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Job Description
INTERNAL/EXTERNAL
VACANCY ANNOUNCEMENT
Admin/Logistics Officer Jhpiego is an international, non-profit health organization affiliated with Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development (both Pre-service and in-service), family planning, malaria, and IPC/WASH. We are currently looking for a suitable candidate to fill the following position: Position: Admin/Logistics Officer Dept/Project: Operations Reports to: Senior Admin/ Fleet & Logistics Officer
SUMMARY JOB DESCRIPTION:
The Administrative and Logistics Officer under the supervision of Sr. Admin/Fleet and Logistics Officer, is responsible for the operations of the Jhpiego Sierra Leone country office and field offices with respect to office facilities maintenance (including utilities), inventory management and contractual services, such as cleaning, security. Responsible for Jhpiego Sierra Leone office logistical operations including management of commodities, supporting outreach services, and warehousing/store management.
RESPONSIBILITIES
Office Management Support the Sr-Admin Fleet and Logistics officer to secure office environment, including oversight of all security systems. Ensuring the office’s high standard of cleanliness is always maintained with a focus on common areas (reception, hallways, office compound, and lavatories). Support in planned staff seating chart and facilitating office relocation. Assisting in lease negotiations for Jhpiego Office and liaising with the main Country Office on these matters. Ensuring staff adhere to a printer and photocopier usage policy. Ensure office safety and security standards are met in line with the safety and security manual Store and warehousing management: Maintain and regularly monitor office stores, ensuring that proper order quantities and re-order points are established; Ensure the consistent supply of essential commodities to avoid interruption in services. Internal Order Requests when supplies levels reach pre-determined re-order points. Coordinates delivery of supplies and materials to sites. Ensure that files are completed with the appropriate Goods Received / Services Rendered Note. Work with program staff and headquarters procurement and inventory managers to develop an office inventory management plan. Track and manage in-flow and distribution of materials, equipment, and supplies. Oversee and manage inventory and storage spaces, including temperature-controlled storage spaces. Ensure delivery and pick-up/receipt of supplies as needed, occasionally outside of business hours. Ensure adequate security measures for office and warehouse premises, including liaising with security providers to ensure adequate security controls are in place. Provides monthly and quarterly reports to stakeholders related to stores and usage. Logistics & Facilities and Maintenance: Facilitate logistic requirement needs for the office (including maintenance and repairs) and where necessary support expatriates in logistic needs for their housing. Second point of
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