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Location: Zanzibar, Tanzania (open for Tanzanian Nationals only) Job Type: Full-time, onsite Pay Rate: TZS 800,000 – 1.5 Million We are seeking a highly organized, tech-savvy, and detail-oriented Executive Assistant with excellent writing skills to support our fast-paced team. The ideal candidate will possess a strong administrative and operational background, high proficiency in written English, and the technical expertise to manage a variety of systems and tools integral to our operations. Copywriting experience is a plus. If you thrive in a dynamic environment, are skilled at coordinating with multiple teams, and can streamline operations effectively, we would love to hear from you! Tasks Key Responsibilities: – Provide comprehensive administrative support to Directors, the Guest Services Team, and the Accounts Department. – Manage a range of operational tasks, including setting up reminders, organizing calendars, and coordinating projects through Asana or similar software. – Oversee high-level administrative duties, such as managing systems crucial to daily operations, creating message templates, and drafting guest communication responses. – Perform day-to-day administrative functions, including handling emails, scheduling, and documentation. – Draft, proofread, and edit business correspondence with impeccable written English. – Prepare reports, presentations, and other documents using MS Office tools (Word, Excel, PowerPoint). – Coordinate and manage tasks across multiple departments, maintaining strong collaboration. – Assist in resolving disputes on platforms like Booking.com. – Maintain and update administrative systems, ensuring efficiency and timely task completion. Requirements Qualifications: – Highly literate, intelligent, and professional – Strong background in administrative and operational support, especially in fast-paced environments. – Exceptional written and verbal communication skills in English. – Proven ability to create and write effective message templates and guest communication responses. – Highly organized, with a keen attention to detail and the ability to manage multiple tasks efficiently. – Proficiency in MS Office, particularly in Excel and Word. – Technologically proficient, with experience in various administrative tools (e.g., Asana, Google Workspace). – Experience in high-level administration, including managing systems and tools used in daily operations. – Must be able to work independently and coordinate across multiple teams effectively. Preferred Skills: – Familiarity with property hosting services (e.g., Airbnb, Booking.com) is advantageous. – Copywriting experience is a strong preference. – Previous experience in a multi-tasking role that involves coordination across teams. Hiring Process: – initial interview with HR (online) – live test (online) – final interview with the Directors – trial period
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