Contract Accounts Clerk Role at Precision Recruitment

Responsabilités

Temporary Accounts Clerk Position – 3 Month Assignment Overview I am actively seeking qualified candidates to fill an open position within our organization. A three-month temporary position is available at a prominent global agricultural organization based in Zambia. for an Sales & Accounts Clerk – Invoicing & Order Processing This role involves managing sales orders and ensuring accurate invoicing processes, with responsibility for processing orders, verifying documentation, and maintaining meticulous financial records. The ideal candidate will have prior experience in accounts payable/receivable, strong attention to detail, and proficiency in accounting software, such as QuickBooks or SAP. Key duties include generating invoices, reconciling transactions, and supporting month-end financial reporting. Effective communication and organizational skills are essential to collaborate with internal teams and external clients while adhering to compliance and audit requirements. . This position is designed to assist the Finance team in addressing an administrative backlog of pending vendor invoices, focusing on tasks such as invoice processing, securing supporting documentation, and utilizing the SAP financial system. Contract: Short-term fixed-term contract Duration: 3 months Start: Immediate Location: Lusaka Key Responsibilities Review and manage all pending vendor invoices requiring processing to ensure timely payment and accurate financial records. Collaborate with internal teams, vendors, and other relevant parties to secure outstanding invoices, purchase orders, goods receipt details, approvals, and supporting documentation. To ensure the completion of invoice processing, follow up on any outstanding information required. Review supporting documentation and invoices to ensure they are complete and accurate. Accurately and promptly capture and process vendor invoices that have been approved. SAP . Verify that suppliers’ invoices align with corresponding purchase orders, goods receipts, and any relevant supporting documentation. Review any inconsistencies or gaps in the data and promptly elevate these issues to the appropriate team for corrective action. Maintain a precise log of invoices categorized by their status—received, processed, pending, or awaiting additional details. Professional Rewrite: Provide support in the reconciliation and processing of outstanding vendor invoices and Goods Receipts Not Invoiced (GNI) items. Assist the Finance team by performing invoice reconciliations and addressing related inquiries. Responsibilities include ensuring the meticulous organization and maintenance of invoice documentation in both electronic and physical formats. Deliver consistent updates regarding the status of the invoice backlog reduction efforts. Requirements Secondary School Certificate at Grade 12 level. A qualification in Accounting, Finance, Business Administration, or a comparable discipline—such as a Certificate or Diploma—would be considered beneficial. A Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related discipline is preferred. Previous experience in Process invoices, manage accounts payable functions, oversee finance administration tasks, or handle general accounting administration duties. . Professional experience utilizing an Enterprise Resource Planning (ERP) system is required. SAP experience strongly preferred . Good working knowledge of Microsoft Office Suite proficiency, specifically in Excel and Outlook, is essential for this role. Candidates must possess solid skills in creating, managing, and analyzing spreadsheets, as well as proficiently handling email correspondence and scheduling through Outlook. . Demonstrates exceptional proficiency in administrative operations and organizational management. Demonstrates a high degree of precision and meticulousness in all tasks undertaken. Demonstrates strong organizational skills to process a large volume of transactions efficiently and methodically while maintaining accuracy and attention to detail. Effective interpersonal and follow-up abilities, coupled with clear and consistent communication skills, are essential. Proactively identifies gaps in information and secures necessary documentation without prompting. Strong proficiency in effectively prioritizing tasks and consistently meeting deadlines in a timely manner. Possesses a foundational knowledge of vendor invoices, purchase orders, goods receipts, and invoice matching processes. Maintains strict confidentiality when handling sensitive financial data. Seeking a results-driven professional who employs a practical and solution-focused methodology while actively collaborating with teams to achieve shared objectives. Core Objectives of the Role: The primary aim of this position is to deliver exceptional results in the specified area of responsibility, ensuring alignment with organizational goals and strategic priorities. The role requires a thorough understanding of the key deliverables and a commitment to maintaining high standards of performance throughout the assignment. Success will be measured by the ability to achieve measurable outcomes while adhering to established timelines and resource constraints. The main goal is to provide support to the Finance team. Review and process all pending vendor invoices to eliminate and resolve the existing backlog efficiently. The incumbent will be responsible for the precise processing of invoices through SAP, gathering necessary supporting documentation, and reducing aged vendor invoices and GNI items. If you are immediately available If your professional background corresponds with the outlined prerequisites, kindly submit your application materials for consideration. Here’s a professional version of your paragraph:

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