Business Administration Manager

VACANCY ANNOUNCEMENT Position: Administration and Fleet Manager Organization: World Vision Employee Contract Type: Local – Fixed Term Employee (Fixed Term) Applicant Type: Local Applicants Only About World Vision With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Summary of Responsibilities Leadership of Administration and Fleet Management Provide leadership and advisory to National Office in all general administration matters Identify support services team requirements and gaps across all APs and Zones Assess team capacity to ensure best value of service is provided to the Ministry Provide input in the development, implementation, and review of policies, standards, and procedures for Procurement, Administration, Fleet, Safety, and Security to ensure they are aligned with WVI set expected standards, policies, and procedures Provide leadership and performance management to the fleet and administration team Fleet Management Develop and implement the procurement and replacement plan for the fleet for World Vision Malawi Guide the standardization and enforcement of fleet management procedures, guidelines, and processes and implementation of a life-cycle management system including cost-effective fleet insurance, contracts, and provision of a reliable transport system to support the implementation of the security management plan Analyze and disseminate fleet management system information and reports and make recommendations on vehicle disposal and replacement in accordance with the WVM disposal policy General Office Administration Provide policy guidance on general administrative function including management of office space and equipment, acquisition and distribution of furniture and equipment, and office supplies Develop standards for existing and future facilities and guidelines for the ongoing management of WVI Malawi premises in all operational areas Establish quality maintenance and service standards for WVI Malawi Monitor office and accommodation space allocations, office supplies, rental, and cost-sharing agreements Ensure all World Vision vehicles and facilities are well maintained and insured Manage inventory of office supplies and organize purchasing of new materials Monitor costs and expenses to assist in budget preparation for the Administration Function Organize facilities services, maintenance activities, and tradespersons (e.g., electricians and artisans) Manage all office activities such as event planning, recycling, renovations, and so on Business Systems Implementation and Reviews Identify system, structural, staff, and procedure-related bottlenecks and take decisions to address systems and procedure-related delays Review support services policies such as fleet and travel, security, and office management and ensure they effectively facilitate ministry delivery Interface with staff across different functions to constantly get feedback on systems performance, their efficacy, and identify pain points Review and monitor all Administration and Fleet system implementation in time frameworks and make decisions on actions to ensure systems projects remain on track Keep track of WV Malawi's cost effectiveness and cost-cutting plan and keep teams engaged with action plans

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