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Automatically translated from French. View the original offer
The Centro di Volontariato Internazionale (CEVI) is a non-governmental organization committed to the implementation of sustainable, humanitarian and community development projects. As part of its various projects in Côte d’Ivoire, CEVI relies on a logistics system designed to guarantee the availability of goods, equipment and services necessary for carrying out its activities, as well as compliance with internal procedures and the requirements of partners and donors. In order to strengthen this system, CEVI is recruiting a Logistic Assistant.
Responsibilities
The post covers support for the day-to-day management of the logistics service, including procurement, procurement, inventory and equipment management, as well as the logistical organization of activities and missions. The Logistician Assistant will work closely with the Logistician and the various services of CEVI, and will contribute to the proper functioning of the logistical system of the organization.
Overall objective of the post
The general objective is to provide operational and organizational support to the logistics department of CEVI, by contributing to the planning, monitoring and implementation of logistical operations necessary for the smooth running of the activities of the organization and its projects. The Logistician Assistant helps in particular to guarantee the availability of goods and services, the good management of stocks and equipment, the traceability of operations and the respect of logistical procedures.
Missions and responsibilities
Under the supervision of the Logistician, the Logistician Assistant will be responsible for:
Procurement and supply support : participate in the identification of the needs for goods and services necessary for the activities of CEVI; prepare and/or contribute to the preparation of quotation requests and other documents related to purchases; participate in the collection and analysis of offers from suppliers, in accordance with the procedures of CEVI; prepare purchase orders and other documents necessary for the purchasing process; ensure the follow-up of orders from suppliers and ensure compliance with delivery deadlines; monitor the conformity of the goods and equipment received with the orders received;
Inventory and equipment management : ensure, in collaboration with the Logistician, the follow-up of inventory entries and exits; regularly update stock sheets, registers and monitoring tables; participate in the organization and monitoring of physical inventories; ensure the appropriate storage and proper organization of storage spaces; ensure traceability of movements of equipment and equipment; participate in the monitoring of CEVI’s equipment and assets, including through the updating of records and monitoring tools;
Logistical support to activities and missions : contribute to the logistical preparation of CEVI trainings, workshops, meetings, missions and other activities; prepare and monitor the requirements for equipment, supplies, equipment and other resources required for activities; support the organization of travel and missions of staff and partners, according to internal procedures; ensure the availability of the logistical means necessary for the smooth running of activities; participate in the practical coordination with suppliers and service providers; follow up on logistical needs before, during and after activities.
Document management and administrative monitoring : ensure the physical and digital classification of logistics documents; ensure the availability and proper organization of supporting documents relating to logistics operations; update the various tools and monitoring tables of the logistics service; contribute to the preparation of documents and information necessary for controls, audits and reports of projects; ensure traceability and archiving of operations in accordance with CEVI procedures and donor requirements.
Coordination and support for the functioning of the logistics service : work in close collaboration with the Logistician to ensure the proper daily functioning of the service; monitor the logistical tasks entrusted to him and report regularly on their progress; anticipate logistical needs and report any difficulties or constraints; collaborate with project teams, administration and finance to ensure a good coordination of logistics operations; participate in the improvement of the tools and working methods of the logistic service; ensure, if necessary, the follow-up of certain logistics operations.
Compliance with procedures and other responsibilities : ensure compliance with CEVI’s internal logistics procedures as well as the rules applicable to projects and donors; respect the principles of transparency, traceability, integrity and good management of resources; report immediately to the superior any difficulty or situation likely to have an impact on logistical operations; carry out any other tasks within his/her functions that may be entrusted to him/her by the hierarchy, according to the needs of the organization.
Profile and qualifications required
Education : hold at least a BTS, DUT or License in Logistics, Management, Administration or an equivalent field.
Experience : At least one (1) year of professional experience in logistics, purchasing, procurement or inventory management is required; experience with an NGO, international organisation or development projects is an asset.
Technical skills : Good knowledge of logistics and procurement management principles; good command of inventory and inventory management; good mastery of office automation tools, including Word and Excel; ability to use logistical tracking tables and tools; good document filing and archiving capacity; knowledge of purchasing procedures and donor requirements is an asset; ability to organize and track multiple operations simultaneously.
Personal qualities : rigor, organization and attention to detail; sense of responsibility and respect for deadlines; autonomy and initiative; ability to anticipate and solve problems; good communication skills and teamwork; integrity, discretion and respect for confidentiality; flexibility and ability to work in a multicultural environment.
Contractual conditions
Type of contract: six (06)-month collaboration contract, with planned evolution to a fixed-term contract (CDD) at the end of this period, subject to the performance and needs of the organization. Place of work: CEVI Office Daloa, with occasional field trips according to the needs of the activities. Remuneration: according to the grid and internal provisions of CEVI. The incumbent of the position is required to respect the internal rules, procedures and values of the organization.
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