Financial Accountability and Reporting Specialist

Responsabilités

Role Purpose The Finance Officer is tasked with safeguarding the Shayna Dane Group’s financial integrity, precision, and clarity. This position guarantees the meticulous recording of all transactions, thorough account reconciliation, and furnishes the CEO with an up-to-date and accurate assessment of the company’s financial standing. We seek a Finance Officer, distinct from an accountant, to join our team. Key Responsibilities & Duties Bookkeeping & Financial Records

• Ensure all financial transactions—both income and expenditure—are recorded precisely within the accounting system.
• Oversee the preparation and accurate maintenance of the general ledger for both Curtain Factory and Dane Interiors. Process supplier invoices accurately and expedite payments to maintain positive vendor relationships and operational efficiency.

Oversee customer accounts and ensure timely follow-up on outstanding receivables. Bank Reconciliation & Cash Management We are seeking a detail-oriented professional to oversee our bank reconciliation processes and optimize cash management strategies. The ideal candidate will ensure accurate financial records by reconciling bank statements with internal accounting systems, identifying discrepancies, and resolving any variances promptly. Additionally, they will monitor cash flow, forecast liquidity needs, and implement efficient cash handling procedures to maintain optimal financial health. Proficiency in accounting software, strong analytical skills, and a commitment to precision are essential for this role. Prior experience in financial operations, particularly in bank reconciliation and cash management, is highly preferred.

• Conduct monthly reviews to reconcile bank statements for all company accounts.
• Conduct a daily review of cash flow activities and promptly escalate any discrepancies or potential issues to the CEO for immediate attention.
• Oversee petty cash funds and maintain precise reconciliation records. Financial Reporting Compiles and submits detailed monthly reports on income and expenditures for the Chief Executive Officer.
• Prepare and present monthly age analyses for debtors and creditors.

Localisation

• Conduct a monthly reconciliation of actual expenditures against budget allocations.
• Support the CEO with the compilation and submission of annual budget proposals. Payroll & Statutory Compliance
• Ensure precise and timely processing of monthly payroll.
• Oversee the accurate calculation and remittance of statutory deductions, including PAYE and NASA contributions.
• Ensure timely submission of statutory returns to the Zambia Revenue Authority (ERA) and other relevant regulatory bodies.
• Generate and distribute precise payslips to all employees by the designated pay date. Financial Controls
• Verify that all financial transactions comply with established company authorization protocols and guidelines.
• Promptly escalate any suspicious transactions or potential fraudulent activities to the CEO without delay.

Formation / Diplômes

• Ensure the integrity and organization of both digital and physical finance records, implementing robust security measures to safeguard sensitive information. KEY PERFORMANCE INDICATORS (KPIs) Accurate financial record keeping, with a strict requirement of zero unreconciled discrepancies each month. Monthly financial reports are due to the CEO by the 7th calendar day of every month.
• Ensure bank reconciliations are completed within three working days following the end of each month at Curtain Factory.
• Ensuring precise and timely payroll processing with no instances of delayed or incorrect payments.
• Responsibilities include optimizing debtor collections to consistently reduce outstanding account balances on a monthly basis.

Submission of statutory filings completed punctually to ensure full compliance, with no penalties incurred. Ensure strict adherence to all financial control protocols, maintaining a flawless record with no instances of unauthorized transactions. Role Requirements Minimum Qualifications & Education Earned a degree in Accounting, Bookkeeping, or Financial Management.

Expérience

• Candidates must possess the RICA (Zambia Institute of Chartered Accountants) qualification, or an equivalent professional credential such as ARCA or CIA. Experience Required
• A minimum of three years of hands-on experience in a bookkeeping or accounts officer position is required.
• Proficient in handling comprehensive payroll operations, encompassing PAYE deductions and NASA contributions. Experienced in utilizing accounting software platforms such as Xero, Sage, QuickBooks, or comparable systems to ensure accurate and efficient financial management. Preferred candidates will have prior experience in a small or medium-sized retail or services enterprise environment. Skills & Competencies
• Demonstrates exceptional proficiency in numerical analysis and meticulous attention to detail Proficient in utilizing various accounting software solutions and Microsoft Excel.
• Proficiency in Zambian tax regulations, including PAYE, VAT, and NASA.
• Proficiency in compiling management accounts and cash flow reports Personal Attributes Meticulous attention to detail is essential, as even a single incorrectly posted entry has the potential to generate significant downstream consequences.
• Demonstrates unwavering integrity when managing all financial data of the company
• The ability to work effectively under strict deadlines is essential, particularly at month-end and for statutory reporting, which cannot be compromised.
• Maintains strict confidentiality regarding sensitive financial data and ensures all information is handled with the utmost discretion. COMPANY LOCATION Unit 3, located at the intersection of Chi manga Road and Bill Sea Street within the Ibex Hub Mall in Ibex Hill, Lusaka, serves as the designated workspace. The office is situated within the same shopping complex as Choppier Supermarket in Ibex Hill, ensuring convenient accessibility for visitors. Residents of Ibex Hill and its neighboring communities are highly encouraged to submit their applications. Please submit your curriculum vitae and all relevant credentials to [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] . Hard copies of applications will not be considered for submission.

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