Administrative and Finance Manager (RAF)

RÔTHE POST OFFICE

The Administrative and Financial Officer (AFM) is responsible for the administrative, financial and accounting management of the Lake Chad Basin Conservation Project (LTCCP), in accordance with approved budgets, internal procedures and donor requirements.

Education / Qualifications

He/she ensures the reliability of financial information, rigorous monitoring of expenses, proper management of project resources and compliance with administrative, accounting and financial obligations. He/she thus contributes to the proper execution of project activities by ensuring the availability of resources, the regularity of financial operations and the conformity of supporting documents. The RAF also provides administrative support to human resources operations, procurement procedures and the logistical organization of activities. He/she works in coordination with the accounting and finance department of Alinea International, regional management and project management in Canada. The position is based in Zinder, Niger, for an indicated period from November to December 2026.

Responsibilities

• 1. Administrative, financial and accounting management Manage and monitor the administrative, financial and accounting operations of the project. Ensure the implementation of approved budgets, internal procedures and donor requirements. Ensure the reliability, accuracy and updating of project financial data. Provide advice on local laws and regulations, financial institutions and the assessment of the reasonableness of the estimated costs of goods and services. Support the Country Manager in carrying out the project’s accounting activities. Ensure compliance with Global Affairs Canada’s contractual obligations and Alinea International’s compliance policies, procedures and requirements.
• 2. Budgetary management and expenditure control Plan, monitor and control project expenditures in accordance with approved budgets. Participate in the preparation of budgets and monitor their implementation.

Location

Analyze expenditures and verify their consistency with planned activities and budget allocations. Prepare the financial reports necessary to monitor the budgetary situation. Contribute to the identification of budgetary gaps and the production of information useful for decision-making.

• 3. Cash management and payments Plan and monitor cash flow to ensure that funds are available for the implementation of activities. Maintain accounts payable and receivables. Ensure the completeness and accuracy of financial records. Process payments to suppliers, contractors and technical specialists on time. Monitor payments and contribute to accounting reconciliations. Ensure the availability and classification of supporting documents relating to financial transactions.
• 4. Preparation of financial reports and follow-up of subcontractors Prepare project financial reports in accordance with applicable requirements. Develop procurement reports. Follow up on reports and invoicing of services provided by subcontractors. Check the consistency of financial and administrative information transmitted. Contribute to the availability of data necessary for monitoring activities and accountability.
• 5. Document management and archiving Update, classify and archive project documents and files. Maintain documents in physical and electronic formats. Manage and update the information system containing project documents and information. Ensure the traceability of supporting documents and administrative and financial operations. Ensure that records are organized and accessible to authorized persons.
• 6. Human resources support Participate in the processing and follow-up of administrative files related to human resources of the project. Contribute to the organization and updating of documents necessary for administrative follow-up of staff. Work with relevant stakeholders to ensure timely processing of cases.
• 7. Supply support Accompany and guide staff in the application of procurement procedures. Contribute to compliance with internal procedures and compliance requirements applicable to purchases. Participate in the administrative follow-up of procurement files. Prepare the necessary information for procurement reports.
• 8. Logistics organization Support the organization of accommodation reservations and transportation needs.

Other information

Coordinate the other logistical arrangements necessary to carry out project activities.

Main duties

Collaborate with relevant individuals to facilitate the conduct of missions and activities. Ensure the proper administrative organization of logistical needs.

• 9. Communication and institutional coordination Maintain regular communication with the accounting and financial management of Alinea International. Ensure the necessary exchanges with regional and project management in Canada. Collaborate with project teams to facilitate the flow of administrative and financial information. Perform any other relevant tasks necessary for the proper administrative and financial functioning of the project.

JOB REQUIREMENTS

• 1. Academic training Êhold a Baccalaureate level diploma+3 minimum in finance, accounting, management, business administration or an equivalent field.

Experience

Demonstrate relevant professional experience in administrative, financial and accounting management. Experience within a development project or non-governmental organization is desired. Experience in budget monitoring, cash management, financial reporting and expenditure control. Have a working knowledge of administrative, accounting and financial procedures. Êbe familiar with the rules for managing donor-funded projects. Knowledge of procurement procedures and administrative monitoring of human resources. Minimum years of experience: not specified in the offer.

• 3. Technical skills Master the principles and practices of general accounting and financial management. ÊBe able to develop, monitor and analyze budgets. Master the preparation of financial reports and the monitoring of expenses. Have skills in cash management, monitoring payments and accounting reconciliations. Master computer tools, including spreadsheets and accounting software. Êbe able to ensure the classification, archiving and traceability of supporting documents. Know procurement procedures and financial compliance rules.
• 4. Organizational and behavioural skills Demonstrate rigor, precision and excellent organizational skills. Demonstrate integrity, discretion and respect for confidentiality. Have analytical, control and problem-solving capabilities. Êbe able to plan activities and meet strict deadlines. Have good written and oral communication skills. Êbe able to collaborate with multicultural and multi-site teams. Demonstrate autonomy, responsiveness and ability to manage multiple priorities simultaneously. Have a high sense of responsibility and respect for ethical rules.
• 5. Conditions and application file Location: Zinder, Niger. Period indicated: November to December 2026. Type of contract: not specified in the offer. Documents to be provided: cover letter and detailed CV. Professional references: at least three recent references, with first and last names, e-mail addresses and telephone

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]