Assistant Finance Partnership –RRM Consortium

International Rescue Committee (IRC) Assistant Finance Partnership – RRM Consortium under a fixed-term contract (CDD). The position is attached to the RRM Consortium Unit, with the Finance Manager of the consortium as supervisor, and corresponds to grade 9A. Only one position is to be filled.

Under the supervision of the Finance Manager of the RRM consortium, the Finance Partnership Assistant provides daily support to the financial, accounting and administrative operations of the project. He/she contributes to the processing of partner requests for funds, the preparation of payment documents, the monitoring of advances and expenses, as well as the consolidation of financial information.

He/she also plays a key role in managing and securing the physical and electronic archives of the consortium. As such, he/she ensures the availability, completeness and proper classification of supporting documents, agreements, budgets, reports and other documents necessary for internal controls, financial reviews and audits. The position involves regular collaboration with IRC teams and the consortium's three national partners, to facilitate circulation of documents, track incomplete files and contribute to compliance with applicable financial and administrative procedures.

Responsibilities

Financial and accounting operations support

The Finance Partnership Assistant receives and reviews requests for funds submitted by consortium partners. He/she verifies the accuracy of information, calculations, budget references, approvals and the presence of required supporting documents. He/she prepares vouchers, payment statements, advance requests, regularization documents and other financial documents necessary for the operations of the consortium, and participates in the capture and compilation of financial data in the monitoring tools of the project. He/she ensures the updating of the tables for monitoring advances, payments and financial commitments, contributes to monthly closings, financial reconciliations and the preparation of documents for consolidated reports. He/she reports to the Finance Manager incomplete files, inconsistencies, delays, potentially non-compliant expenses and financial risks identified.

Document management and archiving

He/she ensures the orderly classification of financial, accounting and contractual documents, including conventions, consortium agreements, approved budgets and endorsements, and organizes the archives according to the partner concerned, the period and the type of transaction. He/she conducts regular audits of the completeness of physical and electronic records, compares archived documents with transaction lists and financial tracking tools, and ensures the readability, security, protection, retention and confidentiality of documents. He/she ensures that the files are properly referenced and easily accessible during checks and audits.

Financial and documentary monitoring of partners

The Finance Partnership Assistant facilitates the transmission, receipt and recording of financial documents between IRC and consortium members. He/she updates the budget monitoring tables, disbursements, expenditures, balances, expected reports, recommendations and corrective actions, and follows up on missing supporting documents with the teams and the three national partners. He/she documents the regularizations made and follows the files until their completion. He/she prepares the necessary documents and materials for financial meetings, periodic reviews, audits, internal controls and follow-up visits of the lessor, and participates in the orientation sessions of the partners on documentary requirements, digitization, classification and retention of supporting documents.

Compliance with procedures and other tasks

He/she applies IRC financial, administrative and documentary procedures and project requirements, respects the principles of integrity, accountability, discretion and confidentiality, and performs any other related tasks assigned by the supervisor as part of the RRM consortium's activities.

Job requirements

The candidate must hold a BAC level diploma+2 or BAC+3 in finance, accounting, management, economics or an equivalent field.

Experience

He/she must have at least two years of relevant professional experience in accounting, financial administration, archiving or documentary monitoring of projects. Experience in a humanitarian organization, with national partners or within a consortium is an asset. Knowledge of the documentary requirements of institutional donors, in particular those of DG ECHO, is desired. The position requires a good knowledge of accounting documents, payment circuits and budget monitoring principles, as well as a mastery of the methods of classification, digitization, indexing and management of physical and electronic archives. A good command of Microsoft Excel, Word, document storage tools and office applications is required. The candidate must be able to use checklists, track multiple files simultaneously and identify missing or inconsistent documents. He/she must have good communication and writing skills in French; knowledge of English is an asset. The position requires rigour, integrity, discretion and strict respect for the confidentiality of information, as well as having an excellent sense of organization, method and great attention to detail. The candidate must adhere to IRC’s standards of professional conduct, including the principles of integrity, service and accountability.

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