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CONTACT is recruiting an Administrative Assistant - Generic, to be based in Maputo, Mozambique. Duties Reporting to the Manager, the main activities of the job holder are to: ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; to follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc. Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; to attach appropriate files to incoming correspondence requiring replies; to set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point; to assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; to handle stock records, requisition orders and follow up accordingly in SAP Actively participate and follow up on the organization of all required events; to participate in HSE reporting as required; to carry out any other duties that may be assigned to him/her by the line manager; to assist to gather and validates ‘lessons learnt’ from all project team and provides feedback; to keep informed the project management team of matters related to the office spaces; to liaise with other secretaries for ensuring whole consistency of the organization of their work Requisites Bachelor’s Degree in Engineering or equivalent Minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking Advanced experience in database management including MS access, word, project, excel and power point Very Good command of English language (both written and spoken) Fluency in Portuguese will be an advantage Strong coordination and organizational skills Ability to work independently and proactively anticipate constraints Excellent communication and management skills Living in the local area of the job is an advantage Benefits The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development Notes Only shortlisted applicants will be contacted
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