Human Resources Assistant, Cotonou, Littoral, Benin

TechnoServe Human Resources Assistant for his office of CotonouIn Benin. The position is attached to the Human Resources department, under the supervision of the Head of Human Resources, with a functional hierarchical link with the HR teams of the Region and Headquarters. Travel may be required as needed.

Presentation of TechnoServe

Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in harnessing the power of businesses and markets to create sustainable pathways out of poverty. The low-income communities we work in are full of enterprising people. Their small farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are astonishing: as incomes rise and families’ living conditions improve, they can access health care and education that was previously out of reach. Communities and even entire countries are doing better.

Job description

TechnoServe is looking for a Human Resources Assistant who will support the ongoing administrative and operational management of human resources. The Human Resources Assistant reports to the Head of Human Resources while having a functional hierarchical link with TechnoServe’s Region and Headquarters HR teams.

Main duties and responsibilities

The tasks and responsibilities of the Human Resources Assistant are as follows:

Social security

Proceed to the formalities of hiring new recruits and follow-up of registrations at the National Social Security Fund. Ensure the debauchery of employees at the end of the contract. Under the guidance of the HR Specialist and on request, contribute to the processing of staff family benefits applications and maternity leave formalities.

Insurance

Proceed with the formalities of incorporation and withdrawal of the beneficiaries of the various insurance policies. Follow up on the reimbursement of medical bills by the Insurer. Check and verify the amounts of incorporation and withdrawal invoices before transmission to the Head of Human Resources.

Contracts

Assist in the preparation of employment contracts and internship agreements. Follow up on fixed-term contract deadlines to ensure they are renewed or terminated when required.

Leave and absences

In collaboration with the various teams, follow up on the consolidated schedule of administrative leave. Track sick leave and various staff absences.

Medical visit

Assist in the planning and practical organization of the annual medical visit.

Recruitment

Assist, on request, the Head of Human Resources, in the development and review of job descriptions, the publication of recruitment notices, pre-selections and the organization of interviews. Assist the Human Resources Specialist in conducting orientation sessions for non-executive staff and ensure that all legal and internal formalities are finalized on time. Perform any other duties assigned to him by his supervisor.

Basic qualifications

Have at least a Bachelor’s degree in Human Resource Management, Organization Psychology, Social Sciences, or any other related field. Good command of English and French (written, oral). Experience in a non-profit organization and in a multicultural environment would be an asset. Excellent communication and interpersonal skills. Have a good knowledge of the Labour Legislation of Benin. Have a good knowledge of computer tools, especially in the use of spreadsheets and the design of PowerPoint presentations.

Preferred Qualifications

Having at least 1 year of experience would be an asset.

Attitude and know-how

High sense of integrity, fairness and objectivity. Initiative and autonomy, with strong organizational skills. Ability to work under pressure. Ability to treat sensitive and confidential subjects with care and respect. Courtesy, dynamism and responsiveness. Active listening and ability to act and communicate with diplomacy. Team spirit.

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