Programme Officer

Opportunity description: Job summary

Education / Qualifications

The Program Assistant will support partnership management in Senegal and coordinate the training, mobilization and community engagement activities of the AFIYA program in that country. This role will be essential to the AFIYA project, as it will consist of providing administrative, coordination and structured operational support in order to optimize the implementation of the program in Senegal. By ensuring high-quality documentation, regular reporting and effective communication, this person will contribute significantly to the smooth running of projects and informed strategic decisions. It will actively participate in monitoring program performance, monitor resources and budget, and facilitate compliance and risk management processes.

Responsibilities

Main responsibilities and requirements of the position Programme coordination and support Provide effective coordination and administrative support to ensure smooth program implementation and optimal operational alignment. Fostering strong partnerships with local stakeholders, including NGOs , cooperatives, government entities and training organizations to ensure the effectiveness and sustainability of programs.

Location

Lead the localization and implementation of agri-food development hubs and financial education programs, ensuring their alignment with AFIYA objectives and measurable impact. Work closely with AFIYA functional leaders to support implementation at the national level.

Other information

Support inclusive, evidence-based community engagement campaigns integrated with other AFIYA initiatives to maximize their reach and effectiveness. Provide the main link for information gathered in the field, ensuring that the voice of young women influences programme design, product development and political engagement. Monitor, analyze and report on key performance indicators to demonstrate progress, impact and lessons learned from interventions at the national level. Coordinate and manage the logistical aspects of program workshops, meetings and events at the national level, ensuring efficiency and optimal use of resources. Maintain records and tracking tools for key project milestones to ensure clarity of timelines and deliverables. Documentation and project reports Maintain accurate and complete project documentation and produce timely reports, enabling informed decision-making and effective program communication. Keep project files and documentation organized, accurate and accessible, both digitally and in paper format. Develop accurate and timely national project progress reports, clearly summarizing key activities, achievements, risks and issues. Manage centralized repositories of country programme documentation, ensuring consistency and ease of access for all stakeholders. Track required reporting deadlines and proactively communicate reminders to project team members. Ensure uniform application of AFIYA project documentation standards and templates to all projects. Monitoring, evaluation and learning Support robust national data collection and analysis processes, contributing to evidence-based learning and continuous improvement in program performance

Main duties

Contribute to the collection and compilation of project monitoring data, ensuring the accuracy and timeliness of submissions. Support the preparation and administration of assessment and learning surveys or feedback forms, as required by the Development Impact Team. Coordinate the logistics and documentation of learning and reflection sessions, including note-taking and follow-up actions. Support the compilation of impact stories and case studies on national programs to promote knowledge sharing and organizational learning. Contribute to the updating of monitoring dashboards and monitoring tools to facilitate regular review and analysis of program performance. Risk and compliance management Proactively contribute to the identification and mitigation of project risks and ensure compliance with donor guidelines, thereby preserving program integrity. Regularly update and maintain risk records for each project, ensuring that identified risks are clearly documented, assessed and communicated. Provide administrative support during internal and external audits, ensuring the timely provision of required documents and evidence. Contribute to the review of project-level activities to verify compliance with internal policies, donor agreements and governance standards. Support the preparation of risk and compliance reports highlighting key issues, mitigation measures and status updates for management review. Facilitate the documentation and communication of lessons learned from risk management practices within the division. Resource and budget monitoring Monitor and control budget utilization and resource allocation, to facilitate optimal use of resources and financial transparency in program implementation. Contribute to the monitoring of project expenditures against approved budgets, highlighting variances and preparing baseline financial reports for program managers. Maintain detailed records of consultant engagements, including contractual timelines, deliverables and payment schedules. Provide regular updates to program managers on the status of resource allocation, allowing for proactive adjustments and optimized use of resources. Work closely with finance teams to reconcile budget records, resolve variances and ensure accurate financial tracking. Collaboration of stakeholders and teams Facilitate effective interactions between stakeholders and teams through strong administrative support and clear communication, thus fostering collaboration and effective partnerships. Provide administrative support to maintain up-to-date stakeholder

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]