Executive Assistant

Notice of call for applications - recruitment of a management assistant from the Guinea Unipod. Job reference: AC/IST-MAM/UNIPOD/2026-04

Location

Location: An iPod from Guinea, IST/Mamou, République Guinea Connecting Structure: An iPod from Guinea Hierarchical connection: Director of the UniPod Type and duration of the contract: To be specified in accordance with the contractual provisions applicable to the STI of Mamou.

Job overview

Education / Qualifications

The UniPod of Guinea is a pole of technological and entrepreneurial innovation located within the Higher Institute of Technology of Guinea. Mamou, within the framework of the Pan-African initiative Timbuktoo, led by UNDP. The Assistant will be responsible for supporting the Directorate in day-to-day management, coordination of activities, information flow and monitoring ecosystem relations.

Main duties

• Provide administrative support to the Directorate: mail management, administrative correspondence, filing and archiving.
• Organize the agenda of the Director: schedule appointments and meetings, follow-up on deadlines.
• Facilitate internal coordination between management, administrative services, innovation clusters, laboratories.
• Ensure administrative follow-up of activities and projects.
• Organize meetings, workshops, trainings and events (logistics and administrative).
• Facilitate administrative relations and exchanges with partners.
• Produce meeting minutes, follow-up tables and activity reports.
• Contribute to the improvement of internal organization.

Candidate profile

• Training: Bac+3 minimum in administration, management secretariat, management, communication, human resources or equivalent. Higher degree = asset.

Experience

• Experience: 2 to 3 years minimum in executive secretariat, administrative assistance or organizational coordination. Experience in NGOs, international organization, university, incubator or appreciated project.
• Technical skills: Secretariat proficiency, administrative writing, Office pack (Word, Excel, PowerPoint), collaborative tools/video conferencing, generative AI applied to work.
• Qualities: Rigor, discretion, confidentiality, organization, proactivity, stress management.
• Languages: Excellent level in French; operational English = important asset. Candidate profile Diploma of Bac+3 at least in administration, management, management or equivalent At least 2 to 3 years of relevant professional experience in executive secretariat or administrative assistance Excellent command of the administrative secretariat and administrative drafting Good command of Microsoft Word, Excel and PowerPoint software Excellent level of French (oral and written), desired operational English

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