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Automatically translated from French. View the original offer
EXCLUSIVE
BAC Level+3 Deadline: 28 Oct 2018 2026
Job Title: Administrative Assistant Job Category: Strategy and Business Services
Place(s) of assignment: Kinshasa Seniority level: Associate ICS level: ICS 06 Type of contract: ICA – LICA – Support – Regular Contract Level: LICA 6 Publication start date: 14 October 2026 Publication end date: 28 October 2026 Duration: 12 months, renewable subject to satisfactory performance, availability of funds and the needs of the Organization. Enhancement of the position Ensure the proper functioning of offices by supporting customer-focused administration, logistics and services.
UNOPS Regional Office for Africa, based in Nairobi, Kenya, oversees the implementation of more than 250 projects in 40 countries, particularly in fragile and conflict-affected contexts. With a team of more than 1,000 people in five multi-country offices – covering North, West, Central, Eastern and Southern Africa, as well as the Horn of Africa – The Office contributes to national priorities through strategic initiatives in the following areas: climate action, health, infrastructure, peace and security, support for middle-income countries and small island developing States (SIDS). The Regional Office provides strategic leadership, operational support and oversight in key areas such as partnerships, communication, management and monitoring, infrastructure and project management, health and safety, and security. About the country/multi-country office
Since 1999, the Multi-Country Office for Central Africa (CAMCO), based in Kinshasa (DRC), collaborates with UN agencies, international organizations and governments in 15 Central African countries. CAMCO provides fund management, technical assistance and capacity building in key sectors – infrastructure, health, education, governance, public procurement and environmental protection – while working with national and local authorities to ensure local ownership and sustainable impact. Its diversified portfolio covers rural community empowerment, road rehabilitation and peacebuilding in DRC and CAR through disarmament, demobilization and reintegration (DDR) programmes, as well as a wide range of public procurement and human resources services. About the project office Since 1999, UNOPS has been a committed partner in République Democratic Republic of the Congo (DRC), providing fund management, technical support, capacity building and project management services. Working with the government, UN agencies and international partners, UNOPS promotes sustainable development in key sectors such as infrastructure, health, education, governance, public procurement and environmental protection. Purpose of the role The Administrative Assistant provides, and can supervise, the provision of technical and administrative support services for specialized and general processes in administration and logistics, to ensure an efficient and customer-oriented service. It focuses on a quality and results-based approach, ensuring optimal and cost-effective use of office resources. Functions / Expected key results Coordination of administrative services Coordinate individual work areas and guide staff in executing standard office transactions, processes and customer services. Monitor team performance against service agreements and assess customer satisfaction. Implement control mechanisms for designated administrative services. Supervise inventory control, ensuring proper distribution and tracking of stock items and supplies. Review travel authorizations, supporting documents and payment requests. Ensure a designated transactional role within the ERP system. Compile research data and information to support planning of financial resources and administrative budgets. Logistics and asset management Oversee the implementation of logistics systems in accordance with UNOPS procedures. Coordinate and supervise services related to shipments and customs clearance, travel, event management, administrative investigations, transportation, insurance, building/facilities/space management and office supplies. Coordinate procurement and asset management services, including physical verification of inventory. Ensure the timely preparation and submission of periodic inventory reports. Supervise protocol services, including staff registration and obtaining host government authorizations. Liaise with local authorities regarding the authorizations, privileges and immunities of UNOPS staff. Supervise transportation services, ensuring customer service, regular vehicle maintenance, insurance coverage and tracking fuel consumption. Provide prompt reporting and investigation in the event of an accident, damage, loss or theft of vehicle. Supervise external transport providers. Knowledge development and sharing Support the organization, facilitation and delivery of training and learning sessions. Participate in knowledge sharing initiatives and communities of practice (CoPs). Conduct research on administration-related topics and contribute to the preparation of reports, summaries and briefing notes. Skills Communication, data analysis, general administration, inventory management, logistics management, travel management Requirements for education Required: High school diploma (or equivalent) with 6 years of relevant experience OR A bachelor’s degree (or equivalent) in any discipline, with 2 years of relevant experience, is required. Wanted: A globally or nationally recognized professional certificate in administration is desired.
Experience requirements Required: Relevant experience includes work in the areas of administration, logistics or operations. Experience in using collaboration and productivity tools (e.g. MS Office, G-Suite, etc.) and web management systems is required. Wanted: Experience working in multicultural environments or within United Nations system organizations in a developing country is desired. Experience in the field of development
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