Bilingual Management Assistant (M/F)

The position Announcement for the recruitment of a bilingual executive assistant

Location

Abidjan Contract type: Salary range: According to the internal grid Date of taking office: As soon as possible Industry: Agri-food Main duty On behalf of its client, an Ivorian company specialized in the production and marketing of flavored popcorn, RMO is looking for a bilingual executive assistant.

Education / Qualifications

Your mission will be to streamline the administration, management of the agenda and the flow of information within the company. You will also ensure the daily interface with external partners in order to facilitate the activities of the General Management. Tasks

• 1. Assistant to the General Management
• Keep and organize the agenda of the General Management: appointments, meetings, travel, reminders and deadlines.
• Prepare meetings and write minutes within 48 hours, with a record of decisions and actions to be taken.
• Follow up on actions and deadlines related to the activities of the Directorate.
• 2. Administrative and documentary management
• Write, format and track letters, internal notes and official documents.
• Organize and maintain physical and digital filing and archiving.
• Monitor administrative and tax deadlines reported by agents and alert the General Management.
• 3. Accounting, HR and administrative monitoring
• Collect, classify and transmit to the accounting firm the accounting documents according to the agreed schedule.
• Ensure administrative follow-up of personnel files related to the HR agent and prepare variable payroll elements.
• Keep the fund of small expenses in accordance with the defined procedure and ensure reliable monitoring of operations.
• Manage routine purchases of supplies and consumables.
• 4. Reception and relations with external interlocutors
• Provide physical and telephone reception.
• Keep records of visits to the workshop.
• Ensure a professional interface with external partners and service providers. You will join an Ivorian company in the process of completing the installation of its production workshop and approaching its opening. This position will allow you to play a central role in the administrative coordination and day-to-day running of the company.

Other information

You will operate in an environment on a human scale, with a diversified scope combining management assistantship, administrative management, HR monitoring, current accounting and reception.

Job overview

For more than 40 years, RMO has supported talents and companies in West Africa: Côte d’Ivoire, Senegal, Mali, Burkina Faso, Togo and Benin. Our recruitment procedures are 100% free for applicants: no fee will be charged at any point in the process.

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