Job overview
Egis Guinea is looking for an intern for a Document Controller position, based in Conakry, specifically Dixinn, Guinea. The mission is to support the document management of the company’s engineering projects.
Responsibilities
Egis Guinea is a subsidiary of the international group Egis. She is involved in the design, control and supervision of infrastructure projects and buildings. Under the responsibility of the Document Controller or Project Manager, the trainee will participate in the circulation, traceability and archiving of technical and administrative documents for projects.
Main duties
List, code and classify project documents, including plans, reports, correspondence and minutes, according to established procedures.
Ensure the updating of the documentation register: indexes, mailing lists and follow-up of revisions.
Transmit documents to relevant parties, such as the customer, companies and internal teams, and track shipments.
Ensure the smooth running of validation circuits and make reminders to stakeholders in case of delay.
Verify that the documents received meet the format, coding, revision index and signature requirements.
Classify and store documents in paper and electronic format, while facilitating their search.
Design dashboards for the project team’s document monitoring.
Candidate profile
Be a student or recent graduate of Bac+2 to Bac+4 in document management, archiving, executive assistantship, project management or civil engineering.
Experience
A first experience in document management or technical secretariat, acquired during an internship or an academic project, is an advantage.
Experience mentioned: 2 to 3 years.
Technical skills
Good use of the Office suite, especially Excel and Word.
Knowledge of an electronic document management (EDM) tool is appreciated.
Notions of the rules for codification and management of documentary reviews.
Ability to communicate correctly in both written and spoken French; English is an asset.
Soft skills
Demonstrate rigor, organization and attention to detail.
Respect confidentiality and exercise discretion.
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