Project Management Support - Senior Assistant

Project Management Support - Senior Assistant | UNOPS - United Nations Office for Project Services

Project Management Support - Senior Assistant

UNOPS - United Nations Office for Project Services Bamako National ICS 05 level Speaks English, French

Application deadline: March 27, 2026

Closed

Apply

Summary by Impactpool

The Project Management Support - Senior Assistant role involves providing essential administrative and coordination support for project planning, implementation, monitoring, and reporting within UNOPS. The position is crucial for ensuring seamless project delivery and compliance with organizational standards. The assistant will track project progress, manage logistics for meetings and workshops, and support procurement processes. This role requires effective communication and collaboration skills to facilitate project success in a multicultural environment.

Candidate Requirements:

Secondary school with 5 years of experience or Bachelor's degree with 1 year of experience

Relevant experience in project management or related areas

Proficiency in MS Office and web-based management systems

Fluency in French and intermediate English

Experience in multicultural environments or UN system organizations (desired)

General Information

Position Title

Project Management Support - Senior Assistant

Job Category

Project

Duty Station(s)

Bamako

Seniority Level

Entry Level

ICS Level

ICS 05

Contract Type

ICA - LICA - Support - Regular

Contract Level

LICA 5

Posting Start Date

13-Mar-2026

Posting End Date

27-Mar-2026

Duration

1 year

Job Highlight

Contribute to impactful project success by providing essential administrative and coordination support across planning, implementation, monitoring, and reporting, ensuring seamless project delivery.

About the Region

The UNOPS Africa Regional Office, based in Nairobi, Kenya, oversees the delivery of over 250 projects across 40 countries, with a focus on fragile and conflict-affected settings. Supported by more than 1,000 personnel across five multi-country offices—spanning North, West, Central, Eastern and Southern Africa, and the Horn of Africa—the office advances national priorities through strategic initiatives in Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and Small Island Developing States (SIDS). The Regional Office provides strategic leadership, operational support, and oversight in key areas including Partnerships, Communications, Management and Oversight, Infrastructure and Project Management, Health and Safety, and Security. By promoting excellence in project delivery, fostering knowledge sharing, and driving continuous improvement, the office contributes to sustainable infrastructure, transparent resource management, and a better quality of life for communities across the continent.

About the Country/Multi-Country Office

Based in Dakar, Senegal, the West Africa Multi-Country Office (WAMCO) delivers high-quality project management, infrastructure, and procurement services across 16 countries in West Africa and the Sahel, including Benin, Burkina Faso, Chad, Côte d’Ivoire, Guinea, Mali, Niger, and Togo. Aligned with UNOPS’ mission, WAMCO supports partners in peacebuilding, humanitarian assistance, and sustainable development. WAMCO’s portfolio spans key sectors such as health, climate change, renewable energy, agriculture, water and sanitation, environment, infrastructure, justice, and peace and security. Notable projects include the construction of pre-preschools for early childhood development in Senegal (in partnership with KOICA and UNICEF), capacity-building for national agencies on disaster risk reduction and resource management, and the development of rural mini-grid electrification systems in Sierra Leone. Through these initiatives, WAMCO contributes to inclusive growth and the advancement of the Sustainable Development Goals (SDGs) across the region.

Job Specific Context

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations that supports the effective implementation of its partners' projects in the humanitarian, peacebuilding and development fields. In line with its mandate, UNOPS is a central resource for the United Nations and provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations entities. With more than 7,000 staff members in 80 countries, UNOPS provides its partners with logistical, technical and management capabilities as needed. The organisation simultaneously implements approximately 1,000 projects per year for its partners, contributing to the achievement of results on the ground, often in some of the world's most challenging contexts. 

The Republic of Mali is a country in West Africa covering an area of 1,241,238 km2, with an estimated population of 19.7 million in 2019. It is the second largest country in West Africa. Mali is a landlocked country, bordering Mauritania and Senegal to the west, Burkina Faso and Niger to the east, Côte d'Ivoire and Guinea to the south, and Algeria to the north.

With 14,606 cases recorded on 4 August 2021, Mali has been relatively spared by the COVID-19 pandemic (0.29% of confirmed cases in Africa). To date, the country has recorded 13,962 recoveries and 534 deaths, representing a fatality rate of 3.82% and a recovery rate of 95.59%.

To support the Government of Mali in its response to the COVID-19 pandemic, the Islamic Development Bank (IDB) has allocated funding to the National Institute of Public Health (INSP) for the development of medical infrastructure to combat COVID-19 and strengthen the country's medical facilities. UNOPS was requested to provide support as the implementing agency for the construction, installation and equipping of this infrastructure.

The objective of this project is to strengthen the capacities of the Malian health system in general and the INSP (National Institute of Public Health) in particular in response to the COVID-19 pandemic through the development of medical infrastructure.

More specifically, the project aims to acquire, install and equip seven (7) modular clinics, construct and equip one (1) P2 laboratory, and acquire and install two (2) -65°C cold rooms (containerised, 20 feet). In the long term, this project will enhance Mali's technical healthcare capabilities.

Role Purpose

The Project Management Support Senior Assistant provides administrative support to ensure effective delivery of projects. The role supports project planning, monitoring, reporting, logistics, communications and documentation.

Functions / Key Results Expected

Project Support

Provide administrative and coordination support for project planning, implementation, monitoring and reporting in compliance with UNOPS rules, regulations and Standard Operating Procedures (SOPs).

Assist in tracking project progress, deliverables, contracts, travel, workshops, and grants, ensuring timely follow-up and accurate documentation.

Support the preparation of reports, briefing materials, and internal meeting notes for management and stakeholders.

Maintain tracking tools and ensure that project and operational data are up to date and properly archived.

Participate in regular team meetings to report on progress, upcoming priorities, and coordination needs.

Travel, Logistics and Workshop Support

Coordinate and organize logistics for meetings, workshops, conferences and steering committee events, including travel, accommodation, catering and security arrangements.

Process travel authorizations, expense claims, and reimbursements for personnel and partners in line with UNOPS policies and procedures.

Prepare and distribute workshop and mission materials, ensuring all logistical and administrative arrangements are completed in advance. 

Liaise with vendors, venues and participants to ensure smooth execution of events and timely resolution of logistical issues/committee events, including travel, accommodation, catering and security arrangements.

Procurement and Administrative Support

Support procurement processes, including preparation of requisitions, purchase orders (POs) and payment requests in the Enterprise Resource Planning (ERP) system.

Verify supporting documentation, invoices and contractual deliverables for accuracy and compliance with UNOPS Financial Rules and Regulations.

Assist in the review of tenders, evaluation processes and contract administration, including amendments and extensions.

Maintain accurate and organized documentation of all procurement, financial and administrative activities for audit and reference. 

Support operational and financial monitoring by updating procurement and payment tracking systems.

Administrative and Logistical Support to Senior Management

Provide administrative and logistical support to senior management, including scheduling, mission planning and preparation of travel documentation.

Support coordination of senior-level meetings, donor/partner engagements, and high-level visits, including minute-taking and follow-up on action items.

Process operational advances, minor procurement requests, and other administrative transactions in line with established protocol.

Knowledge Building and Sharing

Support the organization, facilitation and delivery of training and learning sessions on project management.

Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.

Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Skills

Data Analysis, Project Implementation, Stakeholder Management

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

Secondary school (or equivalent) with 5 years of relevant experience OR

Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience is required.

Desired

A globally recognized professional certificate or membership in Project Management is desired.

Experience Requirements

Required

Relevant experience is work in project management or related areas.  

Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.

Desired

Experience of working in multicultural environments or UN system organizations in a developing country is desired.

Experience in development or humanitarian contexts is desired.

Language Requirements

Language Proficiency Level Requirement

French Fluent Required

English Intermediate Desirable

Additional Information

Please note that UNOPS does not accept unsolicited resumes. 

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 

Please note that only shortlisted candidates will be

[Veuillez cliquer sur le bouton Postuler ci-dessous pour découvrir comment envoyer votre candidature (E-mail, téléphone, WhatsApp, etc.)]