Management Assistant

KIM ENTERPRISES Recruiting an Management Assistant for its site in Abidjan, with administrative coordination of the site of San Pedro. The position is in the field of phytosanitary services, coffee-cocoa sector, under fixed-term contract (CDD).

About the company

Founded in 2015, KIM ENTREPRISES is an Ivorian company specialized in phytosanitary treatment, fumigation, disinsectization and protection of agricultural products, especially in the coffee-cocao sector. Approved by the Ministry in charge of Agriculture and certified ISO 9001 version 2015 since 2018, the company supports major players in the agricultural value chain in the sanitary and phytosanitary security of their products intended for export from the seaports of Abidjan and San Pedro. Present on these two sites, it relies on a multi-site operational organization and technical and administrative teams mobilized to guarantee the quality, responsiveness and traceability of its services. As part of the strengthening of its administrative organization and the management of its activities, KIM ENTREPRISES recruits a Management Assistant.

Main duties

Directly attached to the Directorate, the Management Assistant provides a cross-cutting function of administrative coordination, activity monitoring and support for the management of the company. Real interface between the management, service managers, customers and operational teams of Abidjan and San Pedrohe/she ensures the smooth flow of information, the monitoring of commitments and the reliability of administrative data.

A. Administrative management of customer orders and the GUCE platform

Provide day-to-day management of the GUCE order platform. Receive, record and track customer orders. Ensure the administrative interface with customers and various interlocutors. Ensure the transmission of information and documents necessary for order processing. Track the status of orders until they are executed and administratively closed. Ensure the traceability of orders and the classification of customer records. Report anomalies, delays and difficulties that may impact the company's commitments.

B. Administrative coordination of operations Abidjan - San Pedro

Provide administrative monitoring of operational activities at both sites. Centralize the information and reports provided by service managers. Monitor response schedules and associated administrative records. Ensure the availability and transmission of documents necessary for the performance of services. Ensure regular feedback to the Management. Contribute to coordination between administrative, commercial and operational teams.

C. Cash management and financial administrative monitoring

Ensure the daily maintenance and monitoring of the cash register. Record inflows and outflows. Prepare and control supporting documents for expenses. Follow up on advances, settlements and supporting documents. Carry out cash reconciliations and produce periodic reports. Transmit the necessary information to the accounting department and the management.

D. Inventory and supply management

Provide administrative monitoring of stocks of supplies, consumables and materials. Record the entry and exit of stocks. Update records and stock reports. Monitor the needs expressed by different services and sites. Alert about replenishment thresholds and risks of disruption. Participate in periodic inventories and gap monitoring.

E. Management Secretariat and Document Management

Write administrative letters, notes, minutes and professional correspondence. Ensure the processing and monitoring of incoming and outgoing mail. Organize and maintain administrative records. Ensure the physical and digital classification of documents. Prepare meetings and ensure administrative follow-up. Ensure confidentiality and proper retention of information.

F. Strategic support to management and service managers

Provide administrative and organizational support to the Directorate. Facilitate coordination between different service managers. Centralize the dashboards and information necessary to manage the activity. Track deadlines, actions decided and pending cases. Anticipate administrative needs and alert to situations requiring intervention. Contribute to the improvement of administrative procedures and organization.

Candidate profile

Training: Bac +2 to Bac +3 in business management, administration, executive assistantship, accounting-management or equivalent field.

Experience: Minimum 3 years of experience in a similar position. Experience in a structured SME, service company or multi-site organization would be an asset. Experience in the management of GUCE orders or in the port and logistics environment would be particularly appreciated.

Technical skills: good command of office tools, including Excel and Word; mastery of administrative management and order tracking tools; good writing ability; knowledge in cash management and first-level accounting monitoring; mastery of filing and document management techniques; ability to develop and update dashboards. Knowledge of ISO 9001 traceability and quality management requirements is an advantage.

Personal qualities and aptitudes

We are looking for a person who is distinguished by excellent organization and rigour, a high sense of responsibility and confidentiality, a strong ability to anticipate and manage priorities, excellent written and oral communication, a high responsiveness and ability to work under pressure, a spirit of initiative and real autonomy, a developed sense of coordination and teamwork, as well as an ability to interact with different interlocutors and enforce validation circuits. We attach particular importance to the knowledge, professional discretion, reliability and sense of commitment.

What we expect from our future employee

We are not just looking for a person to perform administrative tasks. We are looking for a true organizational pillar, able to centralize information, track files, streamline communication between departments and allow the Directorate to have a clear and up-to-date vision of the company's activities. The person recruited will have to be able to move from a customer file to a cashier, from a GUCE order to the administrative coordination of operations, while maintaining a high level of reliability and rigor. Its role: to ensure that no important information is lost, that no file remains unattended and that each department has the information necessary for its operation.

Application

Interested candidates are invited to submit an updated CV, a cover letter detailing their understanding of the position and its added value, as well as their salary claims. The subject of the email should be: Application - Management Assistant - KIM ENTERPRISES. The application address is visible once logged in. Application deadline: 15 November 2026. Only profiles corresponding to the requirements of the position will be

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