General Services Manager (Investment Bank / Management / Office Management) – Abidjan, Cote D’Ivoire

Reference No. BLRCDT007 Job Description: The General Services Manager's mission is to ensure the well-being and safety of the company's staff. While ensuring the maintenance and upkeep of the site's infrastructure (buildings, equipment, materials, etc.) with a view to optimizing costs, they create a working environment that meets the needs of their employees. Responsibilities: Guarantee of the safety of property and people in the company

Ensure that hygiene, maintenance and safety rules are applied in compliance with social responsibility and sustainable development requirements. Ensure technological and regulatory monitoring of installations and buildings, develop procedures and technical specification sheets. Plan and supervise installation, development, maintenance and monitoring interventions (IT tools, air conditioning, photocopiers, etc.). Define and optimize equipment maintenance plans (electrical, HVAC [heating, ventilation, air conditioning] etc.), check equipment and premises so that they comply with current regulations and guarantee the safety of people and property. Schedule and supervise security operations (evacuation drills, fire alarms, fire training, etc.). Control employee authorizations and their access rights. Optimization of the management and use of infrastructure as well as work tools adapted to employees Prepare the equipment needed to welcome new employees (computer equipment, access codes, etc.). Organize and supervise moves, office or workspace layouts as well as various events within the company. Manage the supplies and stocks required by each employee (furniture, IT equipment, automobiles, etc.). Ensure the monitoring of the maintenance and upkeep of the premises, be responsible for the work and the negotiation of contracts while respecting the regulations in force (cleaning, mail, reprography, couriers, reception, etc.). Ensure the proper adaptation and understanding of technical equipment by users and company departments. Optimization of company infrastructure based on budgetary constraints Identify technical and budgetary strategies. Participate in the development of the establishment's maintenance plan. Develop dashboards concerning the company's activity (budgetary and financial monitoring). Optimize the establishment's spaces, movements and resources. Ensure technological and regulatory monitoring relating to the business sector. Management of the general resources team Allocate and organize the necessary resources (human and operational) according to the needs of the different departments. Develop the department's operating procedures. Lead work meetings as a manager and maintain team cohesion.

Define training and support the development of your team's skills and help employees develop. Recruit and evaluate staff (professional interviews, assessments, training, etc.). Report on your activities as well as your team's activities. Possible activities Ensure the management of a vehicle or IT fleet (computers and company telephones, etc.). Ensure legal compliance of the sites for which he/she is responsible and establish operating and investment budgets with a view to controlling costs by having precise management tools, in order to control and monitor site consumption and infrastructure usage. Participate in the company's purchasing policy, support the awarding of public contracts and ensure the monitoring of contracts, manage them and optimize them. Ensure the interface with the payroll department regarding leave, meal vouchers, attendance/absences, reimbursements of transport expenses, etc. Manage the establishment's catering and supervise the catering teams. Requirements : Qualification and Skill Desired diploma Bac +2/3 level training: DUT, license… with a specialization in management, technology or in the field of purchasing Bac +5 level training: Master's degree in management or purchasing Business school diploma with a specialization in management or purchasing Engineering school diploma with a specialization in the technical field or in the field of purchasing

Expérience

A minimum of five years' experience in the general services function is generally required. Know-how and skills – General services manager Technical skills Excellent knowledge of all QHSE (quality, health, safety and environment) standards and procedures

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