Event Project Assistant

Internship: Event Project Assistant

Conference & Traduction (C&T) is looking for an intern to support the preparation, coordination and follow-up of its event projects, both internally and on client sites. The position is based at Abidjan, with activities in the office, a training venue and trips to event sites.

The internship provides practical experience in project management, reception of participants, coordination of providers and language services. The trainee acts under the supervision of a C&T manager and does not take alone commercial, financial or operational commitment on behalf of the company.

Education and qualifications

The desired profile concerns conference interpretation or event coordination. A training in project management, events, communication, tourism/hotels, languages, administration or related field is expected, with a Bac+2 minimum desired or an equivalent course.

Type of internship

The internship is to be formalized by a written agreement specifying the duration, dates, supervision and any compensation.

Developments envisaged

At the end of the internship, C&T will be able to propose a six-month fixed term depending on the evaluation of the internship, the needs of the company and the agreement of the parties. At the end of this CSD, an evolution towards a CDI may be considered if the record of collaboration is satisfactory and if the parties agree. These steps will each be subject to a separate decision and contract.

Main duties

For language training organized by C&T, the trainee contributes to the preparation of the sessions: lists of participants, convocations and supports, room, materials and attendance sheets. He or she welcomes and directs the participants, checks attendance and transmits practical information. He or she assists the trainer in the material organization and the conduct of the sessions, without replacing him or her in the pedagogical choices. He or she follows the daily needs of the participants, quickly reports difficulties to the manager and contributes to the collection of assessments. Finally, he or she keeps the follow-up documents up to date and transmits a report after the sessions.

For client conferences and events, the trainee participates in the scoping meeting and records validated needs: languages, format, program, participants, interpreters, equipment, access and schedules. He or she contributes to the pre-selection of interpreters according to the languages, experience, availability and mandate requirements, then forwards the proposals to the manager for validation. He or she ensures operational follow-up between the client and the C&T team: requests, confirmations, deadlines, changes and points to climb. He or she coordinates with the technician the preparation, delivery, installation and testing of interpretation equipment, as instructed by the technical manager. He or she is present on the site at the agreed times and follows the set-up, the reception of the speakers, the tests and the smooth running of the tasks entrusted. He or she immediately reports any incident or change, records the facts and actions taken without promising an unauthorized solution. He or she participates in the dismantling, control and return of equipment, and contributes to the post-event assessment and reporting.

For administrative monitoring and continuous improvement, the trainee prepares and classifies checklists, schedules, operational

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