FHI 360 recruits a Grant Manager

EXCLUSIVE

Bac+3 Deadline: 04 Nov 2018 2026

• 0 comments FHI 360 recruits a Grant Manager

Job overview

FHI 360 is a non-profit organization dedicated to human development that is committed to sustainably improving living conditions by offering integrated solutions adapted to the local context. Our staff includes experts in the fields of health, education, nutrition, environment, economic development, youth, research, technology, communication and social marketing, thus creating a unique set of skills to address the interrelated challenges of current development. We are currently seeking qualified candidates for the position of Grants Manager for FHI 360 health projects in DRC. Opportunity to the NGO FHI: Grants Manager

Location

Level required: License

Experience

Deadline: 4 November 2026 Job summary

Responsibilities

The Grant Manager is primarily responsible for the proper management of grants from local partners from the design of grant files to their closing. He/she works closely with the partner organization(s) programmatically, administratively, logistically and partly financially to design, implement and monitor grant-related activities. These include technical and administrative support, communication facilitation to ensure timely achievement of grant objectives and deliverables in accordance with budget, schedule, expected results, and FHI 360 and donor rules and requirements. He/she works in conjunction with the Management, Finance, Techniques, Monitoring and Evaluation teams at Kinshasa and in the field. Finally, he/she strengthens the capacity of the beneficiaries. Competencies and responsibilities Leads the preparation and launch of calls for proposals in accordance with the FHI 360 work plan and rules, facilitates the grant selection process, and participates in the review and pre-selection of grant applications against eligibility criteria where appropriate. Supports selected partners to finalize their grant files: project design, budget and implementation schedule and required administrative documents – including PAT (Financial Pre-Award Assessment) – before the grant agreements are signed. Conducts or coordinates the capacity and risk assessment of partners (organizational, programmatic, financial), determines their level of risk and develops the risk-based monitoring plan as well as the corresponding capacity building plan. Checks the eligibility of partners before the award and during the duration of the grant (UEI/SAM registration, exclusion and sanctions lists, conflicts of interest). Review budgets and costs in coordination with Finance to ensure they are consistent with project objectives and deliverables. Defines the specific conditions of allocation and accompanies the partners for their implementation. Prepare grant files in a compliant and complete manner (including negotiating minutes) and submit them to FHI 360 Headquarters for review and approval. Serves as an intermediary between partners and headquarters. Trains recipients in grant management and compliance with U.S. government and FHI 360 management rules and principles (monitoring, reporting, compliance).

Education / Qualifications

Develops and updates grant manuals and training materials. Define and maintain an effective grant management system. Tracks, collects and validates partner deliverables and activities, in conjunction with the office teams at Kinshasa and in the field. Plan and carry out on-site follow-up visits (programmatic and financial) and documentary reviews with partners, document the findings and monitor the implementation of corrective actions. Tracks budget execution rates of grants and provides the Finance team with cost forecasts as well as information necessary for monthly closing (commitments and expenses incurred not yet invoiced). Review, with the Finance team, requests for payment, advance and reimbursement of partners as well as supporting documents, and monitor the liquidation of advances paid. Update the grant monitoring table. Ensures monitoring of performance against grant deadlines, budget, objectives and deliverables. Produces monthly reports on the status and results of grants. Ensure effective communication and collaboration with beneficiaries on implementation, reporting, information sharing and business planning. Ensures timely preparation, compliance and submission of grant financial reports in accordance with applicable requirements, supports the resolution of identified variances. Supports the financial team in preparing financial reports.

Other information

Advise the project management on the measures to be taken, including modifications, extensions, terminations or other points requiring a lift, in coordination with the FHI 360 contracts department and the Finance department. Oversee changes to grants, including budget revisions related to new fiscal years, commitment increases and minor adjustments where appropriate. Plan and monitor the closing of grants to meet project deadlines. Coordinates grant audits and helps to quickly resolve findings, documentation requests and corrective actions. Promote and disseminate good compliance practices, verify their ownership by partners. Inform the Project Director and the Finance Director of any identified irregularities. Supervise the work of the Senior Grants Officer and ensure the quality and punctuality of its tasks. Ensures that all project grant documents awarded are filed, saved and updated on Share Point. Ensures regular updating of internal systems (SAT, SMT, etc.). Provides support for audit and internal compliance (OCIA) requests, including grants. Perform any other tasks assigned by the hierarchy to ensure the proper functioning of the office. Knowledge and skills In-depth knowledge of grant management and their entire life cycle. Good knowledge of documentation requirements, internal controls, monitoring, closing and audit readiness. Good knowledge of donor compliance requirements and ability to translate them into practical processes and tools for project teams and beneficiaries. Proven skills in operational coordination with Contr teams

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