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The Estates Officer is accountable for overseeing the management and maintenance of an organization’s property portfolio, ensuring all assets are operated efficiently, safely, and in compliance with relevant regulations. This role involves coordinating with contractors, vendors, and internal teams to deliver timely repairs, upgrades, and maintenance services while managing budgets and expenditure. Additionally, the position requires conducting regular inspections to assess the condition of buildings and facilities, identifying risks or deficiencies, and implementing corrective actions to uphold high standards. Strong project management skills are essential to oversee capital projects, liaise with stakeholders, and ensure projects are completed within deadlines and financial constraints. The ideal candidate will possess a relevant degree in a related field, along with professional certifications, and demonstrate experience in property management or estate operations. The University of Saint Joseph Barbara (USM) seeks to fill a position requiring a candidate with a master’s degree in a relevant field. The ideal applicant will have at least three years of professional experience in an academic or administrative setting. Responsibilities include teaching undergraduate and graduate courses, engaging in scholarly research, and contributing to university governance through committee participation. Additional duties encompass mentoring students, developing curriculum, and collaborating with faculty on interdisciplinary projects. The role demands strong communication skills, a commitment to excellence in teaching, and a dedication to fostering an inclusive academic environment. USM’s Barbara City South Division, situated in Uganda, is seeking qualified candidates to fill key positions. The ideal applicant must possess a degree in a relevant field, along with at least three years of professional experience in a comparable role. Proficiency in both spoken and written English is essential, while knowledge of local languages is advantageous. Responsibilities include managing district-level operations, coordinating with stakeholders, and ensuring the efficient delivery of public services. Strong leadership, analytical, and problem-solving skills are required to drive performance and achieve organizational objectives. Mbarara We seek a candidate with a robust background in education and training methodologies to develop and deliver comprehensive learning programs. The ideal professional will have substantial experience designing curriculum, facilitating workshops, and assessing training effectiveness to enhance employee performance. Responsibilities include collaborating with subject-matter experts, identifying skill gaps, and implementing innovative instructional strategies. Proficiency in learning management systems and familiarity with adult learning principles are essential, along with strong communication and organizational skills to ensure seamless program execution. Management oversees operational efficiency, while Construction focuses on project execution and compliance with safety regulations. Cleaning & Facilities ensures a pristine, functional workspace through meticulous maintenance and sanitation practices. Engineering Services provides technical expertise to support infrastructure, equipment functionality, and system reliability, ensuring seamless operations across all departments. Background information about the job or company (e.g., role context, company overview) The University of Saint Joseph Barbara (USM) invites applications from highly qualified, skilled, and driven candidates for diverse roles across academic, administrative, technical, and support staff positions. These opportunities encompass a wide range of functions within the institution, including instruction and research, student services, human resources, academic administration, library operations, information and communication technology, estate and facility management, athletics, health services, records and examinations, as well as campus security. The positions include Responsible for overseeing the management and administration of estate properties, the Estates Officer ensures compliance with legal, financial, and operational standards. Duties include conducting regular property inspections, maintaining accurate records, and coordinating maintenance and repair activities to uphold property conditions. Additionally, the role involves liaising with tenants, contractors, and regulatory bodies to address concerns, resolve issues, and ensure adherence to tenancy agreements and health and safety regulations. A thorough understanding of property law, budget management, and strong communication skills are essential for success in this position. The Estates and Works Department is responsible for overseeing the maintenance, development, and management of the organization’s physical infrastructure and assets. This includes ensuring the efficient operation of facilities, coordinating repairs and renovations, and implementing sustainable practices to optimize resource utilization. The department plays a pivotal role in enhancing the organization’s operational efficiency and supporting its long-term strategic goals through meticulous planning and execution of projects. ii. Number of Position: One (1) Reports to the Vice Chancellor and is based at the USM Barbara City South Division, Uganda. Contract is contingent upon achieving satisfactory results during a six-month probationary period. Salary range for this position is classified under the USJ-5 compensation grade. JOB PURPOSE The Estates Officer will play a key role in overseeing the planning, management, maintenance, and strategic development of the University’s physical infrastructure, buildings, land, facilities, and associated services. The ideal candidate will maintain University facilities in a manner that prioritizes safety, operational efficiency, sustainability, and suitability for diverse academic and administrative activities, including teaching, learning, research, administration, student welfare, and community engagement. The Estates Officer will play a pivotal role in enhancing the management of the University’s physical assets by implementing strategic maintenance plans, overseeing projects, ensuring regulatory compliance, and optimizing the allocation of institutional resources. The role involves executing a variety of tasks, including managing daily operations, overseeing project timelines, and ensuring adherence to company policies and industry regulations. Additionally, the position requires collaboration with cross-functional teams to achieve organizational goals, analyzing data to inform strategic decisions, and maintaining accurate records of all activities. The successful candidate must prioritize efficiency, demonstrate strong problem-solving skills, and uphold high standards of professionalism in all interactions. The ideal candidate must demonstrate proficiency in executing the following responsibilities and requirements: Seeking a candidate with a strong academic foundation and relevant professional credentials, including an advanced degree in a related field, along with specialized certifications or license where applicable. The ideal applicant will possess a proven track record of professional experience aligned with the position’s demands, complemented by a commitment to continuous learning and industry engagement. Demonstrated expertise through research, publications, or applied work in the discipline is highly valued, as is the ability to meet any regulatory or institutional prerequisites. Applicants must demonstrate possession of the following qualifications: A recognized university must award a Bachelor’s degree in Civil Engineering, Construction Management, Building Economics, Quantity Surveying, Architecture, Land Management, Estate Management, or a closely related field.
A strong understanding of construction standards, regulatory compliance, and best practices in occupational health and safety, as well as facility management fundamentals. Registration with a pertinent professional organization can provide a competitive edge in consideration for the position. Highly valued skills and proficiencies include strong analytical abilities, proficiency in relevant software applications, and the capacity to manage multiple priorities effectively. Candidates should demonstrate exceptional communication skills, both written and verbal, along with a collaborative mindset to work seamlessly within cross-functional teams. Prior experience in project coordination or a related field is preferred, as is the ability to adapt to changing priorities while maintaining attention to detail. A commitment to continuous learning and professional development is also essential. The successful candidate must exhibit strong evidence of the following qualifications:
Demonstrated capability to prioritize and execute multiple assignments efficiently while consistently adhering to established deadlines. Demonstrates a strong dedication to fostering sustainable and ecologically responsible infrastructure solutions. Experience is required, with a minimum of [X] years in a related field preferred. Additionally, candidates should possess a strong background in [specific area], along with proficiency in [specific tools or software]. Knowledge of [industry-specific regulations or standards] is also essential. Excellent communication, organizational, and problem-solving skills are necessary, as the role involves [specific tasks or responsibilities]. Familiarity with [relevant methodologies or frameworks] is a plus. Additional details provided—such as benefits, workplace environment, team composition, or supplementary notes—will be shared as applicable. The University of Saint Joseph Barbara (USM) fosters an inclusive work environment, upholding principles of equity and fairness while prioritizing academic excellence, ethical conduct, comprehensive education, student welfare, and community engagement.
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