Financial Accountant, Mary Egg Health Services Clinic

Role Description At Tusekelomo, the Clinic Accountant is a key member of the Tusekelemo Finance Department, delivering specialized accounting and financial services to support the broader finance team. In all interactions, the incumbent maintains a professional demeanor and consistently delivers exceptional customer service to clients, visitors, healthcare professionals, and fellow Tusekelemo team members. Educational Requirements A qualified RICA Technician at Stage 2 of the RICA/ARCA pathway must hold current registration and a valid license with the Zambian Institute of Chartered Accountants (RICA). Prior practical experience in Sage accounting software will be highly beneficial. Key Role Accountabilities Ensure adherence to Tusekelemo’s established standard operating policies and procedures within the finance department. Consistently upholds the Tusekelemo Code of Conduct while delivering exceptional, professional, and courteous service in all interactions. Proficiently uphold a comprehensive understanding of accounting laws, regulations, and standards applicable in Zambia while delivering accurate and strategic accounting guidance to employees of the Company. Stay current with the latest Zambian financial legislation and regulatory frameworks, promptly incorporating any amendments or updates introduced by the Zambia Revenue Authority (ERA) or other relevant government bodies. Ensures ongoing compliance with all legal and regulatory requirements at both the national and local levels, while also safeguarding the Company’s financial integrity and stability. Investigate and resolve any discrepancies, queries, or issues identified in the company’s accounting records or client accounts, promptly escalating concerns to the supervisor for further action or follow-up. Monthly financial statements and accounting records must be submitted to the Clinic by the designated deadline each month. Manager Reports must be delivered punctually and in their entirety, as specified by your supervisor or other authorized personnel. The candidate is required to fully adhere to the Tusekelemo confidentiality agreement, encompassing patient data, staff details, and all Tusekelemo-related business matters. Any breach of this agreement may lead to disciplinary measures, up to and including termination of employment. Key Responsibilities Track accounts receivable and payable on a daily, weekly, or monthly basis, as instructed by the Clinic Manager. Collaborate with the cashier to perform monthly reconciliations of receivables accounts, ensuring accuracy and promptly identifying any discrepancies. These variances are immediately reported to the Supervisor and resolved without delay. Maintain and update the asset register to accurately reflect all acquisitions and disposals. Collaborate with clinic stakeholders to reconcile payables accounts. Verify compliance of all payroll procedures with applicable national laws and regulations. Compile payroll data and process payments prior to the 25th day of every month. Handle all supplier and customer inquiries pertaining to account-related matters. Prepare and attend to all External Audit requirements as instructed. Compose and deliver monthly financial statements for review by Chief Accountant Marybeth. Address any additional tax-related matters as they arise and ensure timely submission of all required tax returns. Perform any additional tasks or responsibilities as assigned by the supervisor. We are tasked with processing and recording all credit notes related to both receivables and payables. Review and record all inventory adjustments within the Sage Accounting system to maintain accurate financial records. Post all salary Journals Compile and remit monthly returns for NASA, PAYE, and AHIMA, ensuring timely submission and payment processing. Before final approval, the quotation must be thoroughly reviewed by the Clinic Manager to ensure accuracy and compliance. Here’s the professional version: “Review and authorize petty cash disbursements on a daily basis to ensure compliance with established financial policies and procedures.” Every year, you will be responsible for preparing and filing provisional income tax returns, as well as workers compensation returns. Handle all inquiries directed from the Internal Audit team in a timely and professional manner. To maintain adherence to all applicable national regulatory standards, this role involves ensuring Tusekelemo complies with requirements set forth by the Council, ERA, SACRA, AHIMA, NASA, HPCZ, and workers’ compensation authorities. Professional Requires a minimum of three to five years of professional experience in accounting or financial management, specifically within a healthcare environment or a mid-sized Zambian enterprise. Participate in mandatory internal training seminars as directed by the Chief Accountant. Essential to this position are strong competencies in mathematics and accounting. Collaborates seamlessly with colleagues across the finance and healthcare departments to achieve shared objectives. Maintain clear, professional communication with clients and staff at all times. Ability to handle challenging clients with professionalism and diplomacy is required. Skilled in utilizing the Microsoft Office Suite proficiently. Sharing is a fundamental aspect of collaboration and community engagement. We kindly invite you to utilize the icons provided below to disseminate this information across your networks. Your support in spreading the word is greatly appreciated.

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