Executive Assistant to the CEO

Profil recherché

Position Title: Executive Assistant to the Chief Executive Officer Department: Executive Leadership Reporting To: Chief Executive Officer (CEO) Key Responsibilities: Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, preparing reports, and handling confidential correspondence. Act as a primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow. Maintain organizational systems, track deadlines, and prioritize tasks to support executive decision-making. Additionally, prepare presentations, draft communications, and assist with special projects as required. Qualifications & Skills: – Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting senior leadership. – Exceptional organizational, time management, and multitasking abilities with meticulous attention to detail. – Strong written and verbal communication skills, with the ability to interact professionally at all levels. – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools. – Discretion and integrity in handling confidential information. – Ability to anticipate needs, solve problems proactively, and work independently with minimal supervision. – Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience). Preferred Qualifications: – Experience in a fast-paced corporate or high-level executive environment. – Familiarity with CRM systems or executive support software. – Exceptional discretion and professionalism in high-pressure situations. The Zambia International Trade Fair Trust (ZI TFT), an esteemed organization tasked with advancing trade, investment, and economic growth through exhibitions and associated initiatives, seeks applications from suitably qualified, experienced, and highly organized professionals for the position of Professional Rewriting: The Chief Executive Officer seeks a highly organized and proactive Personal Assistant to provide comprehensive administrative support. This role involves managing the CEO’s schedule, coordinating meetings, handling confidential communications, and ensuring seamless operational efficiency. The ideal candidate will possess exceptional discretion, strong multitasking abilities, and a keen attention to detail. Prior experience in a similar high-level executive support capacity is required, along with proficiency in advanced office software and exceptional interpersonal skills. . The ideal candidate will deliver comprehensive executive and administrative assistance to the Chief Executive Officer, overseeing office functions, organizing schedules, streamlining communications, safeguarding confidential documentation, and maintaining the seamless operation of the CEO’s Office. 1. Key Responsibilities Deliver high-level secretarial and administrative assistance to the Chief Executive Officer. Oversee and coordinate the CEO’s calendar, including appointments, meetings, travel logistics, and official commitments. Draft letters, reports, presentations, speeches, meeting minutes, and informational briefs. Welcome guests, clients, government officials, and other stakeholders with professionalism and courtesy, directing them to appropriate personnel or departments as needed. Oversee incoming and outgoing communications while ensuring meticulous organization and upkeep of filing and records management systems. Facilitate the scheduling and organization of meetings, conferences, and virtual or audiovisual conferencing sessions to ensure seamless communication and collaboration. Prepare official communications directed to governmental bodies, external stakeholders, and relevant agencies. Maintain strict confidentiality for all official documents and information processed within the CEO’s Office. Provide administrative assistance and facilitate emergency communication coordination during critical incidents. Oversee office supply management and maintain cost-efficient resource utilization within the CEO’s Office. Facilitate clear and consistent communication between the CEO and both internal teams and external partners. Handle any additional responsibilities or tasks as directed by the Chief Executive Officer as needed. Minimum Qualifications and Experience Applicants must hold a bachelor’s degree in a relevant field, along with at least three years of professional experience in the industry. Proficiency in Microsoft Office Suite and strong written and verbal communication skills are required. Candidates should demonstrate problem-solving abilities, attention to detail, and the capacity to work independently as well as collaboratively in a team environment. Prior experience with project management or related tools is preferred but not mandatory. Knowledge of industry-specific regulations and compliance standards is essential. Full Grade Twelve (12) School Certificate, or its equivalent qualification, is required. A qualification in Secretarial Studies, Office Administration, or a comparable field is required. Proven executive or secretarial support experience to Senior Management or Executive Leadership of at least five years is required. Demonstrated expertise in utilizing Microsoft Office Suite applications such as Word, Excel, and PowerPoint is required. Proficient in both written and oral communication, with a strong command of language and the ability to convey ideas clearly and effectively. Organizational, planning, and time management abilities are essential. Maintains the highest standards of integrity, discretion, and confidentiality at all times. Capable of functioning effectively in high-pressure environments, managing competing priorities, and consistently delivering results within stringent timeframes. Here is the professional paragraph: The ideal candidate will demonstrate exceptional proficiency in interpersonal communication, analytical thinking, and problem-solving abilities. Results-driven professional with a strong sense of initiative, exceptional attention to detail, and the ability to thrive with minimal oversight. 3. Application Procedure Qualified applicants are required to provide a cover letter, a comprehensive Curriculum Vitae, authenticated duplicates of academic and professional credentials, and three (3) verifiable referees. Applications are to be submitted to: Human Resource Zambia International Trade Fair Trust is actively seeking a highly motivated and experienced individual to oversee the planning, organization, and execution of the annual Zambia International Trade Fair. The ideal candidate will possess a minimum of five years’ experience in trade fair management, event coordination, or a related field, along with a proven track record in stakeholder engagement and logistical oversight. Responsibilities include securing sponsorships, managing vendor relationships, coordinating with government agencies, and ensuring compliance with all regulatory standards. Additionally, the role demands exceptional project management skills, strong communication abilities, and the capacity to deliver high-quality results under tight deadlines. A university degree in business administration, marketing, or a related discipline is required, and proficiency in both written and spoken English is essential. Familiarity with the Zambian trade and business environment will be considered a significant advantage. P.O. Box 71058 Ndola, Zambia or emailed to hr@zitf.org.zm Shortlisted candidates will be notified. The Zambia International Trade Fair Trust operates as an equal opportunity employer, fostering an inclusive work environment. Closing Date: 17th July 2026 Pour postuler a cette offre, cliquez sur le bouton "Postuler" afin d'acceder aux coordonnees du recruteur (email et/ou telephone).