Head of Documentation Centre

Return to opportunities Add to favourites

HEAD OF DOCUMENTATION CENTRE

Opportunity description:

Job overview

Education / Qualifications

As part of a vacancy, the Ecole Supérieure Multinationale des Télécommunications (ESMT) Dakar, recruits for an open-ended contract, a Documentation Centre Manager who will work under the supervision of the Director of Education, Training and Research.

Main duties

He or she will have the following tasks: Leading the research and information management function

• Ensure the organization and management of documentation;
• Design a comprehensive information management system that meets the organization’s overall policy;
• Organize and supervise documentary production;
• Research, identify and acquire new documentary resources;
• Elaborate the policy of valorization and dissemination of information through a process of collection, capitalization and dissemination of content and documents;
• Implement the system of reception and training of users on site or remotely;

Other information

• Organize the documentary space (in connection with other school living spaces of the institution.) Manage human, technical and logistical resources, budget
• Develop documentary research through the web;
• Designing interfaces for a documentary intranet (development of specific fields);
• Design, specify and supervise a document information system integrating emerging technologies (web 2.0, collaborative tools ...);
• Define the appropriate interface for users;
• Present the library’s draft budget at the end of the third quarter;
• Plan and develop spaces (book loans, management of the reading room, management of databases, management of student flows);
• Develop and monitor the budget, negotiate procurements, contracts with suppliers, partners and clients and manage the day-to-day operations of the library;
• Develop a dashboard to monitor and control performance (assess service quality, verify customer satisfaction, measure achievement of objectives). Conduct documentary and partnership development projects
• Designing documentary products and services: needs analysis, diagnosis, development of recommendations, proposals for solutions and implementation;
• Draft a functional specification for an information system;
• Coordinating and facilitating documentary networks, negotiating partnerships with a view to pooling resources. Carrying out institutional communication
• Participate in institutional communication operations, notably by writing materials (written, web...) and participating in meetings and conferences;
• Prepare the library’s activity report and programme of action in accordance with the procedures manual;
• Present the library’s draft budget on a quarterly basis;
• Produce statistics on the activity and nature of requests

Candidate profile

Technical knowledge and skills required (knowledge & know-how)

• Know how to design a global information management system that meets the general policy of the organism.

• Know how to organize the process of collecting, capitalizing and distributing content and documents

• Know how to negotiate purchases and contracts with suppliers, partners and customers

• Know how to develop a dashboard to monitor and control performance (assess the quality of service, verify customer satisfaction, measure achievement of goals)

• Know how to design, specify and supervise a documentary information system integrating the emerging technologies (web 2.0, collaborative tools...) define the appropriate user interface

• Know how to design and carry out communication operations in order to promote its activities within the ESMT and outside

• Know how to express yourself with ease in public (host a round table, participate in a debate, make an immediate verbal synthesis)

• Know how to define an editorial strategy according to the needs of the ESMT

• Have a good command of: Standards and standards, document languages, office software and groupware, document management software, content management software (sound, text, image, web), search and monitoring tools and Internet technologies (HTML, XML, RSS, wiki...);

• Know the law of contracts, right of loan, right of copy. Required Qualifications and Work Experience

• Training in documentary techniques and management minimum Bac+3

Experience

• Have at least 05 years of professional practice experience, preferably in an academic institution

• Knowledge of computer tools, common software (Word, Excel, Power point, internet explorer and other communication tools);

• Have arrangements for working in a team;

• Organization and method

• Written communication skills

• Rigor and precision

• Security and economy

• Spirit of analysis and synthesis

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]