FHI 360 is hiring a Deputy Director, Procurement, Administration and Logistics

International Deadline: not specified

• 0 comments FHI 360 is hiring a Deputy Director, Procurement, Administration and Logistics FHI 360 is an international organization that mobilizes research, resources and partnerships so that everyone around the world has access to the opportunities needed to lead a full and healthy life. Deputy Director, Procurement, Administration and Logistics – DRC

JOB SUMMARY

The Deputy Director of Procurement, Administration and Logistics (DAAL) leads the administration, operations and procurement functions of FHI 360's country office. République Democratic Republic of Congo (DRC) and its entire project portfolio (including support to the Ebola response). This role involves translating the requirements of the organization and donors into business processes and leading their implementation to ensure alignment of administrative, procurement, supply chain and operational service delivery functions within the country program. The DAAL oversees the administration, operations and procurement functions through its direct collaborators, including directly supervising all administrative, operational and procurement managers in DRC. It ensures that operational priorities, compliance with internal policies and service delivery expectations are met within established objectives, timelines and organizational standards. This role involves working closely with the Regional Hub, headquarters operations, procurement and administration teams, donors, government counterparts and program teams to improve consistency, efficiency, compliance and operational effectiveness in a complex donor-funded environment.

Responsibilities

Complexity and Problem Solving: Leads administrative, operational and procurement process initiatives and improvements within the DRC country office and its projects. Translates organizational strategies, funder requirements and operational priorities into work plans, processes and execution actions at the team level.

Job overview

Assesses administrative, operational and procurement issues involving multiple stakeholders, systems and implementation contexts. Develops and manages administrative, operational and procurement processes, tools and practices that support the country office and its projects. Identifies and removes barriers that may affect the implementation, effectiveness, compliance or quality of services. The main responsibilities include: Lead all administrative, operational and procurement functions of the country office in DRC. Directly supervise all administrative, operational and procurement managers in the DRC. Ensure rigorous compliance with FHI 360 policies, U.S. government regulations (including 2 CFR 200 and FAR), and DRC legal and statutory requirements. Support audits and reviews of internal and external operations and procurements. Direct procurement, logistics, IT, administration and general services management for all DRC projects, including emergency procurement support for outbreak response operations (cholera and/or Ebola). Lead the country office supply chain management. Supervise office facilities, leases, fleet and non-consumable asset management. Ensure timely customs clearance and compliance with DRC import/export requirements. Provide support to health, safety and security protocols for staff and offices. Coordinate visa, work permit and residence requirements for expatriate staff. Design and implement operational procedures that improve profitability and accountability.

Candidate profile

Minimum Qualifications:

Education / Qualifications

Bachelor’s degree or its international equivalent in business administration, operations management, supply chain management, logistics or a related field; preferred graduate degree. Typically requires a minimum of 12 years of increasing responsibilities in the administration, operations and procurement/supply chain management of large, complex and donor-funded programs, including at least 6 years of management experience with direct staff supervision. Professional certification in supply chain or procurement management, or an equivalent, is preferred. Desired qualifications:

Other information

Proven expertise in the management of U.S. government funded grants (including 2 CFR 200, FAR and other relevant regulations).

Experience

Proven experience in operations and procurement management, risk management, compliance and audit management for multi-million dollar projects. Strong operational management experience in the context of international development. Proven experience in direct supervision and coaching of administrative, operational and procurement managers. Excellent analytical, problem-solving and communication skills. Previous professional experience in DRC or similar highly desired complex operational environments. Proficiency in English and French required; knowledge of local languages is an asset. Experience overseeing staff and office security, as well as due diligence protocols in complex or unsecured operational environments.

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