Project Management Support - Senior Associate

Project Management Support - Senior Associate | UNOPS - United Nations Office for Project Services

Project Management Support - Senior Associate

UNOPS - United Nations Office for Project Services Curitiba, Brasília, Sao Paulo, Belem, Rio de Janeiro, Belo Horizonte, Salvador National ICS 07 level Speaks English, Portuguese, Spanish

Application deadline: March 22, 2026

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Summary by Impactpool

The Project Management Support Senior Associate role involves providing technical, administrative, and logistical support to ensure efficient project operations. The incumbent will coordinate day-to-day project management processes, ensuring compliance with UNOPS standards. This position is focused on stakeholder engagement and aims to support timely project implementation across various infrastructure and humanitarian projects in Brazil. The role requires collaboration with partners and internal teams to enhance project delivery and operational excellence.

Candidate Requirements:

Bachelor's degree or equivalent with 3 years of relevant experience

Secondary school with 7 years of relevant experience

Proficiency in collaboration tools (e.g., MS Office, G-Suite)

Experience in project management or related areas

Fluent in Portuguese, intermediate in English and Spanish

Experience in multicultural environments or UN organizations is desirable

General Information

Position Title

Project Management Support - Senior Associate

Job Category

Project

Duty Station(s)

Belem, Belo Horizonte, Brasilia, Curitiba, Rio de Janeiro, Salvador, Sao Luis, Sao Paulo

Seniority Level

Associate

ICS Level

ICS 07

Contract Type

ICA - LICA - Support - Regular

Contract Level

LICA 7

Posting Start Date

24-Feb-2026

Posting End Date

22-Mar-2026

Duration

Ongoing (duração de acordo com as necessidades do projeto e a disponibilidade de fundos)

Job Highlight

PT - Standar TDR Clasificado

Esta vaga tem como objetivo identificar um grupo de candidatos a Project Management Support Senior Associate para projetos existentes e futuros no Brasil.

PORTFÓLIO ATUAL: O portfólio do Brasil atualmente implementa 17 projetos – 13 projetos de infraestrutura que variam de baixa, média e alta complexidade, bem como 4 projetos que gerenciam logística para ajuda humanitária, iniciativas de desenvolvimento social e parcerias público-privadas. Os projetos existentes incluem a prestação de apoio ao Fundo Nacional de Desenvolvimento da Educação na finalização da construção de escolas para comunidades indígenas e tradicionais; a gestão da implementação da compensação por dano moral coletivo para bairros afetados por subsidência de mineração em Maceió; o apoio ao Ministério das Cidades na elaboração de 120 planos municipais de redução de risco de desastres (apenas consultoria); e a conclusão da Etapa 1 do Campus da Universidade Federal da Integração Latino-Americana (UNILA) em Foz do Iguaçu; entre outros. Esses projetos, e outros semelhantes no pipeline, são implementados em estreita colaboração com o doador e/ou beneficiários, e variam em complexidade, escopo e valor, de US$ 4 milhões a US$ 150 milhões.

PIPELINE – INSTALAÇÕES INSTITUCIONAIS: O pipeline atual inclui oportunidades para gerenciar o design e/ou a construção e supervisão de instalações institucionais — como edifícios de escritórios públicos, hospital, museu, escolas e projetos de água e saneamento — localizadas em Brasília, Foz do Iguaçu, São Paulo, Pará e outras localidades em todo o Brasil.

Apoiar o sucesso dos projetos por meio de suporte contínuo e excelência operacional.

EN - Standar TDR Clasificado

This vacancy aims to identify a pool of Project Management Support Senior Associate candidates for existing and future projects in Brazil.

CURRENT PORTFOLIO: The Brazil portfolio currently implements 17 projects - 13 infrastructure projects ranging from low, medium and high complexity, as well as 4 projects that manage logistics for humanitarian aid, social development initiatives, and private-public partnerships. Existing projects include the provision of support to the National Education Development Fund in finalizing the construction of schools for indigenous and traditional communities; Managing the implementation of collective moral damage compensation for neighborhoods affected by mining subsidence in Maceio, supporting the Ministry of Cities in preparing 120 municipal disaster risk reduction plans(advisory only); and concluding Stage 1 of the Campus of the Federal University for Latin American Integration (UNILA) in Foz do Iguaçu; among others. These Projects, and others similar in pipeline, are implemented in close collaboration with the donor and/or beneficiaries, and range in complexity, scope and price from $4 million to $150 million.

PIPELINE - INSTITUTIONAL FACILITIES: The current pipeline includes opportunities to manage the design, and/or construction and supervision of institutional facilities—such as public office buildings, hospital, museum, schools, and water and sanitation projects —located in Brasília, Foz do Iguaçu, São Paulo, Pará, and other locations across Brazil.

Supporting project success through seamless support and operational excellence.

About the Region

In Latin America and the Caribbean, UNOPS operates across 23 countries, delivering high-impact solutions that drive sustainable development. UNOPS focuses on building and improving resilient infrastructure—including roads, bridges, public facilities, sanitation systems, and housing—to enhance quality of life and foster inclusive growth. UNOPS also supports public health by procuring essential medicines and medical equipment, ensuring broader access to healthcare services. By strengthening institutional capacities, UNOPS promotes transparent, efficient, and equitable public management. As a trusted partner to governments and development stakeholders, UNOPS aligns its interventions with national priorities, helping countries advance the Sustainable Development Goals through practical, results-driven support.

About the Country/Multi-Country Office

Based in Brazil, the UNOPS Southern Cone Multi-Country Office (SCMCO) also oversees operations in Argentina, Paraguay, and Uruguay, supporting national priorities and development goals across the subregion. In Argentina, UNOPS strengthens public institutions by providing technical assistance in planning, procurement, and oversight of infrastructure projects—particularly in public buildings—and building capacity in public procurement, with a focus on technological innovation. In Brazil, where UNOPS has operated since 2012, the office collaborates with UN agencies, financial institutions, and government bodies at all levels to deliver services in health, education, urbanization, social rehabilitation, PPPs, and institutional strengthening. UNOPS has played a key role in responding to the COVID-19 pandemic and currently manages 17 active projects across the country. Its work emphasizes transparency, operational efficiency, and results-driven management while aligning with the strategic and operational needs of its partners. Across the Southern Cone, UNOPS promotes sustainable development by enhancing national capabilities and supporting the delivery of high-impact, inclusive infrastructure.

Job Specific Context

PT  -  Standar TDR Clasificado

O UNOPS Brasil é parte integrante do Escritório Multipaís do Cone Sul e da estrutura de gestão regional da América Latina e do Caribe. No Brasil, o UNOPS apoia infraestrutura (saúde, estado de direito, urbano, educação), aquisições em saúde, parcerias público-privadas, logística para ajuda humanitária brasileira e desenvolvimento social.

O UNOPS Brasil é responsável por gerenciar os riscos estratégicos e operacionais associados ao portfólio de projetos no país, desenvolvendo e entregando serviços custo-efetivos que contribuem para os resultados sustentáveis para os parceiros e para os resultados de gestão do UNOPS.

EN-  Standar TDR Clasificado

UNOPS Brazil is an integral part of the Southern Cone Multi-Country Office and of the Latin America and Caribbean regional management structure. In Brazil, UNOPS supports infrastructure (health, rule of law, urban, education), health procurement, private-public partnerships, logistics for Brazilian humanitarian aid, and social development.

UNOPS Brazil is responsible for managing the strategic and operational risks associated with the project portfolio in the country, developing and delivering cost-effective services that contribute to the sustainable results for partners and to UNOPS management results.

Role Purpose

PT 

O Project Management Support Senior Associate fornece apoio técnico, administrativo e logístico para garantir a entrega eficiente e eficaz das operações do projeto. O titular do cargo contribui para a coordenação e execução dos processos cotidianos de gestão de projetos, assegurando a conformidade com os padrões e procedimentos do UNOPS. A função é focada no parceiro e orientada a resultados no apoio à implementação oportuna dos projetos

EN

The Project Management Support Senior Associate provides technical, administrative and logistical support to ensure the efficient and effective delivery of project operations. The incumbent contributes to the coordination and execution of day-to-day project management processes, ensuring compliance with UNOPS standards and procedures. The role is stakeholder-focused and results-oriented in supporting timely project implementation.

Functions / Key Results Expected

PT -  Standar TDR Clasificado

Monitoramento e Relatórios de Projetos

Apoiar o supervisor no monitoramento da implementação do projeto e do desempenho financeiro para garantir a conformidade com as regras, regulamentos e padrões de relatórios do UNOPS.

Preparar e manter relatórios de desembolso financeiro e atualizações de progresso em coordenação com Finanças e unidades relevantes.

Manter documentação abrangente do projeto, incluindo registros financeiros, arquivos de auditoria e lançamentos no Enterprise Resource Planning (ERP) (oneUNOPS), garantindo precisão e integridade.

Acompanhar orçamentos do projeto, fluxo de caixa e despesas. Identificar variações, propor revisões orçamentárias e iniciar ações corretivas quando necessário.

Registrar dados e atualizações do projeto em logs e registros relevantes, garantindo a precisão das informações para relatórios e auditorias.

Elaborar atas de reuniões, acompanhar pontos de ação e auxiliar na compilação de relatórios periódicos de desempenho do projeto e relatórios de encerramento.

Apoio à Implementação e Entrega de Projetos

Auxiliar na execução cotidiana do projeto, garantindo a adesão às metodologias de gestão de projetos do UNOPS, às regulamentações financeiras e aos padrões de qualidade.

Apoiar a preparação, alteração e monitoramento de planos de trabalho do projeto, acordos e revisões orçamentárias.

Facilitar a comunicação entre parceiros, prestadores de serviços e equipes internas para garantir a entrega oportuna das atividades do projeto.

Acompanhar marcos do projeto, riscos e questões, mantendo registros atualizados e auxiliando no planejamento de mitigação.

Apoiar a preparação e revisão de faturas de contratados, a verificação de documentos comprobatórios e a coordenação das entregas.

Contribuir para a identificação de gargalos operacionais ou administrativos e propor soluções práticas para aumentar a eficiência do projeto.

Apoio Operacional e Administrativo

Fornecer assistência administrativa nas operações do projeto, incluindo coordenação de RH, planejamento de aquisições e arranjos logísticos.

Apoiar a preparação de Terms of Reference (ToRs) , contratos e ordens de compra. Revisar a documentação de suporte antes do envio para aprovação.

Coordenar e organizar workshops, treinamentos, reuniões e missões, garantindo arranjos logísticos, financeiros e de viagem oportunos.

Articular-se com as unidades de Finanças, RH e Aquisições para processar pagamentos, monitorar compromissos e garantir a conformidade com os sistemas de controle interno.

Manter a correspondência, os registros e os sistemas de arquivamento do projeto de acordo com as políticas de gestão documental do UNOPS.

Apoiar os processos de integração, indução e gestão de contratos para o pessoal do projeto e consultores.

Gestão Financeira e de Aquisições

Auxiliar na preparação de orçamentos do projeto, previsões e relatórios de despesas, garantindo precisão e envio oportuno.

Monitorar transações financeiras, desembolsos e pagamentos a fornecedores em conformidade com as Regras e Regulamentos Financeiros do UNOPS.

Revisar e reconciliar contas do projeto, garantindo que as despesas estejam alinhadas com os orçamentos aprovados e planos de trabalho.

Coordenar processos de aquisição, incluindo a preparação de requisições, apoio à avaliação e acompanhamento de contratos e ordens de compra.

Facilitar a comunicação com fornecedores, gerenciar a documentação para atividades de aquisição e financeiras e garantir a entrega oportuna dos serviços.

Apoiar auditorias do projeto mantendo documentação financeira completa e auxiliando na implementação das recomendações de auditoria.

Construção e Compartilhamento de Conhecimento

Apoiar a organização, facilitação e realização de treinamentos e sessões de aprendizagem em gestão de projetos.

Participar de iniciativas de compartilhamento de conhecimento e Comunidades de Prática (CoPs), contribuindo com insights e lições aprendidas.

Realizar pesquisas sobre temas relacionados à gestão de projetos e contribuir para a elaboração de relatórios, resumos e notas informativas.

EN -  Standar TDR Clasificado

Project Monitoring and Reporting

Support the supervisor in monitoring project implementation and financial performance to ensure compliance with UNOPS rules, regulations and reporting standards.

Prepare and maintain financial disbursement reports and progress updates in coordination with Finance and relevant units.

Maintain comprehensive project documentation, including financial records, audit files and Enterprise Resource Planning (ERP) entries (oneUNOPS), ensuring accuracy and completeness.

Track project budgets, cash flow and expenditures. Identify variances, propose budget revisions, and initiate corrective actions when necessary.

Record project data and updates in relevant logs and registers, ensuring information accuracy for reporting and audits.

Take minutes of meetings, track action points, and assist in compiling periodic project performance reports and completion reports

Project Implementation and Delivery Support

Assist in day-to-day project execution, ensuring adherence to UNOPS project management methodologies, financial regulations and quality standards.

Support the preparation, amendment, and monitoring of project work plans, agreements and budget revisions.

Facilitate communication between partners, service providers and internal teams to ensure the timely delivery of project activities.

Track project milestones, risks and issues, maintaining updated records and assisting with mitigation planning.

Support preparation and review of contractors’ invoices, verification of supporting documents, and coordination of deliverables.

Contribute to identifying operational or administrative bottlenecks and propose practical solutions to enhance project efficiency.

Operational and Administrative Support

Provide administrative assistance in project operations, including HR coordination, procurement planning and logistical arrangements.

Support the preparation of Terms of Reference (ToRs), contracts and purchase orders. Review supporting documentation before submission for approval.

Coordinate and organize workshops, trainings, meetings and missions, ensuring timely logistical, financial and travel arrangements.

Liaise with Finance, HR and Procurement units to process payments, monitor commitments, and ensure compliance with internal control systems. 

Maintain project correspondence, records and filing systems in accordance with UNOPS document management policies.

Support onboarding, induction, and contract management processes for project personnel and consultants.

Financial and Procurement Management

Assist in the preparation of project budgets, forecasts, and expenditure reports, ensuring accuracy and timely submission.

Monitor financial transactions, disbursements, and vendor payments in alignment with UNOPS Financial Rules and Regulations.

Review and reconcile project accounts, ensuring that expenditures align with approved budgets and work plans.

Coordinate procurement processes, including requisition preparation, evaluation support, and tracking of contracts and purchase orders.

Facilitate communication with vendors, manage documentation for procurement and financial activities, and ensure timely service delivery.

Support project audits by maintaining complete financial documentation and assisting in implementing audit recommendations.

Knowledge Building and Sharing

Support the organization, facilitation and delivery of training and learning sessions on project management.

Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.

Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes

Skills

Communication, Data Analysis, Financials, Project Implementation, Project Management, Stakeholder Management

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

PT -

Obrigatório

Ensino médio (ou equivalente) com 7 anos de experiência relevante OU diploma de bacharelado (ou equivalente) em qualquer área, com 3 anos de experiência relevante, é obrigatório.

Desejável

Certificado profissional reconhecido globalmente ou filiação em Gestão de Projetos é desejável.

EN -

Required

Secondary school (or equivalent) with 7 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 3 years of relevant experience is required.

Desired

A globally recognized professional certificate or membership in Project Management is desired

Experience Requirements

PT

Obrigatório

Experiência relevante é trabalho em gestão de projetos ou áreas relacionadas.

Proficiência demonstrável no uso de ferramentas de colaboração e produtividade (por exemplo, MS Office, G-Suite, etc.) e sistemas de gestão baseados na web é obrigatória.

Desejável

Experiência de trabalho em ambientes multiculturais ou em organizações do sistema ONU em um país em desenvolvimento é desejável.

Experiência em contextos de desenvolvimento ou humanitários é desejável.

EN

Required

Relevant experience is work in project management or related areas.  

Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.

Desired

Experience of working in multicultural environments or UN system organizations in a developing country is desired.

Experience in development or humanitarian contexts is desired.

Language Requirements

Language Proficiency Level Requirement

English Intermediate Desirable

Portuguese Fluent Required

Spanish Intermediate Required

Additional Information

Please note that UNOPS does not accept unsolicited resumes. 

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 

Please note that only shortlisted candidates will be

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