IN
L’Institut Pasteur de Guinee recrute un(e) Secrétaire Médical(e)
CDI3 months ago
Job Description
Conakry
CDD
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Automatically translated from French. View the original offer
Main duties
The Institut Pasteur de Guinée (IPGui) is an autonomous Guinean public institution with special status created in September 2015. As part of the "One Health" concept, it is in close interaction with the Ministry of Higher Education, Scientific Research and Innovation, the Ministry of Health and Public Hygiene, the Ministry of Agriculture and Livestock and the Ministry of Environment and Sustainable Development of Guinea. Its vision is to develop reference human and technological capacities for research at the service of population health in Guinea and around the world. IPGui is a member of the Pasteur Institutes International Network (PN for Pasteur Network) which brings together 33 research and public health institutes worldwide. Its main objective is to respond to epidemic emergencies, to participate in surveillance and research on infectious diseases, including zoonoses, to train and support Guinean scientists and finally to provide public health services to the population. To do this, we have research laboratories with international standards and a center for medical biology and vaccination. The scientific organization and support functions are growing rapidly. Joining the IPGui means joining a dynamic, multicultural team committed to scientific and medical innovation. Nature of the positions: Full-time. Type of contract: CDD (6 months renewable and evoluable) Place of assignment: Institut Pasteur de Guinée, Conakry. MAIN POSITION MISSIONS: The medical secretary’s main mission is to welcome, inform and advise patients who are addressing the laboratory or vaccination center. He/She creates patient records and follows them up under the authority of the medical biologist. ADMINISTRATIVE FRAMEWORK Administratively, the Medical Secretary: Enters and invoices the debtors (patients, insurance, etc.). Cash payments and ensure the collection of invoices. Restarts unsolved files and tracks pending files. Manages mail (departure/arrival), time and records. Organizes, updates and tracks databases, dashboards and administrative tracking tools. Provides support to the Medical Biologist in daily administrative management. Participates in the drafting, updating and improvement of quality documents of the secretariat. Proposes improvements in organization and risk management. Declares nonconformities and contributes to continuous improvement. Applies security and confidentiality rules (medical secret). OPERATIONAL AND TECHNICAL RESPONSIBILITIES Welcomes, informs, guides and advises patients. Creates patient records in the computer system according to the prescription. Inform patients about the recommendations of samples. Give the results to patients. Fold and sort the reports. Treats mail related to medical activities. Manages the stock of equipment necessary for the activity of the secretariat. Participates in informing and training staff on the tasks of the secretariat. Report any malfunctions found. Prepares daily billing and monthly statistics related to accounting, in Kalisil software. INTERESTS, CONSTRAINTS AND DIFFICULTS OF THE POST: Rigor and sense of organization Teamwork Autonomy QUALIFICATIONS REQUIRED: Medical secretarial diploma or administrative profile with first experience in medical / laboratory environment. Good knowledge of medical terminology and ideally the nomenclature of biological acts Excellent sense of hospitality (physical and telephone), diplomacy and empathy. Strong sense of confidentiality and respect for professional secrecy.
COMPETENCES
REQUIRED: Excellent oral and written communication in French Good level of English is an asset Strong skills in administrative management and patient reception. Mastery of the Office suite (Word, Excel, Outlook) and ease with digital tools. Interested candidates whose profiles meet the criteria of a position are requested to provide by email only addressed to: with the mention of "the requested position". A letter of motivation addressed to the Director General, and an updated Curriculum Vitae. The IPGUI has put in place a Gender Equality Plan (GEP). It grants equal opportunities H/F and strongly encourages female candidates. Deadline for applications: Sunday, November 1, 2026 at 11:59 pm. Only shortlisted candidates will be called to take a selection test
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