Senior Procurement Specialist at Precision Recruitment

Overview We are recruiting! Our client, based in Kitwe, is actively seeking a skilled Procurement Officer to fill a critical role within their manufacturing team. For further details or to submit your application, kindly utilize the link provided below. Procurement Officer JOB OVERVIEW To procure high-quality goods and services promptly and cost-effectively, thereby ensuring uninterrupted plant operations. JOB ACCOUNTABILITIES/TASKS Accountabilities/Tasks Ensures all approved purchase requisitions submitted by departments are processed in strict compliance with established procedures to fulfill operational needs. Prepares and dispatches inquiries to obtain quotations from suppliers for all approved purchase requisitions. Evaluates bids submitted by domestic and international suppliers, determining the optimal choice based on value-for-money criteria. Drafts standardized contracts and service level agreements to safeguard the company’s interests when engaging with suppliers. Enhance sourcing strategies within the supply chain by identifying and securing more advantageous material and service providers. Ensures timely and effective communication of purchase orders and delivery dates to internal stakeholders, including heads of department and the stores’ controller, for strategic planning and to prevent stock shortages. Achieves optimal cost efficiency by negotiating favorable terms while maintaining the timely progression of procurement activities. Ensures full adherence to all statutory and regulatory obligations pertaining to production operations, thereby safeguarding the company’s brand integrity. Ensures that supplier payments are processed promptly by proactively following up with the finance department to verify and expedite transactions. Performs annual assessments of the performance of all currently engaged local suppliers and contractors to pinpoint performance deficiencies and propose corrective measures. Core Responsibilities and Key Performance Indicators The role encompasses critical performance areas that will be evaluated to measure success. Key performance indicators will include measurable objectives such as project completion rates, efficiency improvements, and adherence to deadlines. Additionally, the position requires consistent delivery of high-quality work, proactive problem-solving, and effective collaboration with cross-functional teams. Employees will be assessed based on their ability to meet predefined targets, contribute to organizational goals, and maintain a strong commitment to excellence in all assigned tasks. Performance Objectives and Success Metrics The role encompasses well-defined performance areas and measurable targets to evaluate effectiveness. Clear objectives and quantifiable indicators will be used to assess accomplishments and contributions. Regular reviews will track progress against these benchmarks to ensure alignment with organizational goals. Performance expectations will be communicated transparently to support accountability and continuous improvement. ) On-time delivery performance will be evaluated based on the ratio of successful, punctual deliveries to the total number of shipments dispatched by each key supplier. Cycle Time is determined by calculating the duration between the placement of a purchase order and the submission of a requisition. Paragraph: The duration between order placement and product delivery, measured as the lead time, is a critical metric for evaluating supplier performance and operational efficiency. Quantity of rejected items divided by the total quantity of items ordered. Inventory Risk represents the financial loss incurred from obsolescence relative to the total inventory value. Actual purchasing price – lowest price quoted. RESPONSIBILITIES & DECISION-MAKING AUTHORITY Responsibilities: Reporting performance according KPIs. Effectively assigns tasks to others and ensures accountability through diligent supervision of delegated responsibilities. Training and Education of subordinates. Cost-Consciousness. Confidentiality of information Level of Decision-Making Authority To assess the performance of subordinate staff members We are seeking innovative approaches to enhance and redefine existing business practices. Scrutinizes procurement documents received Allocates resources to subordinate departments or teams based on sectional needs. Approves permissions for subordinates PERSON SPECIFICATION Education: Grade 12 Qualification: Hold a recognized advanced diploma or degree in Purchasing & Supply, or possess an equivalent qualification from an accredited institution. Training Requirement: AX Systems (Procurement Module) Skills/Abilities: Proficiency in collaborating within diverse cultural settings is required. Good communication skills. Knowledge of conducting tenders Ability to meet deadlines Demonstrate sound work ethics Work Experience: Work Experience: 3 years Professional experience of five years in a relevant field is required for this position. Managerial experience of three years is required for this role. Knowledge: Computer: Acquire proficiency in the AX System, specifically within the procurement and stores module. Professional: Affiliated with the Zambia Institute of Purchasing and Supply (ZIPS) or holding a Chartered Institute of Procurement & Supply (CAPS) qualification. Others Here’s a professional version of your paragraph while preserving all original content: Key Qualifications and Professional Attributes Required: Candidates must demonstrate a combination of technical proficiency, interpersonal skills, and professional attributes essential for success in this role. The ideal applicant will possess strong analytical capabilities, meticulous attention to detail, and the ability to work both independently and collaboratively within a team environment. Additionally, proficiency in [specific software/tools, if applicable] and adherence to industry standards are mandatory. Excellent communication skills, both written and verbal, are required to effectively convey complex information to diverse stakeholders. Candidates should also exhibit adaptability, problem-solving acumen, and a commitment to continuous learning to stay abreast of evolving industry trends. Prior experience in [relevant field/industry] is preferred, along with relevant certifications or qualifications where applicable. Investigative and analytical skills WORK RELATIONSHIPS Internally (80%): Collaborates seamlessly with every department to ensure the timely acquisition of all necessary items and services essential for fulfilling operational needs. Externally (20%): Collaborates with ERA, suppliers, and other governmental representatives are responsible for ensuring adherence to all legislative mandates pertinent to our operational activities. (2) meet suppliers’ terms. Candidates must secure their ZARA certification, issued by the Zambia Qualifications Authority (ZARA), as a mandatory prerequisite for consideration. ” Sharing is caring—kindly utilize the icons provided below to disseminate this information.

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