Facilities Maintenance Team Leader

Responsabilités

Oversee daily operations to ensure all maintenance tasks are performed efficiently and in accordance with established standards. Supervise a team of technicians, assigning duties, monitoring performance, and providing guidance to maintain high productivity and safety. Conduct regular inspections of equipment and facilities to identify potential issues and implement preventative measures to minimize downtime. Coordinate with other departments to address maintenance needs promptly and ensure smooth workflow across operations. Maintain accurate records of maintenance activities, work orders, and inventory levels to support data-driven decision-making. Ensure compliance with all safety regulations and company policies while fostering a culture of continuous improvement. Requires a minimum of 5 years of experience in maintenance supervision or a related field, along with strong leadership, problem-solving, and communication skills. Proficiency in maintenance management software and basic technical knowledge are essential. Marie Stores Uganda (MSU) is a non-governmental organization dedicated to enhancing sexual and reproductive health services across Uganda, with a strong focus on underserved communities. The organization is actively recruiting a qualified and experienced Program Officer for its Adolescent Sexual and Reproductive Health (ASH) program. The ideal candidate will hold a Bachelor’s degree in Public Health, Social Sciences, or a related field, and possess a minimum of three years of relevant work experience. Fluency in both English and a local language, along with strong communication and interpersonal skills, is essential. The role involves designing, implementing, and monitoring ASH initiatives, collaborating with stakeholders, and ensuring program alignment with MSU’s strategic objectives. Additionally, the position requires robust data management capabilities and a commitment to promoting gender equality and youth empowerment. The ideal candidate will work for a nonprofit organization or non-governmental entity, focusing on advancing its mission-driven objectives and fostering sustainable impact. Responsibilities include executing strategic initiatives, managing stakeholder relationships, and ensuring operational efficiency while adhering to ethical standards and regulatory requirements. Qualifications require a degree in a relevant field, such as nonprofit management, public administration, or social sciences, along with a minimum of three years of professional experience in a comparable role. Strong communication, leadership, and problem-solving skills are essential, as is a demonstrated commitment to the organization’s core values and long-term vision. Proficiency in data analysis, grant writing, or program evaluation is highly advantageous. Management, installation, maintenance, and repair of systems, along with oversight of business operations and transportation and logistics, are key responsibilities of the role. This position requires a thorough understanding of operational workflows, technical troubleshooting, and strategic planning to ensure seamless functionality across all departments. Candidates must demonstrate expertise in coordinating logistics, optimizing supply chains, and maintaining high standards of efficiency and compliance in both business and technical environments. Maintenance Supervisor – Kampala, Uganda Position: Probationary period of 6 months Team Size: Directly supervises 2 staff Reporting Line: Logistics Manager Budget Authority: None ABOUT US Marie Stores Uganda (MSG), a member of MSI Reproductive Choices—a global initiative committed to providing equitable access to high-quality reproductive healthcare and empowering individuals to make informed reproductive decisions—operates as one of 37 country programs. In Uganda, the organization delivers comprehensive sexual and reproductive health services through diverse service delivery channels. MSG bolsters public health systems in over 915 public health facilities while managing 25 mobile outreach teams, 12 health centers, and a dedicated maternity hospital, alongside a range of socially marketed products such as Flame and Lifeguard condoms, Back Up emergency contraception, and Well Plan daily contraceptive pills. These efforts enable women and families to exercise autonomy over family planning, supporting their ability to achieve personal goals and foster healthier, more prosperous communities. THE ROLE The position is situated in [location]. The role involves reporting to [job title/manager’s name]. A probationary period of [duration] applies. Oversee and execute a range of critical duties encompassing strategic planning, operational coordination, and team leadership to drive organizational objectives forward. Requires proficiency in project management, stakeholder communication, and performance tracking to ensure efficiency and accountability. Responsibilities include developing and implementing innovative solutions, managing cross-functional teams, and optimizing workflows to enhance productivity and maintain high standards. The role demands adaptability, strong analytical abilities, and the capacity to meet deadlines while adhering to industry regulations and company policies. The position encompasses a range of critical responsibilities, outlined as follows: Develop and oversee the fleet maintenance strategy and governance framework to ensure operational efficiency and compliance with regulatory standards. Establish policies, procedures, and performance metrics to optimize vehicle uptime, reduce downtime, and minimize maintenance costs. Lead cross-functional teams to implement best practices in preventive and predictive maintenance, ensuring alignment with organizational goals. Monitor fleet performance through data analysis, identifying trends, and recommending corrective actions. Collaborate with stakeholders to secure necessary resources, funding, and technological advancements for continuous improvement. Proactive upkeep of equipment and systems to anticipate and avert potential issues through systematic inspections and scheduled interventions. Perform corrective maintenance tasks to restore equipment or systems to optimal operating conditions following malfunctions or failures. Responsible for overseeing budget allocation and ensuring strict cost control measures are implemented to maintain financial efficiency. This role involves tracking expenditures, identifying variances, and implementing corrective actions to align actual spending with approved budgets. Additionally, the position requires analyzing financial data to forecast future budget needs, optimizing resource utilization, and reporting financial performance to stakeholders. Strong analytical skills, proficiency in financial software, and a keen attention to detail are essential for success in this role. Ensures accountability and maintains robust control mechanisms throughout all operational processes. Dedicated to maintaining optimal stock levels, this role oversees the tracking, organization, and replenishment of inventory to ensure seamless operational flow. Responsibilities include conducting regular audits, managing stock movements, and coordinating with suppliers to mitigate shortages or excesses. Requires proficiency in inventory software, meticulous attention to detail, and the ability to analyze data to forecast demand accurately. Strong organizational skills and a proactive approach are essential to support supply chain efficiency and minimize operational disruptions. Key Actions Delivers measurable key performance indicators (KPIs) and quantifiable outputs to assess project success and operational efficiency. Tracks and evaluates critical metrics to determine progress against established benchmarks, ensuring alignment with strategic objectives. Provides data-driven insights to stakeholders, enabling informed decision-making and continuous improvement initiatives. Establishes clear performance standards and reporting mechanisms to monitor achievements and identify areas requiring intervention. Devising, organizing, and executing fleet and equipment maintenance strategies, policies, and procedures are central responsibilities of this position. Established policies are implemented to ensure adherence to regulatory standards, with a proven track record of high compliance rates and favorable audit outcomes. Develop and oversee preventive maintenance schedules to ensure optimal equipment performance and minimize downtime. Adherence to the prescribed maintenance schedule is mandatory to minimize equipment breakdowns and ensure operational reliability. Supervise and manage the maintenance and repair operations for vehicles and equipment to ensure optimal performance and reliability. Ensuring optimal vehicle availability, streamlining repair processes to minimize elapsed time, and strategically reducing periods of inactivity constitute critical objectives for maximizing operational efficiency. Develop, oversee, and execute the maintenance budget to ensure optimal allocation of financial resources while strictly monitoring and controlling expenditures to align with organizational objectives. The budget variance, cost per vehicle, and cost savings achieved are critical metrics for evaluating financial performance. Accountability for maintenance activities and expenditures must be clearly defined and overseen to ensure efficient oversight and fiscal responsibility. This role requires meticulous tracking of maintenance tasks and financial allocations to verify proper execution and resource utilization. Establish robust approval processes, meticulously monitor variances, and ensure full compliance with audit standards to maintain operational integrity and accountability. Oversee the inventory of tools, equipment, and spare parts, ensuring accurate tracking and availability as needed. Ensures precise stock levels, minimizes stock-out occurrences, and optimizes inventory turnover rates. Perform any additional duties as required or necessary to support operational needs. We invite applications for a Task Matrix position within Annex, where candidates will engage in structured role assignments that align with operational efficiency and project demands. The ideal applicant must possess a minimum of three years of relevant experience, demonstrate proficiency in task management software, and exhibit strong analytical and organizational capabilities. Key responsibilities include developing and maintaining task matrices, coordinating cross-functional team activities, and ensuring timely project completion through meticulous tracking and reporting. Familiarity with industry-specific tools and methodologies, as well as the ability to adapt to dynamic workflows, is essential. This role offers an opportunity to contribute to strategic initiatives while fostering collaboration across departments. Frequency Responsibilities include performing a variety of tasks to support daily operations, ensuring efficiency and accuracy in all processes. This involves collaborating with team members to complete assignments, meeting deadlines, and maintaining high standards of quality. Additionally, the role requires handling administrative duties, organizing workflows, and contributing to project execution as needed. Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this position.

• Conduct thorough assessments of vehicle availability and maintenance status.
• Evaluate repair requests to determine approval, ensuring adherence to service-level agreements.
• Track workshop productivity metrics and oversee work order progress.
• Investigate breakdown incidents and implement corrective measures promptly.

Validate AMIS maintenance records and confirm their accuracy for compliance and reporting purposes. Weekly Monitor preventive maintenance compliance and conduct thorough reviews to ensure adherence. Track fleet downtime and availability, analyzing trends based on mechanical condition. Evaluate open maintenance jobs and assess resolution timelines for efficiency. Perform safety inspections and facilitate team meetings to promote operational standards. Analyze repair and maintenance costs, identifying variances and reporting findings to the supervisor. Monthly Review fleet uptime and performance trends to identify key insights and provide data-driven recommendations that support informed management decisions. Track maintenance budget performance by comparing planned allocations against actual expenditures. Investigate patterns in repeat repairs and determine underlying root causes to drive continuous improvement in fleet operations. Analyze repair and maintenance trends and associated expenses while conducting comprehensive inventory audits and vendor evaluations. Prepare and deliver detailed fleet repair and maintenance performance reports alongside spend analyzes to the supervisor for review. Qualifications, Experience, Skills, and Attitudes: Candidates must possess the required educational background and professional credentials to fulfill the role effectively. Relevant work experience in a similar capacity is essential, along with a proven track record of achieving measurable results. Strong analytical, communication, and problem-solving skills are necessary to navigate challenges and contribute to team objectives. The ideal candidate will demonstrate a proactive attitude, adaptability to changing circumstances, and a commitment to continuous professional development. A Bachelor’s Degree (Honors) in Mechanical Engineering or an equivalent qualification from an accredited institution is required. Minimum of three years of hands-on experience in fleet maintenance or a closely related discipline is required. Membership in a recognized professional engineering organization is required. Demonstrates exceptional leadership capabilities, fosters clear and effective communication, and excels in problem-solving scenarios.

Formation / Diplômes

• Strong proficiency in both written and verbal English communication is essential. Demonstrates strong collaboration abilities and excels in both verbal and written communication. As part of the team dynamics at MSI, we place significant emphasis on the behaviors and conduct expected from every member. These behaviors are designed to foster a collaborative, respectful, and high-performing work environment. All team members are expected to uphold these standards, which include professionalism, accountability, and a commitment to continuous improvement. Additionally, we value clear communication, adaptability, and a proactive approach to problem-solving to ensure our collective success. Achieving excellence at MSU is determined not only by the tangible outcomes individuals produce but also by how those results are accomplished. ‘Approaches to work, and the influence exerted on colleagues’ are vital considerations for us. We actively promote and require all team members to consistently exhibit the following behaviors: Model the Way I consistently pursue excellence with unwavering clarity, integrity, accountability, and honesty in all aspects of my work. I model integrity through transparency, honesty, and accountability, setting a standard for excellence while fostering an environment of open dialogue across all levels. With the ability to articulate a compelling vision, you will motivate and align your team toward common objectives, fostering a sense of purpose and unity. Your leadership will drive engagement by clearly communicating goals and encouraging collaborative efforts to achieve shared success. By setting an example of commitment and enthusiasm, you will empower others to embrace the mission and work collectively toward its realization. I foster a unified vision, maintain a strategic focus, articulate a clear plan, and ensure client perspectives are integral to all decisions. I foster collective commitment to MSI’s vision by aligning individuals around common goals, transforming strategic direction into actionable objectives, and recognizing that our clients, team members, and partners are instrumental to achieving success. Constantly seek opportunities to innovate and question established procedures, driving continuous improvement through constructive dissent. Consistently evaluate current workflows, methodologies, and strategies to identify inefficiencies or outdated practices. Proactively propose and implement bold, forward-thinking solutions that enhance productivity, quality, and outcomes. Encourage a culture of accountability and transparency by fostering open dialogue around process optimizations. Champion change initiatives while balancing risk and reward to ensure sustainable advancements. Demonstrate resilience in overcoming obstacles and setbacks during transformation efforts. I consistently challenge the status quo, advocate for enhancements, welcome innovative concepts, extract valuable lessons from past encounters, and am committed to both personal and professional growth—my own as well as that of my colleagues. I defy traditional norms, foster a culture of ongoing education, and value constructive feedback while proactively adapting to change to more effectively advance MSI’s mission. Empower others to take initiative and lead, fostering a collaborative environment where team members feel motivated to contribute their best efforts. Cultivate a culture of trust and accountability, encouraging individuals to step into leadership roles and drive meaningful change within the organization. I foster an environment at MSI where individuals are empowered to perform at their peak, grow professionally, and realize their highest potential; I actively embrace diversity and ensure every perspective is valued and heard. I am dedicated to fostering trust, collaboration, and shared accountability, as well as cultivating the next generation of leaders while upholding each individual’s dignity and treating everyone with the utmost respect. Encourage the Heart I consistently acknowledge and appreciate the contributions of others, foster a collaborative environment to celebrate achievements, cultivate a sense of belonging within the MSI community, and demonstrate genuine care and commitment. I champion elevated benchmarks and ambitious objectives while recognizing and honoring exceptional performance, embracing our guiding principles, and commemorating both our achievements and shared humanity. Demonstrates exceptional leadership capabilities, exclusively for those in managerial roles. Through your ability to adapt your leadership approach to different circumstances, you motivate individuals and teams, ensuring they receive precise guidance and clarity in their objectives. You actively identify and create opportunities that inspire team members, fostering both skill development and potential growth while simultaneously reinforcing our talent pipeline and succession planning. You stay informed about the latest trends and advancements in our industry, leveraging strategic foresight to anticipate client needs and business opportunities, and fostering a similar mindset within your team. You possess the ability to craft and convey a compelling vision of the future that captivates and motivates others. MSI VALUES

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