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Automatically translated from French. View the original offer
The Norwegian Refugee Council (NRC) Logistics Technical Assistant (Logistics) for his office in Maradi, Niger.
Role of the position
The Logistics Technical Assistant provides daily operational support to the Logistics Officer in the implementation and monitoring of Norwegian Refugee Council (NRC) logistics activities in Maradi. Its role is to contribute to the proper management of procurement, supply, inventory, fixed assets, transportation, vehicle fleet and logistics documents. He/She ensures the updating of monitoring tools, the quality of archiving and the preparation of reports necessary for the proper functioning of operations.
Under the supervision of the Logistics Officer, the incumbent performs the logistical tasks delegated to him/her, in accordance with the defined priorities, NRC internal procedures and applicable donor requirements. He/she works closely with program teams, financial services, human resources, administration, drivers and suppliers to ensure effective monitoring of logistics needs.
Responsibilities
A. Procurement and procurement management
Support the Logistics Officer in the preparation and follow-up of procurement files, including by collecting the required supporting documents and verifying that the files are complete. Track purchase requests (PR) and purchase orders (PO), keeping tracking tools up-to-date. Report deadlines, delays, blockages and possible anomalies in the processing of purchases. Participate in the documentary control of procurement files and administrative follow-up of contracts and orders. Contribute to the updating of the supplier database and price catalogue. Participate in market research requested by the Logistics Officer. Prepare the necessary documents to monitor supplier performance.
B. Document management and archiving
Ensure the physical and electronic filing and archiving of logistics records in accordance with the classification system (Filing Tree) and NRC standards. Ensure the availability, traceability and proper preservation of documents related to purchases, contracts, orders and transport operations. Prepare the documents necessary for the transmission of payment files to the financial service, after verification by the Logistics Officer. Report any missing parts or irregularities that may compromise the compliance of records.
C. Inventory, Assets and Capital Management
Update inventory monitoring tools and contribute to physical inventories. Monitor the entry, exit and movement of goods. Prepare the necessary documents for the receipt and delivery of goods, including receipt slips, waybills and waybills. Contribute to the monitoring of assets and fixed assets, keeping corresponding records up-to-date. Identify and report to the Logistics Officer any discrepancies found during inventories or in tracking documents.
D. Transport and fleet management
Participate in the daily management of the fleet of vehicles, motorcycles and generators. Compile travel needs and update movement tracking tables. Provides administrative monitoring of fuel consumption, maintenance and documents associated with vehicles. Work in conjunction with drivers to plan and track travel as instructed by the Logistics Officer. Support the monitoring of loading, unloading and routing of goods to relevant services or sites. Report anomalies, delays or the need for intervention regarding means of transport.
E. Reporting and monitoring of logistics activities
Compile the data needed to prepare monthly logistics reports on purchases, fleet, fuel, inventory, fixed assets and contracts. Regularly update dashboards and logistics monitoring tools. Prepare the necessary information for the consolidation of reports by the Logistics Officer. Comply with data transmission deadlines and promptly report any issues that may affect the quality of reports. Contribute to the continuous improvement of the tools and working methods of the logistics function.
F. Collaboration and compliance with procedures
Collaborate with the Logistics Officer, Logistics Coordinator, program teams, Finance, Human Resources and Administration. Maintain professional working relationships with drivers, suppliers, service providers and other relevant interlocutors. Apply NRC policies, manuals, guidelines and procedures in all mandated activities. Ensure compliance with institutional standards and applicable donor requirements. Inform the supervisor of any anomaly, risk of non-compliance or need for corrective action. Perform any other relevant logistical tasks assigned by the supervisor as part of the position.
Job requirements
A. Training and professional experience
Êhold a Baccalaureate level diploma+2 in logistics, supply chain management or a related discipline. Must have at least two years of relevant professional experience in logistics. Have professional experience in complex and/or unstable contexts. Demonstrate demonstrable results in carrying out similar responsibilities. Previous experience with an international non-governmental organization is an asset.
B. Technical knowledge and skills
Have a working knowledge of procurement and follow-up of procurement files. Master the classification and archiving of physical and electronic documents. Have knowledge or experience in tracking vehicles, fuel, inventory and fixed assets. Êbe able to maintain monitoring tools, compile data and prepare information for logistics reporting. Master IT tools, including Microsoft Word, Excel, email and Office 365. Knowledge of Agresso/UNIT4 software is an advantage. Demonstrate organization, rigor and respect for administrative and logistical procedures.
C. Language skills
Have a good command of French. Knowledge of English is an asset.
D. Behavioural skills
The position requires the following skills: ability to work in unsafe environments; ability to plan activities and achieve expected results; team spirit and ability to collaborate with different departments; ability to communicate clearly, professionally and respectfully; rigor in processing information and documents; ability to report difficulties and adhere to work procedures.
E. Institutional conditions
The position is reserved for candidates of Nigerian nationality.
Location
The duty station is Maradi, Niger. The holder must comply with NRC policies, procedures and standards, as well as applicable donor requirements. He/She must adhere to the NRC’s safeguarding principles, in particular respect for the dignity of persons and the prevention of any form of exploitation, abuse or harassment.
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