Your safety comes first — read before you go. Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
Automatically translated from French. View the original offer
Return to opportunities Add to favourites Administrative Assistant Contract type Recruiter
UNICEF
Organization type International Organization Sector Child protection Opportunity description: Under the supervision of the designated official, administrative assistants will provide administrative, operational and logistical support to the assigned team, in particular to facilitate the move of UNICEF Senegal to the United Nations House at Headquarters. Diamniadio and the return of its current premises. Their functions include document and archive management, asset inventory and tracking, administrative transactions and coordination of relocation-related activities in accordance with UNICEF policies, procedures and processes. They will contribute to the timely completion of moving tasks and to the continuity of administrative services during the transition.
The main responsibilities include:
Administrative support: Manage correspondence, emails, filing, data entry, meeting schedules, minutes and other routine administrative tasks in accordance with UNICEF policies and procedures. Document management and archiving: Organize, classify, inventory, archive and securely transfer physical and electronic documents, including contracts, invoices, asset records and premises transfer documents. Moving and handover of premises: Support the coordination and monitoring of moving activities, maintain checklists and tools for tracking actions, track outstanding tasks and compile documentation required for closing and handover of current premises. Asset and Supply Management: Updating equipment and furniture inventories, supporting physical verification, labelling, moving, reconciliation and handover of assets, and coordinating the maintenance of office supplies and equipment. Budget management and invoice processing: Maintain up-to-date budget tracking records, track outstanding expenses and payments, collect and verify invoices, and support transaction processing and financial closure in VISION. Procurement and Contract Management: Prepare and maintain procurement and contract documentation, support agreements with consultants and service providers, and monitor contract closures and ongoing administrative actions. Planning, reporting and coordination: update progress monitoring tools, compile administrative data, monitor deadlines, prepare reports and liaise with relevant teams and service providers to ensure timely delivery of activities.
Logistical support and travel: Organize meetings, events, travel, personnel movements and equipment transfers as required to facilitate business continuity and relocations. Other tasks : Perform other related tasks assigned by the supervisor. To be considered a defender of every child, you will need to...
A high school diploma is required. Professional or university courses in administration, office management, document management, logistics, finance, human resources or a related field are an asset.
A bachelor’s degree may be accepted in lieu of three (3) years of relevant professional experience, and a master’s degree may be accepted in lieu of two (2) additional years of relevant professional experience, subject to applicable UNICEF recruitment policies and procedures. Professional experience At least 6 years of relevant administrative or secretarial experience are required. Skills (optional): Excellent organizational, coordination and time management skills, with the ability to manage multiple tasks and meet deadlines. Good document management, filing, archiving and record keeping skills. Proficiency in Microsoft Office applications, including Word, Excel and Outlook. Attention to detail and ability to maintain accurate inventories, tracking tools and administrative records.
Excellent interpersonal and communication skills, collaborative spirit and ability to work effectively under pressure. Assets Additional training or certification in administration, office management, archive management, logistics or a related field. Experience in supporting office moves, transfers of premises, asset inventories, document archiving or administrative and financial closure. Experience using enterprise resource planning systems, including SAP/VISION, and mastery of Microsoft Office applications, in particular Relevant professional experience at the national level, particularly in development, in fragile and humanitarian contexts. Knowledge of UNICEF administrative policies, procedures and processes.
[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]
You are recruiting?
Find candidates on TAF4ALLStand out with a professional CV and a personalized cover letter generated by AI in 3 minutes.
Real offers from Canadian employers who are explicitly looking for candidates outside Canada. No agency, no fees — you apply yourself.
Je suis très intéressé(e) par ce poste chez l'entreprise recrutante. Mon parcours correspond bien à des besoins comme les compétences demandées dans l'annonce, et j’aimerais montrer concrètement comment je peux contribuer. Puis-je vous envoyer un CV qui illustre cela ? Merci pour votre considération.
Processus UN — Complétez impérativement votre UN P11 (Personal History Form) à jour et personnalisé pour ce poste — un P11 générique est éliminatoire. Postulez dans les 72h de publication : les agences ONU ferment souvent les candidatures dès que le volume est atteint.
Candidature ciblée — Adaptez votre CV aux mots-clés exacts de cette offre et prouvez chaque compétence par un exemple concret. Une lettre de motivation qui montre que vous comprenez les défis spécifiques de ce poste fait systématiquement la différence.
🎯 Make your application ATS-ready
ATS (Applicant Tracking Systems) are the software recruiters use to automatically filter CVs before any human reads them. Our CV builder is specifically designed to pass these filters — and it takes under 3 minutes.
Create my ATS CV →Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
Retourner aux opportunités Ajouter aux favoris Agent administratif Type de contrat Recruteur Type d organisation Agence des Nations Unies Secteur Agriculture Description opportunité : Fourniture efficace et efficiente d un soutien à la gestion 🎓 Formation / Diplômes administrative des activités régulières du programme
À propos de l organisation L UNICEF intervient dans plus de 190 pays et territoires pour sauver la vie des enfants, défendre leurs droits et les aider à réaliser leur potentiel, de la petite enfance à l adolescence. Au sein de l UNICEF, les équipes sont engagées, passionnées et fières de leur mission, aussi longtemps q
Description non disponible. Consultez l offre sur le site d origine pour plus de détails
Retourner aux opportunités Ajouter aux favoris Assistant administratif Type de contrat Recruteur UNICEF Type d organisation Organisation internationale Secteur Protection de l enfance Description opportunité : L’assistant(e) administratif(ve) fournira un soutien administratif, opérationnel et de coordination complet à