FI
Executive Assistant to the Head of FinKap Mission to Zambia
CDIil y a 8 jours
Job Description
Lusaka
CDI
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FINKAP is a global provider of expertise that works to improve the lives of people affected by crises and strengthen the capacity of institutions to prevent and respond to conflict, climate-related challenges and other humanitarian and development needs. FINKAP works with governments, international organisations, regional institutions and other partners by providing specialised expertise and supporting institutions to develop more effective, inclusive and sustainable responses to complex challenges. Its work spans humanitarian action, peace and conflict, climate resilience, governance and other areas where specialist knowledge can contribute to better outcomes for vulnerable populations and communities. Through its experts and partnerships, FINKAP supports stronger institutions, promotes effective international cooperation and contributes to efforts aimed at building peaceful, resilient and inclusive societies. POSITION SUMMARY FINKAP is seeking a highly organised, proactive and discreet Executive Assistant to the Head of FINKAP Mission to Zambia to provide high-level administrative, coordination and operational support to the Head of Mission. The Executive Assistant will serve as a key point of coordination within the Mission, supporting the Head of Mission in managing priorities, schedules, correspondence, meetings, documentation, stakeholder engagements and follow-up actions. The position requires excellent organisational skills, sound judgement, strong communication abilities and the capacity to handle confidential information with professionalism. The successful candidate will work closely with FINKAP colleagues, partners, government institutions, development and humanitarian actors, and other relevant stakeholders to ensure the effective functioning of the Mission and the smooth implementation of its activities. KEY RESPONSIBILITIES 1. Executive and Administrative Support Provide comprehensive administrative and organisational support to the Head of Mission. Manage and coordinate the Head of Mission’s calendar, appointments, meetings and engagements. Prepare schedules, briefing materials, agendas, talking points and other documents as required. Screen, organise and follow up on correspondence and requests addressed to the Head of Mission. Maintain an effective filing and document management system for Mission-related records. Prepare minutes, action points and follow-up trackers from meetings. Ensure that agreed actions and commitments are followed up in a timely manner. 2. Coordination and Stakeholder Engagement Support the Head of Mission in coordinating engagements with government ministries, development partners, UN agencies, international organisations, civil society organisations and other stakeholders. Assist in organising official meetings, workshops, missions, conferences and other events. Liaise with internal and external stakeholders on behalf of the Head of Mission, where appropriate. Maintain up-to-date
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Your safety comes first — read before you go
Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
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