Responsable Human Resources Desk 3

Responsable Human Resources Desk 3

The HR referrer joins the Desk 3 team and reports directly to the Program Manager, who ensures the hierarchical link, as well as to the Operational HR Manager, who constitutes the functional link. He collaborates with the entire team of the Desk, a multidisciplinary team composed of several business referents (medical, logistics, finance, HR, donors) supervising several countries of intervention. This collaboration aims to provide the best possible support to field teams and build a long-term strategy for each country.

He or she also works with the HR Referents of other Desks, the Recruitment and Pool Monitoring Officers, the Administrative Office team, the Technical Referents of the Management Office. Dakar and the Coordination teams in the countries of intervention for which he is responsible. He assists and advises HR coordinators as well as finance/HR coordinators in the field. This position is therefore multidimensional, with many interlocutors, and requires a great capacity for communication, adaptation and, consequently, a great ease in creating relationships of trust.

Mission and main activities

As a focal point for human resources at the level of the Desk, the HR Referent supports the motivation of the actors in position and their skills to serve the objectives Projects, in an atmosphere of trust and in accordance with our values, in order to guarantee the collective challenge of the quality and development of our operations.

The HR Referent carries out its mission by facilitating, with the Programme Manager and the rest of the desk team as well as pool managers, the dynamic of team composition for the needs of projects. He or she participates in the development of talents by proposing courses, training and objective support, adapted and built with the technical referent pools, pool managers as well as the Training Officer. He or she supports HR Coordinators or HR Managers in guaranteeing the ALIMA administrative and legal framework for human resources management within the countries of intervention. He or she supports Field HR Coordinators in finding solutions to complex HR issues to support projects and ensure that field teams have the means to save lives and better care for the most vulnerable.

Main activities

With the desks and country coordinations, he or she advises team composition, identifies international recruitment needs, monitors employee development and career paths, and supports and accompanies managers at all levels.

With hiring managers, technical pool referents and HR referents, he or she co-identifies the people to fill the positions defined internally (placement) or externally (recruitment) using the appropriate supports (meeting pools, tests, interviews, references ...), within the time limit and with the objective of an optimal team composition.

He or she supports and accompanies throughout the work of HR Coordinators (CORH) and HR teams in countries, helps in the follow-up of the objectives defined by the HR Coordinators Manager, and provides technical support on all human resources management issues: recruitment policy, staff monitoring (balance sheet, training, disciplinary procedures...), talent identification, skills development, mobility, evolution, team composition, function grid and salaries.

With the HR Coordinators (CORH), directly during country openings, when projects are opened and closed, he or she ensures that HR policies, the Charter and other ALIMA framework policies are implemented in accordance with the legal framework specific to each country.

He or she provides expertise and support on the use of HR tools, mainly Homer, Odoo and other national and international personnel tracking files.

In collaboration with the Finance Desk, other members of the Desk and country coordination teams, he or she ensures operational HR monitoring of budgets and proposals for financing intervention missions, ensuring their consistency with operational needs, staffing and available resources.

He or she participates in the definition of HR policies with the HR Director and intervenes on cross-cutting topics: active recruitment strategy, route management, training, HRIS, improvement of tools and procedures.

He or she ensures the completeness, promptness and relevance of the HR information and data collected by the sites, and consolidates them at the desk level.

Implementation of preventive measures against abuse of power, gender and sexual violence

He or she supports the development of diagnostics on the countries of intervention and the development of an action plan that will be reviewed regularly. He or she organizes, with the support of the referent at headquarters, and participates in trainings and awareness sessions. He or she ensures that the members of his or her team follow the training and awareness sessions and apply the standards related to the prevention of abuse. He or she participates, on request, in the management of incidents. He or she helps to create and maintain a nurturing and protective environment.

Training and experiences

Bachelor or Master in Human Resource Management or any other equivalent degree. Experience of at least two years in a coordinating position within an international NGO, ideally humanitarian, with a significant HR component (more than 200 staff). Experience with emergency humanitarian medical projects is an asset. Experience in recruitment and follow-up of the courses is desired.

Qualities and skills sought

Curiosity for ALIMA projects and activities. Proactivity and responsiveness. Ability to prioritize and work under pressure. Capacity for analysis and critical thinking. Sense of organization, rigor and autonomy. Excellent relationship with active listening ability. Ability to adapt, diplomacy and negotiation. Control of the recruitment process. Editorial qualities. Excellent computer knowledge (Word, Excel...), Google suites, etc. Good knowledge of HR management software HOMERE and Odoo. Training and support skills.

Languages

Fluency in French and English (read, written, spoken) is mandatory.

Conditions

Duration of the contract: Contract with indefinite duration (CDI) under Senegalese law with a trial period of 3 months renewable once, i.e. 6 months maximum.

Location

Place of employment: Dakar, with frequent travel (about 30% of the time) on the countries of intervention. Posting: asap. Salary: according to the ALIMA grid in force.

Other benefits

Travel costs between the country of origin and the country of base (Senegal). 2.75 days of paid vacation per month and a system of travel payback days. One return trip per year to the country of residence supported for the employee and his/her beneficiaries, and a second return trip per year for the employee. Premium for installation Dakar depending on the family composition (3,000 to 5,000) €). Support of tuition fees for dependent children, within the framework of the ALIMA policy and ceilings in force. Supplementary health coverage and evacuation provided by ALIMA for the employee and his/her beneficiaries.

Documents to be sent

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