ESIG GLOBAL SUCCESS recruits: Secretary at the modular site

NOTICE OF CALL FOR APPLICATIONS

For the recruitment of a secretary at the modular site

Job overview

Education / Qualifications

The Ecole Supérieure d’Informatique et de Gestion (ESIG GLOBAL SUCCESS), is a private higher education institution based in Togo. It offers diploma training at the BTS, Bachelor and Master levels, in various fields such as: Mechanical Engineering, Electrical Engineering, Computer Engineering, Networks and Telecommunications, Marketing Techniques, Business Management and Administration, Journalism, Communication, Logistics and Transport, Secretariat, among others. The institution also has a centre dedicated to modular training and languages, which offers training courses adapted to the needs of learners and professionals. As part of the strengthening of its administrative team and in order to ensure the proper functioning of its modular site, ESIG GLOBAL SUCCESS is launching this call for applications for the recruitment of a secretary responsible for ensuring the administrative and secretarial activities of said site.

Main duties

The recruited secretary will be responsible for: ensure the physical and telephone reception of learners, trainers, visitors and partners of the modular site;

Other information

inform, guide and inform learners and anyone who requests the services of the centre; ensure the receipt, processing, filing and archiving of letters and administrative documents; ensure the management of learners’ files, including their constitution, updating and administrative follow-up; participate in the management of registrations, re-registrations and administrative follow-up of modular training courses and language courses; ensure the capture, formatting, reproduction and transmission of administrative and educational documents; keep up-to-date records, monitoring tables and databases relating to site activities; monitor the presence of learners and trainers, in liaison with relevant officials; participate in the planning and material organization of training activities, meetings and assessments; monitor information on training, timetables and any changes made available to learners and trainers; ensure the proper maintenance of secretarial space and availability of supplies and equipment necessary for the operation of the site; ensure the regular reporting of information and difficulties encountered in the course of its activities to the hierarchy; ensure compliance with internal administrative procedures, quality requirements and confidentiality rules applicable to the files processed; carry out any other administrative tasks within its competence, entrusted by the hierarchy as part of the operation of the modular site.

Candidate profile

Candidates for the position of secretary of the ESIG GLOBAL SUCCESS modular site must meet the following conditions: Training and professional experience Hold at least a BAC level diploma+2 in secretarial, executive assistantship, administrative management or any other equivalent field;

Experience

Have at least one (01) year of work experience in a similar position; Experience in a training institution, vocational training centre or higher education institution would be an asset. Technical skills Master the techniques of secretariat, administrative writing, classification and archiving; Have a good command of office tools, including Word, Excel and email tools; Be able to manage administrative records, databases and training materials; Have good speaking and writing skills in French and English; Be able to ensure the reception, information and orientation of learners, trainers and visitors. Personal qualities Demonstrate rigor, organization, discretion and confidentiality; Have a good sense of hospitality, listening and service; Be dynamic, timely, available and able to take initiative;

Responsibilities

Have a sense of responsibility and a good ability to work in a team; Demonstrate autonomy, responsiveness and ability to manage priorities; Be willing to comply with the administrative procedures and quality requirements of ESIG GLOBAL SUCCESS. Duration of contract It is 3 years with an indefinite term contract (CDI) in case of satisfaction.

Location

The workplace is at Lomé. Method of recruitment Upon decision of the Recruitment Committee after review of applications and a written test, the selected candidate will be integrated on December 1, 2026. A trial period of 2 months will be observed. Application file The application package to be sent as a single PDF file for recruitment will include: a letter of motivation addressed to the Director General of ESIG GLOBAL SUCCESS a detailed resume diplomas, certificates, attestations or any other document justifying the training and experience; a valid identity document. Submission of applications The application file must be sent in a single PDF file to the following email address:
The subject of the email must be:_SECRE_Your name and surname. The attached file must have the following name:_SECRE_Your name and surname. Any application that does not meet the above requirements will not be processed. Only successful candidates will be

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