Professional Administrative Coordinator

About the Role The Administrative Assistant This role offers extensive administrative support throughout the organization, encompassing the coordination of office operations, the maintenance of records and filing systems, the drafting of correspondence and reports, and the management of office supplies. Additionally, the position will assist with procurement and logistics activities, arrange meetings and travel plans, handle incoming communications, and provide support for facilities and asset management. The role will also aid Human Resources with standard administrative tasks, ensure precise record-keeping, and serve as a liaison with vendors and service providers. Furthermore, the position will help enhance administrative processes and office efficiency. Candidates must demonstrate exceptional organizational abilities, meticulous attention to detail, strong communication skills, sound judgment, and the capacity to prioritize tasks effectively in a dynamic work environment. Key Responsibilities Deliver comprehensive administrative and clerical support to executive leadership and multiple departments on an ongoing basis. Ensure the office operates in a highly organized, professional, and efficient manner at all times. Draft professional correspondence, reports, presentations, meeting minutes, and related business documents. Oversee the handling of all incoming and outgoing correspondence, including emails, telephone communications, courier services, and general office communications. Responsible for organizing and managing meetings, appointments, travel plans, accommodations, and conference-related logistics. Maintain precise physical and digital filing systems while safeguarding confidentiality and adhering to proper record retention protocols. Provide support in the management and upkeep of company databases, employee files, and administrative records. Oversee inventory management of office supplies and consumables, coordinating procurement requests to maintain seamless office functionality. Facilitate procurement operations by managing purchase requisitions, coordinating vendor communications, and maintaining accurate invoice documentation. Maintain active communication and coordination with suppliers, contractors, and service providers to ensure efficient fulfillment of administrative and office-related needs. Professional Rewriting: The role involves overseeing office facilities management, which includes organizing maintenance tasks, repairs, utility services, cleaning operations, and office equipment functionality. Maintain comprehensive records of company assets, including office equipment, furniture, and vehicle usage, as deemed appropriate. Human Resources will be supported in managing onboarding documentation, maintaining accurate attendance records, administering leave requests, and organizing employee files. Provide support in the coordination and execution of various company gatherings, including meetings, workshops, training sessions, and corporate events. Draft standard administrative reports and oversee the organization and upkeep of all departmental records. Verify adherence to established company administrative policies and procedures. Maintain strict confidentiality and adhere to professional standards when handling sensitive information. Assess and implement enhancements to streamline administrative workflows and elevate overall office productivity. Execute any additional responsibilities as directed by Management. Requirements & Qualifications A Bachelor’s Degree in Business Administration, Public Administration, Office Management, Commerce, or a closely related discipline is required. An additional qualification in Office Administration or Administrative Management is highly desirable. A minimum of two to five years of practical experience in administrative support or office-related roles is required. Professional Experience in mining, construction, infrastructure, manufacturing, or related fields will be considered advantageous. Professional candidates will possess a proven track record in document control, administrative operations, travel logistics coordination, procurement assistance, and records maintenance. Mode of Application Mode of Application Interested candidates MUST apply online only through the official Mayiko Infrastructure website: [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] All submissions must be completed online; no emails, physical applications, or manual submissions will be considered. ABOUT MAYIKO INFRASTRUCTURE LIMITED Mayiko Infrastructure Limited We are a leading global mining corporation focused on the extraction and refinement of manganese—including its oxides and permalloys—as well as the management of inventories for additional base metals. Our operations span multiple countries, with a strong presence in the UAE and India, and we are distinguished by our proficiency in technical, engineering, construction, and operational fields. Through these capabilities, we design, develop, and oversee sophisticated mining and mineral processing facilities worldwide. We prioritize generating significant value for our investors, employees, and the communities in which we operate. As an equal-opportunity employer, we welcome applications from all qualified candidates, regardless of gender, race, or disability.