Senior Human Resources and Administration Officer

The Human Resource & Administrative Officer plays a key role in executing human resource and administrative responsibilities, including recruitment support, employee records management, payroll administration, statutory compliance, and general office operations. This position offers essential support to the HR & Administration Department, maintaining the efficient execution of HR processes and seamless administrative workflows in alignment with established company policies and procedures. Key Qualifications and Competencies Provide support for recruitment and onboarding initiatives by coordinating interviews and compiling necessary employment documentation. Responsible for maintaining precise employee documentation and ensuring all HR files remain current at all times. Assist in payroll processing by gathering and validating employee attendance records, leave balances, and other pertinent payroll data to ensure accuracy. Provide support in managing employee leave processes, overseeing contract administration, handling employment confirmations, and facilitating separations. Prepare regulatory documentation in accordance with NASA, AHIMA, PAYE, and other statutory compliance obligations. Support the organization of employee training initiatives, performance management processes, and staff welfare programs. Offer comprehensive administrative support by overseeing office supplies, maintaining organized filing systems, handling correspondence, and ensuring accurate record keeping. Compile and submit HR and administrative documentation as requested. To uphold adherence to established company policies, labor legislation, and administrative protocols. Handle all additional HR and administrative responsibilities as directed by management. Key Qualifications and Competencies Obtained a Grade 12 Certificate with a minimum of five (5) credits, each at a pass level or higher. A Bachelor’s Degree in Human Resource Management, Business Administration, Public Administration, or a closely related field is required. Minimum of two to four years of professional experience in Human Resources and Administration is required. As a certified professional affiliated with the Zambia Institute of Human Resource Management (ZI HRM), Proficient in the Employment Code Act and other relevant labor legislation is essential. Skilled in recruitment processes, payroll coordination, employee records maintenance, and general HR operations. Exceptional proficiency in organization and administration is required. We seek candidates with strong interpersonal and communication abilities. Maintains the highest standards of integrity, confidentiality, and professionalism in all responsibilities. Proven ability to maintain meticulous attention to detail and deliver work with a high degree of accuracy. Demonstrated expertise in utilizing the Microsoft Office Suite, with a strong command of Word and Excel, is essential. Proficiency in HR or payroll systems would be considered a significant asset for this role. Demonstrates proficiency in working autonomously as well as collaborating effectively within team settings.

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