IRC is hiring an Administrative Assistant

EXCLUSIVE

BAC Level Deadline: 28 Oct 2018 2026

• 0 comments IRC is hiring an Administrative Assistant The International Rescue Committee (IRC) responds to the world’s most serious humanitarian crises, helping to restore health, security, education, economic well-being and self-reliance to people devastated by conflict and disaster. Founded in 1933 on the initiative of Albert Einstein, IRC is one of the largest international humanitarian non-governmental organizations (INGOs) in the world.

POSITION: ADMINISTRATIVE ASSISTANT

Location

Location Kinshasa, République Democratic Republic of Congo Deadline: 28 October 2026

JOB DESCRIPTION

Under the supervision of the Operations Manager, the Administrative Assistant ensures the day-to-day administrative functioning of the office. He/She supports the management of mail, hospitality, supplies, archiving and logistical organization of meetings, and provides cross-functional administrative support to the various departments of the office.

Responsibilities

General administrative support Ensure the reception, recording and distribution of incoming and outgoing mail; Format and classify routine letters, notes and administrative documents; Maintain the physical and electronic filing and archiving system of the office; Ensure photocopying, digitization and reproduction of documents as required. Reception and management of visitors Ensure the physical and telephone reception of visitors, partners and service providers; Refer visitors to the relevant services and manage the visit register; Ensure compliance with security procedures related to access to the premises. Organization of meetings and logistical support Organiser of the logistics of internal meetings (room reservation, equipment, refreshments);

Education / Qualifications

Support the organization of internal events (training, workshops, official visits). Management of office supplies Monitor and manage the stock of office supplies and consumables; Forward replenishment requests to the Supply Chain in a timely manner; Maintain a simple inventory of small office equipment. Logistical and administrative support for travel to Kinshasa Reservations and hotel management: support for booking, confirmation and monitoring of accommodation; Management of airport movements: organisation and coordination of transfers between the airport, hotels, offices and other destinations;

Other information

Taxi organization and transportation: reservation and coordination of taxi services and other means of transport necessary for travel; Visa support: assistance in visa application, renewal and monitoring procedures; Management of administrative documents: support in the preparation, monitoring and transmission of administrative documents required for travel and stays at Kinshasa; General assistance to travelers: support and resolution of logistical or administrative difficulties that may survive before, during and after the stay. Other tasks Carry out any other administrative tasks assigned by the Operations Manager, in relation to the needs of the office; Comply with IRC's internal privacy and information security procedures.

Candidate profile

Qualifications and experience required State (secondary) degree at least; a Bac level diploma+2/3 in administration, secretariat or related field is an asset;

Experience

At least 1 to 2 years of experience in a similar administrative function, ideally in the humanitarian sector or an international organization; Good command of common office tools (Word, Excel, e-mail); Good command of French, both written and spoken; knowledge of English is an asset. Required Skills and Qualities Sense of organization, rigor and attention to detail; Discretion and respect for the confidentiality of the information processed; Good interpersonal skills and courtesy in the reception and communication; Ability to manage multiple tasks simultaneously and meet deadlines; A spirit of initiative and the ability to work independently as a team.

PRESENTATION OF THE FILE

Job Application Letter (Maximum 1 page) Updated Curriculum Vitae (Max 3 pages) to be submitted in French with the names, functions, telephone number and e-mail address of at least four professional references including a professional HR reference and a brief explanation of their professional relationship with you. Copies: Diplomas, certificates of services rendered, recommendations only from former employers, an identity document, the jobseeker's card obligatorily issued by the ONEM. Anyone living with a disability must indicate this in the header of their CV in bold.

SUBMISSION OF APPLICATIONS:

From October 13 to October 27, 2026 at midnight. "Applicants are advised that IRC does not require any payment or fees during the entire recruitment process. Any such request must be reported immediately to the following green numbers: 2 and 1because it is contrary to the values and practices of our organization."

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