Finance Technical Assistant (Financial)

Role of the position

Education / Qualifications

The Technical Assistant in Finance contributes to the day-to-day implementation of financial and support functions of the Norwegian Refugee Council (NRC) in Niger. Its role is to ensure the rigorous handling of cash and bank transactions, verify the conformity of accounting documents, prepare expense reports and contribute to the reliability of financial information. Under the supervision of his/her hierarchy, he/she also participates in the monitoring of advances granted to staff, the preparation of payments to suppliers and beneficiaries, the monthly accounting closure and the archiving of financial documents. All operations must be conducted in accordance with NRC policies, standard operating procedures (SOPs), tools and guidelines.

Responsibilities

• 1. Cash management and financial operations Manage the expense fund in accordance with NRC financial procedures. Verify the supporting documents necessary for collection and disbursement operations. Prepare the accounting documents necessary for the movement of funds. Prepare bank transactions and related documents. Prepare cash-out and cash-out vouchers, also called vouchers in the organization’s procedures. Prepare vouchers for banking transactions. Make payments to suppliers and beneficiaries in accordance with applicable procedures.
• 2. Accounting monitoring and reporting Prepare the expense reports needed to track financial transactions.

Other information

Prepare bank, cash register and miscellaneous operations logs for transmission for accounting ("posting"). Monitor the advances granted to staff and their liquidation. Verify that accounting records are prepared in accordance with NRC procedures. Ensure that accounting documents are signed by authorized persons, in accordance with the delegation of authority table. Contribute to monthly accounting closing operations.

• 3. Archiving and document management Ensure the archiving of financial documents under its responsibility. Scanning accounting records and other financial documents necessary for the creation of files. File accounting documentation electronically on Office 365. Ensure the proper organization, accessibility and retention of financial records in accordance with NRC procedures.
• 4. Application of procedures and improvement of support functions Work in accordance with NRC standard operating policies, tools, manuals, guidelines and procedures. Participate in the implementation of support functions by respecting the action plan. Prepare, at the request of the hierarchical or technical supervisor or management, reports on the progress of support activities. Propose improvements to improve the efficiency and quality of support functions. Perform any other relevant task related to the function.
• 5. Coordination with other departments and stakeholders Collaborate with the departments Administration and Human Resources, Logistics and Finance. Coordinate activities under its responsibilities with the Security Department and the Programs Department. Maintain professional relationships with stakeholders involved in financial transactions, including social security services, tax services, suppliers, beneficiaries and providers. Contribute to compliance with NRC’s institutional compliance requirements and internal procedures. Job requirements Academic training Êhold at least a Bac degree+3 in accounting, audit, financial management or similar.

Experience

Have at least two years of professional experience in accounting or finance. Technical skills Have good knowledge of accounting and financial operations. Êbe able to manage a cashier and prepare bank transactions. Know how to check supporting documents and prepare receipt and disbursement documents. Êbe able to prepare expense reports. Control the follow-up of advances and their liquidation. Know the procedures for archiving and filing financial documents. Have a good knowledge of computer tools, including Word and Excel, as well as Internet and other software. Have a good command of the current labour legislation. Languages Proficiency in oral and written French. Knowledge of English is an asset. Soft skills The position requires the following behavioral skills:

Job overview

Managing insecure environments: being able to perform functions taking into account constraints and risks related to the operational context. Plan and achieve results: organize tasks, meet deadlines and contribute to the achievement of objectives. Empower and build trust: adopt a professional attitude that fosters trust and collaboration. Communicate in a respectful and impactful way: communicate information clearly and maintain respectful professional relationships. Professional qualities Rigor in the processing of financial transactions. Sense of organization and respect for procedures. Ability to plan activities and meet deadlines. Sense of responsibility and confidentiality. A spirit of initiative and ability to propose improvements. Ability to collaborate with several departments and interlocutors. Physical and electronic archiving on Office 365. Mastery of Word, Excel and computer tools. Knowledge of labour legislation. Planning, communication and teamwork. Ability to work in an unsafe environment.

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