Recruitment notice: LOGISTICS RESPONSIBLE Recruitment notice: LOGISTICS RESPONSIBLE

EMPLOYMENT OFFER: Logistics Officer - UNOPS United Nations Office for Project Services

• Although the position is listed as IICA-1, depending on the personal circumstances of the incumbent (candidate with a national identity card or residence permit), a local salary grid (LICA-8) could be applied to determine the contractor's fee.

Other information

• This position requires a command of English or French, with an intermediate level in the other language. By submitting your application, you confirm that you meet this language requirement. Lead high-impact projects by delivering critical transactional services, ensuring logistics and procurement excellence in a dynamic global environment. Under the direct direction and supervision of the Support Services Officer, the Logistics Officer is responsible for the effective delivery of procurement services that reflect best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and best value. He/she analyses and interprets the respective rules and regulations and provides solutions to a wide range of logistics and procurement issues. Demonstrating the highest personal and professional ethics, the logistics manager maintains a collaborative approach, focused on customer, quality and results within the business unit.
• 1. Implementation of key aspects of operational logistics strategies focused on achieving the following results: Full compliance of assigned logistics activities with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, design and proper operation of a customer-focused logistics management system.

Main duties

Implementation or support of the various stages of logistics, warehousing and contracting processes; support in managing compliance review submissions Participation in evaluation, review and award processes; post-purchase: finalization and issuance of contracts; logistics; and contract management.

• 2. Provides technical support and advice to the logistics processes of the business unit, focused on achieving the following results: Plans, designs and implements appropriate logistics systems, including warehousing and transportation capacity in the country, including the establishment of long-term agreements and framework agreements for, for example, customs clearance, storage, transport and distribution as required. Manages the coordination and implementation of logistics activities, to ensure timely, cost-effective and safe delivery of goods and services to customers.

Location

Organizes the transport of equipment and material to the designated place, including loading and unloading, and ensures the issuance of appropriate documentation, i.e. delivery notes, packing list, insurance, etc. Monitors shipment progress for UNOPS and its customers and coordinates delivery to the customer’s delivery locations. Liaison and coordination with freight forwarders and transport companies.

• 3. Implementation of the logistics management strategy and logistics monitoring tools focused on achieving the following results: Development and management of supplier registers. Use of the procurement module in accordance with UNOPS Procurement Group objectives and standards in this area. Monitoring the performance of contractors and certification of completed work for compliance with contractual conditions and payment. Advice, corrective actions or solutions to project managers on procurement issues. Drafting of long-term agreements (LTAs) and/or service contracts and other instruments, if necessary, through standard or emergency procurement procedures. Coordinate the development of storage and distribution related monitoring tools and regularly update Standard Operating Procedures (SOPs) to ensure implementation of best practices. Ensure that all procurement and logistics documentation transactions are properly recorded. Ensure that goods and services are provided in accordance with project agreements signed with partners. Coordinate budget preparation and forecasting for any services to be provided by local freight forwarders, carriers and other service companies. Assist in the payment process necessary for the transport and delivery service and for the products purchased. Ensure regular communication with UNOPS technical experts, partners and procurement team to ensure the achievement of project objectives and implementation. Implementation of the work plan, development/improvement of SOPs to ensure smooth customs clearance, good storage and distribution practices in accordance with UNOPS policy and procedure. Report logistical bottlenecks to supervisor for prioritization. Performs other related tasks that may be assigned by the supervisor.
• 4. Provides in-depth analysis, interpretation and judgment in the implementation of logistics and procurement activities, focusing on the following outcomes:

Job overview

Analyzes and interprets UNOPS financial rules, procurement procedures and logistics policies in the context of flood response operations. Compares complex operational situations to relevant precedents, identifies gaps or ambiguities, and selects appropriate actions after evaluating multiple alternatives and potential risk implications. Proactively identifies logistical bottlenecks, compliance risks and inefficiencies in warehousing, customs clearance, transportation and distribution. Draws evidence-based conclusions and makes actionable recommendations for the support services manager and project leader, including alternative procurement strategies, route optimizations and contingency plans. Clarify and explain the meaning of regulations to project staff, partners and service providers, ensuring consistent understanding and compliance within a multicultural team. Exercises considerable judgment to balance speed of delivery (required for flood response) with respect for the integrity of procurement, risk management and audit readiness. Assesses trade-offs between the establishment of long-term agreements (LTAs), framework agreements and ad hoc purchases, recommending the most appropriate approach based on market analysis, urgency and value for money. Leads the analysis of supplier performance data, delivery times and cost structures to support decision making on contractor selection, contract amendments and corrective actions. Provides written analysis and presentations to senior management, including root cause analysis of logistical failures and proposed systemic improvements. Acts as the primary resource for interpreting logistics-related policies within the business unit. Develops and updates standard operating procedures (SOPs) for customs clearance, storage, distribution and documentation, ensuring that they reflect both UNOPS global standards and the specific operational realities of the office.

• 5. Strengthening and sharing knowledge:

Education / Qualifications

Organize, facilitate and/or deliver training and learning initiatives for staff on logistics and procurement related topics. Contribute to knowledge networks and communities of practice in procurement by providing a collaborative synthesis of lessons learned and disseminating best practices in human resource management. Gather internal feedback, ideas and knowledge about processes and best practices and use them productively. Required: An undergraduate degree (Bachelor’s Degree or equivalent) in any discipline with 2 years of relevant experience is required OR A graduate university degree (Master or equivalent) in any discipline with 0 years of relevant experience is required Desired: A globally or nationally recognized professional certificate in logistics is desired. Required:

Experience

Relevant experience is defined as experience in supply chain management, logistics and asset management, procurement, or any other relevant field within national or international public or private organizations. Experience using collaboration and productivity tools (e.g. MS Office, G-Suite, etc.) and online management systems are required. Desired: Experience working in multicultural environments or within United Nations system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.

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