Office Manager (M/F)

Main duties

ACCOUNTABLE Posted on Nov 18, 2016 2024 INADES (AFRICAN INSTITUTE FOR ECONOMIC AND SOCIAL DEVELOPMENT) Training, education, vocational training Abidjan Job Description: Location of work: A Inades Training Côte d'Ivoire to Abidjan, Côte d’Ivoire Hierarchical position: Depends on the Head of the Administrative and Financial Service to whom he reports on his activities

• Ensure the accounting work of the BN
• Prepare payroll, tax returns and social contributions
• Assist the CSAF for all tasks for which its collaboration is required and particularly the achievement of support missions in the BN
• Daily analysis of all Accounting (accounting records imputation and entry in the journals opened in accounting and edition of accounting books) after entry of the accounting assistant;
• Controls the reconciliation of the cash register book to accounting;
• Conduct, at the end of each month, an analysis of accounts and reconciliation of bank accounts;
• Ensure the accounting treatment of staff departures (dismissal, resignation, retirement);
• Ensure the backup of accounting files;
• Proceed to the computer closure of the accounting on the supervision of the CSAF;
• Participate in the preparation of annual financial statements of the BN
• Monitor the accounting management of the various commitments made by BN staff
• Prepare summary statements: general ledger, balance, balance sheet, operating account, budget monitoring, etc.);
• Analyze and monitor third-party, staff, treasury and liaison accounts (between the National Office and the General Secretariat);
• Carry out reconciliations of the National Bureau’s bank accounts;
• Keeping Checkbooks in Use of Inades-Formation
• Pay
• Calculating staff salaries and maintaining payroll records;
• Ensure the updating of variable wage data;
• Editing the pay slips, transfer statements and payroll after control of the CSAF which submits it to the DBN;
• Ensure payroll centralization and accounting;
• Tasks related to supporting the mobilization of endogenous financial resources:
• Contribute to the implementation, monitoring and capitalization of the activities of the support program for the mobilization of endogenous financial resources through:
• Drafting of action plans and annual programme budgets for the programme
• The implementation of the various tasks of the programme and the drafting of related reports
• Support for POs in the mobilization and valorization of endogenous financial resources. Level of education and professional experience:
• Education: University degree with at least three (3) years of training in accounting or financial management, financial and accounting audit, etc.
• Specific skills
• Mastery of the IT tool (Microsoft Excel, Word, ...), especially software packages such as Sage Accounting 100, Sage Pay or other software packages.
• Excellent command of written and spoken French́, and good knowledge of English.
• Knowledge, technical skills
• A thorough understanding of accounting;
• Ability to plan and organize;
• Ability to learn quickly – new systems, processes and procedures;
• Ability to make operational decisions;
• Preserving the confidentiality of information
• Team spirit and ability to build interpersonal relationships;
• Experience working with non-governmental organizations (NGOs/Associations)
• C/ Experiences
• Minimum 4 years of professional experience with 2 years in the financial and accounting management of organizations and / or projects
• Ability to work under pressure with multiple and complex tasks;
• Relational, communicative skills;
• Discretion, responsiveness, precision, rigor and ethics in the work;
• Ability to work as a team, in a multicultural environment and in an English- and French-speaking environment;
• Have a good sense of relational the taste for communication and the ability to listen
• Be courteous, discreet and enjoy good morals;
• Have a good curiosity of mind, a good sense of innovation and a good ability to adapt;
• Speed of delivery to make deliverables on time Application files Compensation and other benefits:
• A competitive salary;
• Health insurance (80% reimbursement) for the employee and dependants;
• A supplementary pension. NB: Only shortlisted candidates based on the analysis of the applications received will be

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