A Purchasing Assistant and General Means

Job description Under the supervision of the Head of Purchasing and General Means, the Assistant ensures the administrative and operational processing of purchases, the monitoring of suppliers, the management of supplies and the coordination of activities related to general means. As such, it is responsible for:

• Collect and control purchase requests.
• Consult suppliers and draw up comparative tables of offers.
• Prepare purchase records and purchase orders for validation.
• Track orders, deliveries, claims and invoices.
• Manage supply stocks, inventories and replenishments.
• Ensure the monitoring of vehicles, equipment, premises and maintenance services.
• Maintain up-to-date supplier files, contracts and administrative documents.
• Develop dashboards and periodic reporting.
• Ensure compliance with internal procedures and contribute to cost optimization.

Candidate profile

• Bac+2 or Bac+3 in Purchasing, Logistics, Management or Administration.

Experience

• 1 to 3 years of professional experience in a similar position.
• Good command of Excel and office tools.
• Knowledge of an ERP, especially Odoo, is an asset.
• Rigor, integrity, responsiveness, organization and sense of service.
• Good analytical, communication and administrative monitoring skills. Job objective: to ensure efficient, transparent and traceable processing of purchases, while ensuring the availability of goods and services necessary for the proper functioning of the company. Recommendation:
• The candidate must have a good command of Excel, know how to compare supplier offers, classify documents and ensure follow-up.
• The candidate must be able to manage the daily tasks alone, while leaving important negotiations, budgetary decisions and final validations to the Head of Purchasing and General Means.

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