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We're seeking a Senior Administrative Manager. In this position, you will lead the Corporate Administration department, managing daily office operations, facility logistics, procurement of administrative assets, and corporate compliance. You will collaborate closely with cross-departmental heads and executive leadership to maintain a safe, highly functional, and cost-effective working environment that supports long-term business productivity. Key Responsibilities: Office Operations & Process Optimization Direct daily administrative workflows, corporate communications, document management systems, and record-keeping procedures. Evaluate existing administrative processes and implement scalable systems to increase productivity and reduce overhead costs. Establish standard operating procedures (SOPs) for administrative tasks, office maintenance, and corporate travel/hospitality management. Facilities, Property & Vendor Management Oversee facility maintenance, office space planning, health and safety compliance, and physical/digital security protocols. Manage third-party vendor relationships, including lease agreements, office suppliers, IT hardware support, and building utilities. Negotiate high-value service contracts, review Service Level Agreements (SLAs), and audit vendor performance regularly. Budgeting & Administrative Financials
Prepare, manage, and monitor the annual administrative and facility budget to ensure cost control and efficient resource allocation. Oversee petty cash management, administrative procurement approvals, and expense reporting systems. Identify cost-saving opportunities in office supply chains, equipment leasing, and utility usage. Team Leadership & Executive Support Lead, mentor, and evaluate administrative staff, office assistants, receptionists, and facility support personnel. Partner with executive assistants to streamline support for C-suite leadership and Board of Directors meetings. Coordinate company-wide events, corporate conferences, and high-level stakeholder visits. Risk Management & Compliance Ensure organizational compliance with local health, safety, and workplace regulations. Maintain corporate insurance policies, property registries, and disaster recovery/business continuity plans for office operations.
We are seeking a highly organized, proactive, and results-driven Senior Administrative Manager with at least 10 years of progressive experience overseeing corporate office administration, facility operations, and business support services. We are looking for a hands-on leader who can manage cross-functional support teams, drive operational productivity, and support executive leadership with flawless administrative execution.
Education: Bachelor’s degree in Business Administration, Public Administration, Management, or a related field. Certifications: Certified Administrative Professional (CAP), Certified Facility Manager (CFM), or PMP certification is an added advantage. Experience: 10+ years of progressive administrative and office management experience, with at least 3–5 years in a senior manager capacity. Technical Proficiency: Advanced expertise in MS Office/Google Workspace, ERP administrative modules, facility management software, and expense tracking platforms.
Core Competencies: Exceptional organizational skills, contract negotiation, team leadership, crisis management, and executive communication.
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