Project Coordinator – CREATE Program

Responsabilités

The CREATE Program is currently seeking a Project Assistant to provide comprehensive administrative and operational support. This role involves coordinating project activities, managing documentation, and facilitating communication among stakeholders. Key responsibilities include organizing meetings, maintaining project records, and assisting with budget tracking. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office (particularly Excel and Word), and the ability to multitask effectively in a dynamic environment. Experience in project coordination or a related field is preferred, along with excellent written and verbal communication abilities. A proactive approach to problem-solving and a keen attention to detail are essential for success in this position. The International Trade Centre seeks a highly motivated candidate to join its dynamic team, responsible for fostering global trade development and supporting businesses in accessing international markets. The ideal candidate will possess a minimum of five years of relevant experience in trade promotion, international business, or a related field, along with a proven ability to analyze trade policies and market trends. Proficiency in English is mandatory, and fluency in French or Spanish is strongly preferred. The role involves collaborating with governments, private sector stakeholders, and international organizations to design and implement trade-related programs, as well as conducting research to identify new market opportunities. Additionally, the candidate will be expected to prepare detailed reports, deliver presentations, and provide strategic recommendations to enhance trade competitiveness. A master’s degree in international trade, economics, business administration, or a related discipline is required, and prior work in a multilateral or development organization would be an asset. We seek a seasoned Professional Services expert to deliver strategic guidance and solutions to our clients. The ideal candidate will possess a proven track record in consulting, implementation, and customer success within enterprise environments. Responsibilities include designing tailored solutions, leading client engagements, and ensuring seamless project execution from inception to completion. Proficiency in industry-specific methodologies, strong communication skills, and the ability to build long-term client relationships are essential. Additionally, the role requires expertise in identifying growth opportunities and driving customer satisfaction while adhering to best practices and organizational standards. Admin and office management, business operations, and transportation and logistics roles encompass a wide range of responsibilities to ensure organizational efficiency. These positions may require proficiency in administrative tasks, such as scheduling, record-keeping, and communication, as well as operational oversight, including process optimization and resource allocation. Transportation and logistics roles typically involve coordinating shipments, managing supply chains, and ensuring timely delivery of goods or services. Candidates for these roles should demonstrate strong organizational skills, attention to detail, and the ability to work under pressure in dynamic environments. Description The International Trade Centre (ITC) is seeking a Project Assistant for the CREATE Program to deliver administrative support for project implementation, reporting directly to the Program Operations Lead and ultimately to the Project Manager. Oversee and execute a comprehensive range of duties and obligations, which include managing [specific tasks], coordinating [key processes], and ensuring adherence to [company standards]. Collaborate with cross-functional teams to [specific collaboration goal], while maintaining a strong focus on [core objective]. Monitor progress and performance to identify areas for improvement, and implement strategic solutions to enhance efficiency and productivity. Maintain accurate records and documentation, ensuring compliance with regulatory requirements and organizational policies. Stay updated on industry trends and best practices to contribute innovative ideas and drive continuous improvement. Provide comprehensive logistical support for meetings, events, and training sessions by coordinating venue arrangements, managing setup procedures, securing necessary clearances, handling participant registrations, and liaising with hotels and external service providers to guarantee the seamless execution of all required services.

• Facilitate procurement activities by drafting Terms of Reference (Tors), evaluating potential vendors, soliciting and analyzing quotations and invoices, and managing vendor communications to ensure timely delivery of goods and services. Provide comprehensive administrative assistance, encompassing duties such as organizing and filing documents, compiling registration lists, drafting meeting minutes, handling correspondence, and ensuring timely dispatch of documents.

Facilitate seamless collaboration with partners by managing meeting schedules, sending reminders, conducting follow-ups, and monitoring attendance to ensure project activities stay on track. Provide assistance to ITC personnel and consultants in executing project trainings by maintaining the preparedness of training resources, coordinating necessary field visits, and overseeing the dissemination and retrieval of training evaluation forms. Facilitate knowledge management by systematically gathering, structuring, and archiving project documentation in accordance with established project protocols. Prepare activity-related documentation, such as meeting notes, attendance records, and event reports, as part of your role. Provide comprehensive administrative support to the project office by addressing stakeholder and beneficiary questions, facilitating project team operations, and ensuring meticulous organization of documentation. Provide assistance with the retirement processes and preparation of documentation for the Memorandum of Understanding (You). Assist with the compilation and organization of Daily Subsistence Allowance (DSA) participant rosters to ensure accurate and timely processing. Execute various administrative tasks and special projects as directed by the project team, ensuring all responsibilities are fulfilled in a timely and efficient manner. The consultant must ensure they have secured all necessary intellectual property rights permissions to fulfill their obligations under this consultancy agreement, as well as to facilitate any subsequent dissemination of the work by ITC in any format. Documentary evidence must be provided to ITC. If any license fees apply for the use of third-party copyrighted materials, the consultant is required to obtain prior written authorization from ITC. ITC is committed to fostering a diverse, inclusive, and equitable workforce that upholds gender equality and gender parity. It embraces qualified candidates of all genders, including individuals with disabilities, ensuring fair and unbiased consideration free from any form of discrimination or prejudice. Seeking a candidate with a robust academic background in a relevant field, complemented by a minimum of three years of hands-on experience in a comparable role. The ideal applicant must demonstrate proficiency in industry-standard software, excellent analytical abilities, and strong communication skills for effective collaboration. A proven track record of delivering measurable results, adherence to deadlines, and a commitment to continuous professional development are essential. Prior experience in project management or leadership is highly advantageous, as is familiarity with current industry trends and best practices. Earned a high school diploma or its equivalent as a foundational educational requirement. A bachelor’s degree in business administration, commerce, economics, or a related field is highly advantageous. A minimum of three years of professional experience in administrative support, event logistics management, and coordination is required. Experience with international development agencies, NGOs, or UN initiatives in Uganda or neighboring areas is highly desirable. Demonstrates a strong track record in coordinating meetings, facilitating training sessions, leading workshops, and managing stakeholder events. Experienced in preparing comprehensive meeting records, with a proven ability to meticulously document critical discussions, finalized decisions, and assigned action items, then distilling this information into concise, organized minutes for prompt distribution to all pertinent stakeholders. Proficiency in procurement procedures, including soliciting quotes, inspecting invoices, and compiling necessary documentation, would be advantageous. We are seeking a highly motivated individual to join our team, requiring strong interpersonal abilities and a keen eye for detail. The ideal candidate will possess excellent communication skills, both written and verbal, along with the capacity to collaborate effectively within a dynamic environment. Proficiency in [specific software/tools, e.g., Microsoft Office Suite, data analysis tools] is essential, as is the ability to manage multiple tasks efficiently while adhering to strict deadlines. Prior experience in [relevant industry/role, if applicable] is preferred, along with a proven track record of delivering high-quality results. The successful applicant will be responsible for [key responsibility 1], [key responsibility 2], and maintaining a high standard of professionalism in all interactions. A commitment to continuous learning and adaptability to evolving industry trends is also required. Demonstrates strong collaboration skills to effectively engage and expand relationships with diverse partners and key stakeholders. Demonstrates a strong drive and unwavering dedication to the project’s objectives and expected outcomes. Proficient in utilizing Microsoft Office applications, with a particular emphasis on Word and Excel.

• Exceptional proficiency in both spoken and written English Languages

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