Finance and Administrative Assistant, Benin

Position: Finance and Administration Assistant

Location: Natitingou, Benin (IOM Field Office)

Organization: International Organization for Migration (IOM)

Background: The Coastal States Stability Mechanism (CSSM) is a small grants program operating in northern Ghana, Benin and Togo. — strategic areas at risk of expansion of violent extremism from the Sahel — The aim is to strengthen a locally supported state presence. The MSEC is currently funded by the German Federal Ministry of Foreign Affairs (GFFO), the Ministry of Foreign Affairs of the Kingdom of Belgium. Pays-Bas (MINBUZA) and the UK Foreign, Commonwealth & Development Office (FCDO). It is implemented by the International Organization for Migration (IOM). MSEC works with government partners and communities in selected areas based on security and stabilization priorities identified by governments, promoting national leadership and collaboration between security actors and communities in analysis, planning and implementation.

Duties: Under the general supervision of the Party Leader, under the direct supervision of the National Finance Officer and in close coordination with the National Programme Officer in Benin, the Finance and Administration Assistant will be responsible and accountable for managing the resource management functions of MSEC activities in Natitingou, Benin, as well as providing support to the Field Office. Its responsibilities include: verifying invoices and documents submitted by suppliers and service providers; ensuring that all supporting documents and required signatures are obtained before finalizing accounting records; after obtaining appropriate approvals, making payments to suppliers and staff; ensuring that all payments are made in a timely manner; being responsible for preparing monthly accounting reports and attaching supporting documents to the bank accounts as well as performing the bank accounts on a regular basis; contribute to the maintenance of an effective banking system, including the preparation of monthly bank reconciliations; maintain a filing system for accounting records and other financial documentation; provide daily support to the supervisor to ensure the implementation of adequate internal financial controls; liaise with IOM offices in Togo and Benin in the day-to-day execution of payments and improving the effectiveness of program implementation; coordinate all accounting matters with colleagues;

Candidate profile:

Education: Bachelor's degree from an accredited institution in accounting or a related discipline, with three (03) years of relevant professional experience; or High school graduation diploma with at least five (05) years of relevant professional experience.

Experience: Interact with the various IOM units and departments to gather relevant information; communicate in a clear and consistent manner; effectively apply specialized knowledge in finance; work effectively with suppliers and service providers in accordance with IOM procedures to obtain quality solutions at cost to the Organization.

Languages: Mandatory: For all candidates, proficiency in French is required (oral and written). Desirable: A working knowledge of English is an asset.

Basic values and skills: The holder is expected to demonstrate the following values and competencies:

Values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Promotes diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with the principles, rules and standards of conduct of the organization. Professionalism: Demonstrates an ability to work in a calm, competent and committed manner and is discerning in dealing with everyday challenges. Courage: Demonstrates willingness to take a stand on important issues. Empathy: Shows compassion for others, makes people feel safe, respected and treated fairly.

Basic Skills (Level 1): Teamwork: Develops and promotes effective collaboration within and between units to achieve common goals and optimize results. Produce results: Produces and delivers quality results in the interest of service and respect for deadlines. Action-oriented and committed to achieving the agreed results. Managing and sharing knowledge: Constantly seeks to learn, share knowledge and innovate. Responsibility: Owns the achievement of the organization’s priorities and assumes responsibility for its own actions and the work delegated to it. Communication: Encourages and contributes to clear and open communication. Explains complex questions in an informative, inspiring and motivating way.

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