Head of the Tamatave Supply Department

• Guarantee the Group’s supply of local products, for each sector and each campaign, in the volumes, quality, deadlines and costs set by the General Management,
• Designing the overall and product-specific procurement strategy, as well as the operational organization of the department and supply network,
• Drive campaigns: ensure the execution of volume, quality, time and cost targets for each product,
• Securing pre-financing: ensuring the use, justification and recovery of pre-financing and cash advances allocated to the network
• Liaise between the General Management and the field and institutional partners, and establish the contractual framework with each of them,
• Develop the CSR action plan for the procurement network, ensure its implementation and monitor compliance with the Group’s certification requirements,
• Report to the General Management and establish, at the end of the campaign, a balance sheet and recommendations for each product.

Responsibilities

For each product and campaign:

• 1- Strategy, monitoring and organization

Education / Qualifications

• Collect and cross-check on the ground market information (seasonality, competition, price, trends) and keep the supply database up to date by product and area,
• Develop, before each campaign opening, the procurement plan by product (volumes, zones, schedule, budget, pre-financing needs) and submit it to the validation of the General Management,
• Define the organization of the department and network (antennas, field agents, collection logistics) with respect to the objectives per product,
• Identify and qualify new production areas and partners to reduce reliance on a single source.
• 2- Partnerships and contractual framework
• Establish the contractual framework with each category of partners (PTF, local authorities, cooperatives, farmers producers partners, field agents, suppliers) and ensure compliance with the clauses, product by product,
• Represent the General Management with field and institutional partners, within the framework of the mandates entrusted to it.
• 3- Reporting and review
• Produce a weekly and monthly supply dashboard (volumes, quality, deadlines, costs, pre-financing),
• Establish at the end of the campaign, for each product, a numerical balance sheet and recommendations for the next campaign.
• 4- Operational management of the network
• Manage and animate the antennas of the supply network (Toliara, Boeny, Miandrivazo, ...),
• To supervise the heads of the department (Technical Manager, Purchasing Manager, Product and Store Manager, Agricultural Popularizer Facilitator) and, through them, the field agents of the antennas,
• Coordinate with the Production Department the forecast delivery schedule, and with the Quality Department the product specifications,
• Ensure product approval at collection and reception (conformity with specifications, traceability of batches to the producer),
• Organize and facilitate weekly remote meetings between the General Management and the antennas, and ensure the reporting and follow-up of decisions.
• 5- Pre-financing and cost control
• Ensure the security of pre-financing allocated for each product, within the limits of ceilings validated by the General Management,
• Monitor the use of pre-financing and cash advances entrusted to cooperatives, farmer-partners and field agents, in line with store entries,
• Send every day to the General Management the situation of pre-financing (amounts committed, justified, in progress) and report without delay any deviation or delay of justification,
• Ensure compliance with the procurement budget and contract prices, and propose necessary corrective measures.
• 6- CSR and sustainable development
• Develop the CSR action plan for the procurement network, monitor its implementation and ensure that the Group’s sustainable development objectives are met;
• Ensure compliance with the requirements of Group certifications and labels (including Fairtrade) in the network and prepare the network for audits,
• Collaborate in the design and implementation of the communication plan for the Group’s CSR and sustainable development programs.

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