Project Management Support - Associate

Project Management Support - Associate | UNOPS - United Nations Office for Project Services

Project Management Support - Associate

UNOPS - United Nations Office for Project Services Remote | Home Based - May require travel National ICS 06 level Speaks English

Application deadline: March 25, 2026

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Summary by Impactpool

The Project Management Support Associate will provide essential support for planning, coordination, and delivery of project activities within the Southeast Asia Energy Transition Partnership. This role involves collaboration with project stakeholders to ensure efficient operations and adherence to project frameworks. Key responsibilities include procurement and contract management, logistical support for training sessions, and compliance with UNOPS policies. The position is temporary, covering parental leave, with a possibility of extension based on business needs.

Candidate Requirements:

Secondary school with 6 years of experience or Bachelor's degree with 2 years of experience

Relevant experience in project management or related areas

Proficiency in collaboration and productivity tools (e.g. MS Office, G-Suite)

Fluent in English

Experience in multicultural environments or UN system organizations is desired

General Information

Position Title

Project Management Support - Associate

Job Category

Project

Duty Station(s)

Home based

Seniority Level

Associate

ICS Level

ICS 06

Contract Type

ICA - LICA - Support - Regular

Contract Level

LICA 6

Posting Start Date

10-Mar-2026

Posting End Date

25-Mar-2026

Duration

Jun 01, 2026 to Dec 31, 2026 (For Parental Leave Cover) with possibility for extension depending on business need

Job Highlight

Drive impactful project outcomes through expert planning, coordination, and stakeholder collaboration.

About the Region

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

About the Country/Multi-Country Office

The East Asia and Pacific Multi-Country Office (EAPMCO), headquartered in Bangkok, supports UNOPS operations across 24 countries in Southeast Asia, Northeast Asia, and the Pacific. Established in January 2023, EAPMCO provides strategic direction, operational support, and quality assurance to ensure the efficient and effective delivery of projects across its portfolio. EAPMCO implements initiatives in priority areas such as energy transition, climate change, and sustainable development, drawing on UNOPS' core expertise in human resources, procurement, infrastructure, fund management, and programme management.

Job Specific Context

The Southeast Asia Energy Transition Partnership (ETP), a programme of UNOPS, brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives. 

ETP focuses on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides high-level technical advisory support, holistic support to Governments on financing and technical needs, capacity and skill development, and facilitation of dialogues in all related areas. 

The Project Management Support Associate work under the general guidance and supervision of the Senior Fund Manager and under ETP Fund Management (FM) team. S/he will also work in close collaboration with the FM Programme Management Senior Officer,  Programme colleagues in the three targeted countries, and UNOPS Regional office’ support services.

The key functions required for this position entail:

Procurement and contract management support to 3 country programmes in Indonesia, the Philippines and Vietnam, with approximately 20 active and 10 pipeline projects in a continuously expanding portfolio;

Other admin and backstopping support to ETP operations, following ETP operations manual and FM guidelines, as well UNOPS policies and procedures.

Note:  this position is on a temporary basis aimed to cover for an existing staff’s parental leave. The initial duration is 7 months, with possibility for extension depending on the team’s need.

Role Purpose

The Project Management Support Associate provides substantive support to the planning, coordination and delivery of project activities. The role collaborates closely with project stakeholders to maintain effective coordination, facilitate operations and ensure activities are delivered efficiently in line with the project’s results framework and internal processes.

Functions / Key Results Expected

Planning and Preparation

Support senior technical leads (e.g. lead engineers) or project managers in stakeholder engagement, training needs assessment, and development of capacity-building programmes.

Contribute to budget preparation, procurement processes, and identification of risks with mitigation measures. 

Assist in drafting project agreements, amendments, and budget revisions in consultation with relevant stakeholders.

Training and Implementation Support

Coordinate logistics for training sessions, workshops, and meetings (venues, materials, accommodation, catering, assessments, certification)

Support the development of training materials and the integration of thematic inputs into delivery.

Liaise with service providers, retainers and project stakeholders to ensure effective project implementation.

Facilitate internal and external communications to minimize operational disruption and maintain consistent project delivery.

Monitoring, Reporting and Compliance

Develop and update monitoring tools, progress tracking sheets, and risk/ issue registers.

Collect, prepare and archive documentation related to training and project activities.

Contribute to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.

Track project milestones and alert managers on deadlines and reporting requirements.

Ensure compliance with UNOPS policies, procedures and donor requirements.

Operational and Logistical Support

Coordinate procurement, travel, transport and inventory management in support of project operations.

Support HR-related project requirements (e.g. drafting terms of reference for positions, monitoring deliverables, recruitment activities, etc).

Manage project files, shared drives, and document management systems to ensure real-time tracking and accessibility.

Knowledge Building and Sharing

Support the organization, facilitation and delivery of training and learning sessions on project management.

Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.

Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Skills

Data Analysis, Project Implementation, Stakeholder Management

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

Secondary school (or equivalent) with 6 years of relevant experience OR

Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience is required.

Desired

A globally recognized professional certificate or membership in Project Management is desired.

Experience Requirements

Required

Relevant experience is work in project management or related areas.  

Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.

Desired

Experience of working in multicultural environments or UN system organizations in a developing country is desired.

Experience in development or humanitarian contexts is desired.

Language Requirements

Language Proficiency Level Requirement

English Fluent Required

Additional Information

Please note that UNOPS does not accept unsolicited resumes. 

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 

Please note that only shortlisted candidates will be

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