Versatile Administrative Agent - Grand Bassam (M/F)

Presentation of the company

Experience

Layher Côte d'Ivoire is the Ivorian subsidiary of the Layher Group GmbH, a recognized company in the construction and modular solutions sector. With a solid experience, it is committed to providing quality services to its local and international customers. The company is looking to strengthen its administrative team in Abidjan to improve its internal processes and relationships with partners. As part of this growth, Layher Côte d'Ivoire is recruiting a Versatile Administrative Agent , responsible for collection, day-to-day administrative management and relations with partners and public and private institutions. This position requires great autonomy, rigor and a sense of relationship to ensure an efficient functioning of the administrative service.

Main duties

Responsibilities

Placed under the direct responsibility of the Administrative Manager, the recruited person will have the mission to contribute to the proper administrative functioning of the company through various responsibilities:

• 1. Collection and financial monitoring Ensure the rigorous follow-up of customer claims, by relaunching debtors through amicable or pre-litigation procedures in order to optimize the cash flow of the company. Edit and send invoices, assets and statements to customers and partners on time. Regularly update cash flow dashboards, tracking receipts and recovery.

Location

Collaborate with the sales team to track payments related to lease and sale agreements. Prepare and compile litigation files related to management and legal advice, with a view to the effective management of unpaid invoices.

• 2. General administration Effectively manage incoming and outgoing mail, ensure a rigorous physical and digital ranking, as well as document archiving. Write and format letters, meeting minutes, activity reports and internal notes. Ensure the administrative follow-up of commercial contracts, agreements and partnership agreements by respecting deadlines and clauses. Manage agendas, organize meetings, prepare administrative logistics and ensure the smooth running of office activities. Contribute to the preparation of payroll elements in collaboration with management and HR.
• 3. Partner relations and institutions Maintain and develop the relationship with tax, customs and social administrations (DGI, DGD, CNPS) as well as with partner banking institutions. Maintain professional relationships with suppliers, subcontractors and service providers to ensure smooth operations. Represent the company from time to time at administrative or institutional meetings, ensuring that the company’s image is valued.

Candidate profile

Education / Qualifications

We are looking for a professional with a solid background in Management, Business Administration or Management Sciences, equivalent to a Baccalaureate level +3/5. Any additional training associated with significant field experience will also be considered for the position.

Experience

At least three years of experience in a similar administrative or financial position, with proven expertise in debt collection, which is a major asset. A thorough knowledge of the construction or industrial sector will be particularly appreciated. Experience in the management of relations with Ivorian administrations such as DGI, CNPS or CEPICI is desired. Technical skills: Advanced mastery of office tools: Word, Excel (including PivotTables and Complex Formulas), PowerPoint. Knowledge of fundamental accounting procedures and cash management. Familiarity with the OHADA legal framework and reporting obligations in Côte d’Ivoire. Excellent writing skills in French, with a clear and professional written expression. Personal qualities: Rigor, impeccable organization and ability to strictly meet deadlines. Discretion, high sense of confidentiality in handling sensitive information. Autonomy, initiative and ability to effectively manage priorities. Relationship qualities, diplomacy, a sense of service and the ability to work as a team. Resistance to stress, especially during recovery and recovery operations.

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