Supply Chain Team Leader

Position: Supply Chain Team Leader Company: Danish Refugee Council (DRC)

The Danish Refugee Council (DRC) is recruiting a Supply Chain Team Leader for its coordination office in Niamey. The incumbent is responsible for planning, organizing, overseeing and coordinating all supply chain activities within this office.

Role of the position

Under the responsibility of the Supply Chain Manager, he/she ensures that the goods, equipment and services necessary for the organization’s operations are acquired and made available on time, at the best cost and in accordance with internal procedures as well as donor requirements. He/She also supervises the logistics and procurement team, provides technical support to operational base teams and ensures proper management of purchases, inventory, equipment, vehicles, warehouses and infrastructure. He/She thus contributes to the continuity of DRC’s humanitarian operations in its various areas of intervention in Niger.

Responsibilities of the position

A. Procurement and procurement management

Develop and monitor procurement plans based on the organization’s business needs and programs. Oversee the processing of purchase requests, the preparation of consultation files and the conduct of tendering procedures. Ensure that procurement processes comply with DRC procedures and donor requirements. Organise supplier audits and contribute to local market analysis in order to identify the best available offers. Update price lists and participate in negotiations with suppliers and service providers. Oversee the preparation and follow-up of contracts, framework agreements, purchase orders and delivery documents. Ensure the follow-up of orders until the actual receipt of goods and services.

B. Supervision and management of the logistics team

Supervise and supervise supply assistants and agents, drivers, guards and other logistics personnel under his responsibility. Organize and allocate tasks within the team based on operational priorities. Monitor schedules, leave and staff performance. Participate in the recruitment, integration and evaluation processes of team members. Identify capacity building needs and organize training tailored to staff functions. Provide technical support to the logistics and supply teams of operational bases.

C. Transportation and fleet management

Supervise the organization of local transport and the delivery of supplies to the various bases. Ensure proper management of the vehicle fleet, motorcycles and generators. Monitor the use of vehicles, logbooks, drivers and fuel consumption. Control travel planning and ensure the availability of transportation necessary for activities. Monitor the maintenance and repair needs of vehicles and other motorized equipment.

D. Inventory, equipment and infrastructure management

Oversee the management of warehouses, stocks and equipment of the organization. Ensure the reception, storage, conservation and appropriate distribution of goods. Organize physical inventories and monitor stock movements and equipment. Control the storage conditions and maintenance of management documents. Oversee the maintenance of premises, facilities and infrastructure used by the organization. Ensure the availability of services and equipment necessary for the proper functioning of offices.

E. Administrative management, documentation and reporting

Ensure that logistical information is captured and updated in the DRC Dynamics system. Produce and transmit monthly logistics reports and weekly updates. Ensure the physical and electronic filing and archiving of purchase records, contracts, delivery documents and supporting documents. Ensure proper organization of documents on storage and sharing spaces, including SharePoint. Collaborate with the financial department for the transmission and verification of documents necessary to process transactions. Prepare and make available the documents required for internal or external audits and controls.

F. Compliance and compliance with procedures

Ensure compliance with DRC’s internal supply chain policies, procedures and rules. Ensure that logistics operations are carried out in accordance with the principles of transparency, accountability and ethics. Identify deficiencies in processes and propose corrective measures. Ensure traceability of purchases, goods, equipment and logistics operations. Promote compliance with the code of conduct and accountability rules within the team.

Job requirements

Academic training

Hold a Master’s degree in logistics and/or supply chain management. A professional certification in humanitarian logistics or procurement is an asset.

Experience

Must have at least five (5) years of professional experience in the field of humanitarian logistics within an international NGO or humanitarian organization. Have at least three (3) years of experience in a management or team supervision position. Have proven experience in the management of purchases, supplies, contracts, inventory, equipment and fleet. Good knowledge of procurement procedures, donor requirements and internal control mechanisms. Good knowledge of the local Nigerian market is an advantage.

Technical and computer skills

Master contracting procedures, supplier consultation and contract management. Strong skills in inventory, asset, warehouse and transportation management. Master office tools, including Word, Excel and PowerPoint. Be able to produce tracking tables, analyze data and report. Experience using ERP systems; knowledge of Microsoft Dynamics is particularly valued. Master the techniques of planning, negotiation, problem solving and priority management. Be able to train, supervise and support a team of collaborators.

Language skills

Have an excellent command of French, both orally and in writing. Have a good professional command of English, both orally and in writing. Knowledge of local languages is an asset.

Personal and professional qualities

Demonstrate rigour, integrity and a sense of responsibility. Have strong organizational and planning skills. ÊBe able to work under pressure and manage multiple priorities simultaneously.

Required skills

Have a good team spirit and confirmed skills in coaching staff. Demonstrate professionalism, transparency and respect for ethical rules. Have good communication, negotiation and collaboration skills. Be able to take initiatives and propose solutions adapted to operational difficulties.

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