Administrative Coordinator

Administrative Coordinator

Tulipamwe Security Services, a Zambian-based security firm, collaborates with governments, non-governmental organizations, and private enterprises to deliver cutting-edge security solutions and services throughout Zambia. At Tulipamwe Security Services, we uphold the principle of inclusive growth. Consequently, we are seeking a female administrative assistant to be based at our branch office in Ndola, Copperbelt, with a preference for local residents.

Summary of the Position

Tulipamwe Security Services is seeking a highly capable administrative assistant to oversee the daily operations of the office with efficiency and reliability. The ideal candidate will demonstrate intelligence, accountability, professionalism, and integrity while performing a diverse range of administrative and clerical responsibilities.

Critical Obligations

Professionally greet guests and provide assistance in directing them to the correct departments or individuals. Handle incoming inquiries through email or telephone correspondence, and manage phone calls professionally. Conference calls need to be meticulously organized, meeting rooms must be reserved in advance, and detailed minutes must be recorded for every session. Responsibilities include organizing and duplicating documents, in addition to performing various administrative tasks. Prepare written correspondence, including letters, documents, and emails. Implemented and/or developed office procedures and record systems. Oversee client files and manage database entry to ensure accuracy and organization. Purchase and uphold provisions. The professional is responsible for systematically organizing and maintaining personnel systems and archives to ensure seamless support for core business operations. Payroll administration and preparation. Statutory returns are compiled and submitted in accordance with legal requirements. Employs, conducts interviews. Responsible for documenting and organizing financial information systematically. Disseminate and arrange communications. Handle all travel arrangements and confirm their accuracy. The incumbent is tasked with preparing outgoing correspondence and ensuring its timely dispatch, while upholding the strict confidentiality of all departmental files and records. Perform routine accounting tasks on a consistent basis. Offer comprehensive assistance in the preparation and enhancement of reports and presentations to ensure clarity, accuracy, and professionalism. Prepare and generate recurring reports in a timely and accurate manner. Develop and maintain a comprehensive organizational framework to streamline operations and enhance efficiency. Maintain and update office procedures and policies to ensure they remain current and effective. Keep records of

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]