HR and Admin Technical Assistant DR Congo Mahagi

The Norwegian Refugee Council (NRC) is recruiting a HR and Admin Technical Assistant for its sub-office in Mahagi, République Democratic Republic of Congo.

Background

The purpose of the HR/Admin Technical Assistant position is to support the Administration and Human Resources Department in the day-to-day implementation of administrative/HR activities within the NRC Sub-Office in Mahagi. The incumbent works in accordance with NRC policies, tools, manuals and guidelines, assists in the implementation of the Administrative function according to the mission action plan, and in collaboration with the HR/Admin Officer, ensures the correct archiving of administrative documents in hard copy and electronically on spinning tree in compliance with the ranking model set up.

Duties

The HR and Admin Technical Assistant is mature in his/her work, proposes ideas to promote the improvement of the administrative/HR function in the Mahagi Sub-Office, and contributes to the good management of administrative/HR activities in the Mahagi Sub-Office. He/she is responsible for receiving and sending internal/external mail at the Mahagi Sub-Office, ensuring the distribution of received mail and maintaining a tracking record. He/she is responsible for the archiving (hard and electronic) of all administrative documents (leases, medical agreements and other contracts related to administrative activities) as well as the archiving (hard and electronic) of all invoices of partners and proofs of payment relating thereto. He/she is the focal point for relations with the CNSS (enrolment, payment of contributions, etc.). He/she provides support in the process of recruiting occasional workers (publication, collection of files, organization of written tests and interviews). He/she forms the file of each new employee upon entry and ensures that all documents are available and complete according to the NRC checklist. He/she reassures that each new Mahagi employee has signed a Job Description jointly with his/her supervisor and that there is a well-classified copy in his/her file. He/she maintains and updates on a permanent basis the personnel files of the Mahagi Sub-Office. He/she ensures that the hard and electronic archiving on filing tree of the employee cycle records (from entry to exit) of the Mahagi Sub-Office is done well. He/she keeps track of the movements on a monthly basis (annual leave, holidays) and transmits the updated tracker to the HR/Admin Officer for verification. He/she ensures a good documentation / classification in hard and electronic copies of declarations and proofs of payments. He/she shall have the staff of the Mahagi Sub-Office sign the pay slips at the end of each month and archive them in accordance with the instructions given. He/she updates and tracks the timesheets of the national staff of the Mahagi Sub-Office. He/she reports regularly to his/her hierarchy on his/her activities in order to obtain his/her support when necessary. He/she performs all other tasks assigned by his/her supervisor.

Candidate profile

Êhold a university degree in law, finance, accounting, economics, business management and administration, or relevant discipline. Professional skills are the skills, knowledge and experiences that are essential to ensure a good performance: deadlines compliance skills, ability to write clear and concise reports, mastery of the Office package (Word, PowerPoint, Excel, Outlook) as well as other tools for analysis and data processing, good command of travel management and bases/accommodations, proficiency in both written and oral French.

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